Performance Evaluation Navy Performance Evaluation and Counseling System 1

Reference BUPERSINST 1610.10 series 2

Navy Performance and Evaluation Overview Overhauled as of 1 Jan 96 Results: Grade against clear standards Establish mandatory counseling Control grade inflation Create "user friendly" forms 3

The new methodology . . . Control grade inflation Prevents "Gamesmanship" and one's unfair advantage over another 5

Breakdown 5 Promotion categories Early Promote Must Promote Promotable Progressing Significant Problems 7

Promotion Percentage Distribution E1-E5/CWO2 E7-E9/CWO3/4 O3 E6 O4 O5-O6 Early Promote Must Promote 20% 20% 20% 20% No limit 40% 30% 20% * Promotion recommendations for E1 - E6 will be applied towards the final multiple ** O1 and O2 may only receive Promotable recommendations 8

Eval/Fitrep Guidelines Use the 7 graded performance traits CWO2, O1-O2, E1-E4 - every 6 mos (Eliminated as of 01 January 1999) Narrative section small - reduce wordiness Mandatory remarks for 1.0/5.0 RANKING Use promotion/job recommendation block Increases frequency of counseling 6

COUNSELING WHAT DO WE DO . . . 9

Counseling Objectives . . . Identify strengths and shortcomings Address specific performance problems Present a performance growth plan Ensure the member understands their performance during the eval period Review what is required before next period 10

Mid-term Counseling Individual performing counseling depends on the rank of the individual being counseled ~ For example: E1-E6, usually the div/dept CPO E7-E9, usually the dept head 01-03, usually the dept head or XO, sometimes the CO 11

Counseling Preparation By the Supervisor . . . Determine best time and place Gather pertinent info Plan the opening Plan the approach Plan the wrap up and review 12

Counseling Preparation By the Member . . . Complete a personal self-appraisal Gather info pertinent to your own performance during period 13

Counseling sheets . . . What to do All counseling sheets should be retained in a folder until the member detaches the command Ensure that the counseling sheets are signed by the member 14

Post Counseling Duties Follow up and monitor . . . Evaluate the counseling session Review key issues discussed Review goals Initiate follow up actions as necessary Conduct informal counseling sessions on a regular basis Bottom line: Help keep the member on track 15

FITNESS REPORT AND EVALUATION WRITING 16

Fitrep/Evaluation Writing Recommendations 1. Use the instruction 2. Don't make the information public 3. Review the previous evaluation 4. Consider the "whole" individual 5. Assign all marks at the same time for each competitive category (ie. all MS3's) 6. Attempt to achieve a spread in the marks assigned 7. Never downgrade a new person 8. If a person is not observed, then mark them so... 17

Fitrep/Evaluation Writing Recommendations 9. Place each person in a competitive category before writing the evaluation 10. Avoid copying previous evaluations 11. Give those deserving recognition the recognition they deserve 12. Include the individuals contribution to command awards in the eval (ie. Battle "E") 13. Review the entire evaluation for accuracy before submitting it "smooth" 18

The Comments Section . . . Bullets . . . What are they? A short, effective phrase that gets the point across without unnecessary verbiage. 19

A Bullet Example . . . Reads: "Undertook the ambitious task of reorganizing the Supply Department storeroom resulting in dramatic improvements in storage space. His new locker plan increased locker utilization by over 50%" But should read . . . 20

"Reorganized Supply Department storeroom, increasing locker utilization by over 50%" Short, sweet and to the point . . . Remember, You have very little space for comments 21

Different Scenarios 29

Types of Reports Detachment of Individual Transfer Reassignment to new reporting senior Separation Retirement Missing or POW status Incarceration Relief Detachment for cause 30

Types of Reports cont Detachment of Reporting Senior Promotion or Frocking Reports for E1-E6 getting promoted/frocked to grades of E3-E7 31

Types of Reports cont Special Reports Promotion Selection Board Elimination of Phys. Read. deficiency Appointment to Officer status (enlisted) Declining performance/misconduct RIR Superior performance Extension of special report See BUPERSINST 1610.10 Annex D 32

Uses for Evals...? Advancement and retention Commissions Duty assignments Reenlistment opportunities Types of discharge Good conduct medal Remember: Evals should not be the sole method of performance feedback 23

Fitness Reports and their uses Augmentation Promotions Detailing Postgraduate Education Professional Development Training 24

Board for Corrections of Naval Records Acts as an appeals court for correction of errors or removal of injustices from fitness reports Your responsibility to ensure your fitness report is correct Errors? Petition the board for removal How? Use the following . . . 25

DD149, Application for Correction of Military or Naval Record Under the Provisions of Title 10, USC, Section 1552 26

FITNESS AND EVALUATION FORMS NAVPERS 1610/2 and NAVPERS 1616/2 27

Evals and Fitreps are extremely important career tools Remember . . . Evals and Fitreps are extremely important career tools and . . . 33

NAVY FITREPS AND EVALUATIONS ARE YOUR RESPONSIBILITY 34