Spreadsheets Ms. Scales

What is a Spreadsheet? 0 Spreadsheets 0 A document, or table that is made up of rows and columns. 0 Table 0 Columns and rows of cells that can be filled with text, used to organize information 0 Spreadsheet programs, such as Excel, allows you to use calculations, formulas, graphs, charts, and sorting.

Why use Spreadsheets? 0 Makes working with numbers more efficient 0 To arrange and organize information 0 To calculate totals, %, budgets, grades, etc…

Parts of a Spreadsheet 0 Cell 0 The space at the intersection of a row and column in a spreadsheet 0 Row 0 The horizontal division in a spreadsheet named with a number 0 Column 0 The vertical division in a spreadsheet named with a Letter

Parts of a Spreadsheet Active cell Column C Row 5 cells

Parts of a Spreadsheet 0 Active Cell 0 Thick bordered cell you are currently working in or entering numbers/formulas 0 Entry Bar 0 The field where information or data is entered into

Cells 0 Label 0 The term given to the words entered on a spreadsheet usually naming a column 0 Value 0 The term for a number in a spreadsheet that can be added (+), subtracted (-), multiplied (*), or divided (/). 0 Data 0 Information or numbers

Labels and Values labelsvalues data

Cells… 0 Cell Reference 0 The cell’s location in the spreadsheet, also known as cell address. It is the combination of the row and column letters and numbers, ex. B5. 0 Cell Format 0 This determines such things as alignment, number style, borders, fonts, etc..

Cell Format: Number and Alignment

Format Cells Font and Border

Sorting 0 Sort 0 Arranging information in a specific order. 0 Ascending Order 0 Organizing or sorting information in order from smallest to largest, or A-Z or Descending Order 0 Organizing or sorting information in order from largest to smallest, or Z-A or 9-1.

Sorting

Formulas 0 Calculate 0 The working of mathematical equations. Formulas that are usually used in spreadsheets allow the computer to automatically perform calculations. 0 Formula 0 A mathematical calculation on a set of cell. A typically starts with =.

Parts of a Formula =B2+C2+D2 Equal Sign—first part of any spreadsheet formula Mathematical Operators Cell Reference/Address— made up of the column heading and the row number

Functions 0 Function 0 A formula that is already built into the spreadsheet software. 0 AutoSum 0 A built in function that automatically calculates the sum of a series of values.

Function Examples 0 =Average 0 Calculates the average number of all the numbers in a range 0 =Count 0 Counts up the number of cells containing numbers in a range 0 =Sum 0 Adds all the numbers in the range 0 =Max 0 Tells you the largest number in a data range 0 =Min 0 Tells you the smallest number in a data range

Functions To add a Function in OR use the Function Books from the Function Library for the different Function Categories you need

Parts of a Function =SUM(B2:B6) Equal Sign Name of Function Range

Functions Function in the Entry Bar appears as the Mathematical Formula Function in the Spreadsheet appears as Actual Answer

Chart A way to present information from a spreadsheet Bar Chart A type of chart showing the relationship of data using parallel bars to compare data and changes of data over time Pictogram On certain types of bar charts, pictures can be substituted in the place of the bars.

Charts 0 Pie Chart 0 Circle graph divided into pieces that look like portions of pie, usually in % Circle Chart A picture showing the relationship of two or more sets of data using a circle

Graph 0 Graph 0 A picture shows the relationship of one or more sets of numbers to each other 0 Line Graph 0 A graph used to display trends and compare data 0 Axis 0 A feature of a graph/chart on which you can plot numbers. The horizontal line is called the X axis and the vertical line is called the Y axis.

Chart vs. Graph 0 Charts vs. Graphs 0 Charts compare different information to each other 0 Ex. like the heights of different plants 0 Graphs shows the changes of a set of information 0 Ex. like changes in time

Using Chart Wizard

Graph Examples