1 Banner Finance 103 Internet Native Banner Training Penney Doughtie Banner Finance Trainer Revised 11/26/2014

2 Banner Finance 103 Internet Native Banner Training includes: Log into INB – Internet Native Banner Log into INB – Internet Native Banner Perform Basic Banner Navigation Perform Basic Banner Navigation Perform Searches in the FOAP tables Perform Searches in the FOAP tables View various inquiry screens including: View various inquiry screens including: Balances on Organizational Budget Status Balances on Organizational Budget Status Detailed Transaction Activity by FOAP Detailed Transaction Activity by FOAP Detailed Encumbrance Activity by FOAP Detailed Encumbrance Activity by FOAP Document Look-up Document Look-up

3 To view a screen, enter the six alpha character screen name in the “Go To” field then press enter.

4 “My Banner” Folder is used to list Form Names for quick access. Click On “My Banner” Folder ~ Click “Organize My Banner” GUAPMNU Select Desired Banner Forms to be listed in “My Banner” Folder Press “F10” to save changes

5 Go to GUAUPRF, check “Display Form name” and check “Include Header Row in Data Extract” Press F10 to save changes

6 Basic Navigation Training for INB

7 Record Function Keys for Data Entry F6- Insert Record F6- Insert Record F4- Duplicate Record F4- Duplicate Record Shift + F4 - Clear Record Shift + F4 - Clear Record Shift + F6 - Delete Record Shift + F6 - Delete Record Down Arrow - Next Record Down Arrow - Next Record Up Arrow - Previous Record Up Arrow - Previous Record

8 Block Function Keys Click the “Next Block” icon Click the “Next Block” icon Click “Block” on the menu, then click “Next” Click “Block” on the menu, then click “Next” Crtl + Page Down- Next Block Crtl + Page Down- Next Block Crtl + Page Up- Previous Block Crtl + Page Up- Previous Block Field Function Keys Field Function Keys Tab- Next Field Tab- Next Field Shift + Tab - Previous Field Shift + Tab - Previous Field

9 Form Function Keys Shift + F7- Clear Form / Rollback Shift + F7- Clear Form / Rollback Ctrl + Q - Exit form Ctrl + Q - Exit form F10- Save F10- Save Query Function Keys Query Function Keys F7- Start Query F7- Start Query F8- Execute Query F8- Execute Query F5- Start a New Screen F5- Start a New Screen

10 Other Helpful Hints Double click drop down arrow to search Double click drop down arrow to search List of Values (LOV) Button List of Values (LOV) Button Wildcard characters for querying: “%” Wildcard characters for querying: “%”

11 Banner Questions

12 Each chart element of the FOAPAL has a table that lists information about the field. FTVFUNDFund FTVFUNDFund FTVORGNOrganization FTVORGNOrganization FTVACCTAccount FTVACCTAccount FTVPROGProgram FTVPROGProgram FTVACTVActivity FTVACTVActivity FTVLOCNLocation FTVLOCNLocation

13 Exercise 1. FUND Inquiry (Look-up) Type FTVFUND in the Go To Box and press Enter

14 FUND Inquiry Look-up (Cont.) Press F7 to start a new query Press F7 to start a new query In the Title field enter a word that would be in the description using the % as the wildcard. The search is case sensitive. In the Title field enter a word that would be in the description using the % as the wildcard. The search is case sensitive. (for example %Instruction%) (for example %Instruction%) F8 to execute the query F8 to execute the query

15 In the Title field enter %Instruction%, press F8

16 FUND numbers that contain “Instruction” in the Title will populate automatically

17 Exercise 2. ORGN Inquiry (Look-up) Type FTVORGN in the Go To Box and press Enter

18 To Look-up an ORGN, use the same function keys as explained for the FUND query Press F7 to start a new query Press F7 to start a new query In the Title field enter a word that would be in the description using the % as the wildcard. The search is case sensitive. In the Title field enter a word that would be in the description using the % as the wildcard. The search is case sensitive. (for example %History%) (for example %History%) Press F8 to execute the query Press F8 to execute the query

19 In the Title field enter %History%, press F8

20 ORGN numbers that contain “History” in the Title will populate automatically

21 Banner Questions

22 FGIBAVL

23 Banner FGIBAVL displays the Organizational Budget Balance by Pool Accounts. This screen query requires the Banner FUND, ORGN, and ACCT. To view revenues use as the ACCT. To view revenues use as the ACCT. To view expenses use as the ACCT. To view expenses use as the ACCT.

