Excel – Study Guide #2

Spreadsheet Terms Input Output Collection of information Data to be typed into the spreadsheet. Output Worksheet results

#1 -- Types of information in Excel Three types of information can be typed in an Excel spreadsheet – Labels, Values, and Formulas Labels Text Left-aligned Relate values in corresponding columns and rows Type an apostrophe before a number to treat number like a label Example: ‘523-87-7483 Example: ‘544-2903

#2 -- Types of information in Excel Values Numbers To be used in calculations Right-aligned ##### - Size the cell larger if #### appear the number is too large for the size of the cell

#3 -- Types of information in Excel Your Topic Goes Here #3 -- Types of information in Excel Your subtopics go here Formulas Used to perform calculations Begin with = sign Next type the cell addresses that contain the values you want to calculate Formula Example: =A5+A6+A7+A8 The values in A5, A6, A7, and A8 are added together

Your Topic Goes Here More about Formulas Your subtopics go here Operators Mathematical operators are + (addition), - (subtraction), * (multiplication), / (division), and ^ (exponentiation) If a formula contains more than one operator at the same level of a precedence (example both addition and subtraction), the expression is calculated from left to right. Operations in parenthesis calculated first Example of Formula: =A3*B3 The value in A3 is multiplied by the value in B3 Use cell references By using the cell address in the formula, you can use the powerful recalculation feature in Excel. If you change the contents of a cell that is included in a formula, the worksheet is automatically recalculated so that all values are current.

Your Topic Goes Here Functions Your subtopics go here Built-in Formulas Formulas and Functions begin with = Use Insert Menu, fx on Formula bar, or Autosum button The value in A3 is multiplied by the value in B3 Can be typed in manually in the Formula bar Example of Function =AVERAGE(B13:D13) Use range of cells (B13:D13) Colon means function includes cells B13 through D13

Your Topic Goes Here Common Functions Your subtopics go here SUM Calculates the sum of range of cells MAX Displays the largest value in a range of cells MIN Displays the smallest value in a range of cells COUNT Calculates the number of values in a range of cells AVERAGE Calculates the average of a range of cells

Your Topic Goes Here Autosum Built in sum function Most commonly used function Autosum sums values above the cell first If no values are above, sums cells to the left Your subtopics go here

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