VU Elements – New Publications System (ERA, MORA, RAI, Research Repository) Dr Lyle Winton, Office for Research Cora Ng, Office for Research Julie Gardner, Library

Research Output Data Collection VU Elements will be the place where you deposit your research outputs for  Your CV  ERA  HERDC  MORA/RAI  KPI  College/Institute/ Annual Report My Publication Profile (VU Elements) HERDCERA MORA /RAI KPI etc Annual report CV

Research Output Data Collection Excellence in Research for Australia (ERA)  Now! Research outputs for ERA 2015 are being collected  Due Friday 17 th October, 2014  Publication reference period  Traditional research outputs - A1, B, C1, E1  Non-Traditional outputs - creative works as research  Research reports – new category added to non- traditional outputs for ERA 2015

Research Output Data Collection Higher Education Research Data Collection (HERDC)  HERDC Module will turn on later this year  May nominate your publication for HERDC  HERD eligible categories: A1, B, C1, E1  Nominations will go through an internal audit process  Transparent - you can see the entire process

Research Output Data Collection Measure of Research Activity (MORA)  Research publication data will be extracted from VU Elements for MORA calculation  Categories include A1, B, C1, E1, must meet the HERDC criteria.  Creative Works as Research, must meet the VU Creative Works as Research Guidelines.

Research Output Data Collection What you need to update in VU Elements  Publications min back to 2008  Assisted entry, google books, DOI  Endnote/RIS/Mendeley/BibTeX  Regularly check & update

What’s Old VU’s Pubs (HERDC + RAI) + Creative Works Database Scopus ERA HERDC/ RAI KPIs VU’s Research Repository 6-18 months post-publication often later Google Scholar

What’s New My Publication Profile (VU Elements) Scopus Web of Science PubMedarXivCrossRef Google Books ERA HERDC/ MORA/ RAI KPIs HERDC + Repository Legacy Data VU’s Research Repository (VUIR) College/ Inst/ Centre UPDATE AS SOON AS PUBLICLY AVAILABLE! Google Scholar

The result is a simple, single, online interface… 9

Getting started Clean up your external profile Useful if you have a common name…  Read Floris’ , 16 Sept. Or the website:  > Research Data Collections > ERA  Particularly if you have a common name  Setup a free “ResearcherID” login. (Write down your ID.)  Web of Science, Author search, Save to ResearcherID  Scopus, Author search, “Request to merge authors” if needed  Refer to /handout. Help available from College Librarian.

Getting started Setup your internal profile VU Portal/ login Help + 2 page Quick Start Guide (print it) Menu: click yellow plus for Search Settings

Your Search Settings SEARCH SETTINGS: We’ve given you some defaults!!! eg “WINTON L” Add name variants. – “WINTON LJ”, “LYLE WINTON”, “Blah Alias X” – However your author citation appears Add address words, eg. previous author affiliations. – “Victoria” is default for common names – Single key words are best eg. “Melbourne”, “Monash”, “London” Click (+) to add each. Remember to Save. …

Your Search Settings Search Sources default Sport, Health Eng Science turn on

Your Search Settings Advice / Notes: – Only academics have Search Sources turned on – General staff + HDR Students -> you can turn on – DON’T FILL IN EVERYTHING. Just what you need to. Add later if you get too many publications. – SAVED changes trigger a search in minutes. 14

What happens 15

Claim your publications 16

VU Elements Demo 17

Missing something? Assisted Entry: – Book or Book chapter: book search (title/ISBN) – Journal/Conference Article: DOI search Manual Entry 18

Missing something? Import, upload from reference managers: – RIS file (EndNote/Zotero/Mendeley… exports) – BibTex file Check import for “New Records”. If not correct untick. Check import for “Records Matched”. We recommend do not import. 19

Your Data - metrics 20

Your Data - collaboration 21

Research Repository Open Access Mandate VU Elements Research Repository 22

Research Repository – Full Text Which Version to load? Library will check copyright 23 Peer review and Edit Submit 'Preprint' Copy editing Typesetting Accept 'Postprint' Publish

WHO CAN HELP Build in Help – Quick Start Guide (2 pages) – User Manual – Contact information online Research Librarians (Cameron Barrie, Jessica Cork, Vien Nguyen) College Librarians Research Ambassadors Office for Research (see contact info) 24

Questions? 25