Managing Meetings Managing Meetings Richard O'Rawe.

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Presentation transcript:

Managing Meetings Managing Meetings Richard O'Rawe

WHAT IS A MEETING? …an act or process of coming together Managing Meetings WHAT IS A MEETING? …an act or process of coming together …an assembly for a common purpose …the ideal meeting is with two people...one being absent? Richard O'Rawe

Decision Making Method Managing Meetings PLANNING MEETINGS Agenda & Purpose Managing the Meeting (Roles) Desired Outcomes Decision Making Method Stakeholder Analysis Richard O'Rawe

DEADLY SINS No purpose Too many people Poor agenda No preparation Managing Meetings DEADLY SINS No purpose Too many people Poor agenda No preparation Poor timekeeping Poor control Action unclear Richard O'Rawe

GROUND RULES Remain open-minded Start and finish on time Managing Meetings GROUND RULES Remain open-minded Start and finish on time Everyone participates Respect views and help each other No one dominates Don’t persistently interrupt Encourage ideas/alternatives Richard O'Rawe

GROUND RULES Bring solutions with problems Make compromises Managing Meetings GROUND RULES Bring solutions with problems Make compromises Respect the Chair’s position Stick to the agenda Make apologies Prepare for meetings Richard O'Rawe

CHAIRPERSON Prepare for the meeting: focus on purpose and people Managing Meetings CHAIRPERSON Prepare for the meeting: focus on purpose and people Manage the meeting Establish ground rules Agree desired outcomes Agree decision making method Set and keep to the agenda Summarise and signpost Ensure participation Seek “devil’s advocate” Adjudicate in disputes Deal with problem people Draw to conclusion Richard O'Rawe

PARTICIPANT Know the purpose and prepare Managing Meetings PARTICIPANT Know the purpose and prepare Confirm attendance and be on time Participate Keep an open mind Share your ideas Behave yourself! Richard O'Rawe

GOOD PRACTICE Clear purpose & agenda Prepare well (1:1) Managing Meetings GOOD PRACTICE Clear purpose & agenda Prepare well (1:1) Invite relevant people Start & finish time Good chairmanship Involve people Insist on discussion Give responsibility Record action (W3) Richard O'Rawe