24 Enter the Fund, Organization, and Account (always use 60000) then press the Control key and Page Down key simultaneously

25 FGIBDST

26 Banner FGIBDST displays the Organizational Budget Status. This screen query requires the Banner FUND and ORGN.

27 Enter the Organization and the Fund, then press the Control key and Page Down key simultaneously NOTE: Uncheck “Include Revenue Accounts” if revenue lines are not needed

28 Select the desired row, click Options, select “Transaction Detail Information (FGITRND)

29 The data will populate automatically.

30 To download Internet Native Banner data/report into Excel Click Help Click Help Click Extract Data No Key Click Extract Data No Key Click Open Click Open The data will display into an Excel worksheet reflecting current posted data The data will display into an Excel worksheet reflecting current posted data PLEASE NOTE: Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help and request assistance with the pop-up blockers settings on your PC.

31 Banner Questions

32 FGITRND

33 Banner FGITRND displays the Detailed Transaction Activity. This screen query requires the Banner FUND and ORGN ( ACCT is optional).

34 Enter the Fund and the Organization, then press the Control key and Page Down key simultaneously, then press F8

35 Query within a Query Press F7 (to start query) Tab to the desired field, type in info (for example, go to Type cell,enter J63)

36 Press F8 to Execute the Query

37 To download report into Excel Click Help Click Help Click Extract Data No Key Click Extract Data No Key Click Open Click Open The data will display into an Excel worksheet reflecting current posted data The data will display into an Excel worksheet reflecting current posted data PLEASE NOTE: Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help and request assistance with the pop-up blockers settings on your PC.

38 Banner Questions

39 FGIGLAC

40 Banner FGIGLAC. This query requires only the Banner FUND. Note: This query will retrieve only “GL” type transactions. Acct is optional.

41 Enter the FUND, then next block.

42 To download report into Excel Click Help Click Help Click Extract Data No Key Click Extract Data No Key Click Open Click Open The data will display into an Excel worksheet reflecting current posted data The data will display into an Excel worksheet reflecting current posted data

43 Banner Questions

44 FGIENCD

45 Banner FGIENCD displays the Detailed Encumbrance Activity. This screen query requires the encumbrance number. (example Purchase Order #P )

46 Enter the Purchase Order, then press the Control key and Page Down key simultaneously

47 To download report into Excel Click Help Click Help Click Extract Data No Key Click Extract Data No Key Click Open Click Open The data will display into an Excel worksheet reflecting current posted data The data will display into an Excel worksheet reflecting current posted data PLEASE NOTE: Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help and request assistance with the pop-up blockers settings on your PC.

48 Banner Questions

49 FGIOENC

50 Banner FGIOENC displays the Organizations Encumbrance List. This screen query requires the Banner FUND and ORGN.

51 Enter the Organization and the Fund, then press the Control key and Page Down key simultaneously

To view the purchase order details, select the desired purchase order, then click “Options”, then click “Query Detail Encumbrance”. This Banner form (FGIENCD) provides the detailed liquidation information by each item number. To view the next item, press the arrow down key. 52

Closely review all open encumbrances to determine if a manual liquidation is needed in PORT. Contact Materials Management to request “manual liquidation” in PORT and Banner Finance. Log onto OneStop Select “PORT” Select desired Purchase Order Click “Available Action” (on the top right) Click “Add a Comment” Type an explanation in the comment box including the reason why manual liquidation is needed. You may also call Materials Management at or Systems Coordination at Closely review all open encumbrances to determine if a manual liquidation is needed in PORT. Contact Materials Management to request “manual liquidation” in PORT and Banner Finance. Log onto OneStop Select “PORT” Select desired Purchase Order Click “Available Action” (on the top right) Click “Add a Comment” Type an explanation in the comment box including the reason why manual liquidation is needed. You may also call Materials Management at or Systems Coordination at

54 Banner Questions

55 FGIDOCR

56 Banner FGIDOCR performs a search by Document number This query will search by: Purchase Orders Purchase Orders Invoices Invoices Journal Vouchers Journal Vouchers AP Checks AP Checks

57 Enter the Document Number including the Alpha prefix, then press the Control key and Page Down key simultaneously

58 This is an example of a Journal Voucher

59 To download report into Excel Click Help Click Help Click Extract Data No Key Click Extract Data No Key Click Open Click Open The data will display into an Excel worksheet reflecting current posted data The data will display into an Excel worksheet reflecting current posted data PLEASE NOTE: Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help and request assistance with the pop-up blockers settings on your PC.

60 Banner Questions

61 To Request Security Access The following website provides detailed instructions on how to request Banner Finance Security Access. If you have questions regarding this security form, please contact Penney Doughtie If you have questions regarding this security form, please contact Penney Doughtie or or

62 INB Banner Log in Go to ECU Homepage Go to ECU Homepage Click “Banner” (under Quick Links) Click “Banner” (under Quick Links) Click “Internet Native Banner Prod” Click “Internet Native Banner Prod” Click “Production – Internet Native Banner” Click “Production – Internet Native Banner” Enter Banner userid and password Enter Banner userid and password Enter desired screen name in the “Go To” field Enter desired screen name in the “Go To” field Press Enter Press Enter

63 Connecting to Banner from your Desktop the First Time  Every Banner user will need to install Sun Java Plug-In  Go to the following website  When finished the installation, restart your computer

64 Helpful Information

Helpful Rule Codes (also called Transaction Type) 65 Rule CodeDescription ADEIAdditional charges on Invoice BD01Original Budget B22Temporary budget transfer CORDPurchase Order Change D44Disbursement adjustment E090Year End Encumbrance Accrual HGRBHR Benefit Transactions HGRSHR Salary Payroll Transactions INEIInvoice with encumbrance (purchase order) INNIInvoice without encumbrance (no purchase order) J51Internal Sales (ECU departments billings within ECU J63ID Charge / Journal Entry PORDPurchase Order R30Cash Receipt SI1Medical Supplies Storeroom SI3Office Supplies Storeroom SI5Maintenance Supplies Storeroom XYZMiscellaneous Cash Receipt

66 BANNER OPERATING BUDGET ACCOUNTS Also known as Budget Pool Accounts Supplies Budget Library Books Budget Equipment Budget Contractual Services Budget Travel Budget Current Services Budget Fixed Charges Budget Other Expenses & Adjust Budget Undistributed Budget Grants and Aides Education Awards Utilities Budget BANNER SALARY BUDGET ACCOUNTS Miscellaneous Salary Budget EPA Non Teaching Salary Budget EPA Faculty Salary Budget SPA Staff Salary Budget SPA LEO Salary Budget Benefits Budget

67 Create a Banner Shortcut on your PC Desktop Close all opened windows (Excel, Word, Outlook, etc.) Close all opened windows (Excel, Word, Outlook, etc.) Go to ECU Homepage Go to ECU Homepage Click ‘Banner under’ MyLinks Click ‘Banner under’ MyLinks Scroll down and click ‘Internet Native Banner Prod’ in purple font Scroll down and click ‘Internet Native Banner Prod’ in purple font Click ‘Production – Internet Native Banner’ Click ‘Production – Internet Native Banner’ Minimize the window Minimize the window A blank window should be displayed with the following web address - banner.ecu.edu/forms/frmservlet?config=pban A blank window should be displayed with the following web address - banner.ecu.edu/forms/frmservlet?config=pbanhttps://inb- banner.ecu.edu/forms/frmservlet?config=pbanhttps://inb- banner.ecu.edu/forms/frmservlet?config=pban Click on the Internet Explorer icon beside the web address and drag it to your desktop Click on the Internet Explorer icon beside the web address and drag it to your desktop

68 To Change the ICON Right Click on the new Internet Explorer Icon on your PC desktop Right Click on the new Internet Explorer Icon on your PC desktop Click Properties Click Properties Click Change Icon Click Change Icon Click Browse Click Browse Scroll right and select file “shell32.dll” Scroll right and select file “shell32.dll” Click Open Click Open Select the desired Icon Select the desired Icon Click OK Click OK Click Apply Click Apply Click OK Click OK

69 Thank you for your time! I hope you enjoyed Banner Finance Training! Please contact any of the Please contact any of the Systems Coordination staff located at Systems Coordination staff located at Other Banner Training Courses located on the OneStop Other Banner Training Courses located on the OneStop under “University Training” under “University Training” Banner 101/102 – Self-Service Banner Banner 101/102 – Self-Service Banner e~Print Report Training e~Print Report Training ODS – Operational Data Store ODS – Operational Data Store Monthly Departmental Review of Financial Transactions Guidelines Monthly Departmental Review of Financial Transactions Guidelines