Data Integration and Consolidation. Create Folder at Drive C: Name of folders to be created: BMS-ALLOTMENT BMS-UTILIZATION BMS-PRIORYEARS BMSAllData Name.

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Presentation transcript:

Data Integration and Consolidation

Create Folder at Drive C: Name of folders to be created: BMS-ALLOTMENT BMS-UTILIZATION BMS-PRIORYEARS BMSAllData Name of folders to be created: BMS-ALLOTMENT BMS-UTILIZATION BMS-PRIORYEARS BMSAllData C:\BMS-ALLOTMENT C:\BMS-UTILIZATION C:\BMS-PRIORYEARS C:\BMSAllData C:\BMS-ALLOTMENT C:\BMS-UTILIZATION C:\BMS-PRIORYEARS C:\BMSAllData

Exporting and keeping of Excel Files from each Implementing Unit BMS C:\BMS-PRIORYEARSC:\BMS-UTILIZATION C:\BMSAllData C:\BMS-ALLOTMENT

Step 1 Step 2 Step 3 Export data to Excel. Step 4 U t i l i z a t i o n s A l l o t m e n t s P r i o r Y e a r ’ s

SAVE AS to C:\BMS-UTILIZATION folder. Filename: Name of Division/School

SAVE AS to C:\BMS-ALLOTMENT folder. Filename: Name of Division/School

SAVE AS to C:\BMS-PRIORYEARS folder. Filename: Name of Division/School

Exported Excel Files Saved at C:\BMS-UTILIZATION folder Names of implementing units including the division office proper

Exported Excel Files Saved at C:\BMS-ALLOTMENT folder Names of implementing units including the division office proper

Exported Excel Files Saved at C:\BMS-PRIORYEARS folder Names of implementing units including the division office proper

Integration of Excel Files C:\BMSAllData Utilizations AllotmentsPrior Years

Three (3) Excel Files Integrator of all BMS excel files Filenames:

Integrate data from C:\BMS-UTILIZATION folder 1. Open this excel file: Integrator – BMS-UTILIZATION Click this button.

Integrate data from C:\BMS-UTILIZATION folder Output: Delete column A

Integrate data from C:\BMS-UTILIZATION folder Output: Insert row at first row (A1) If you noticed, there is no heading. The next step is to copy the heading from one of exported excel files (C:\BMS-UTILIZATION folder).

Integrate data from C:\BMS-UTILIZATION folder Output: Copy columns A1:T1 from one exported excel file and Paste here at A1

Format Column/Cells to Text Format 1. Select Column

SAVE TO C:\BMSAllData folder Output: Save As to C:\BMSAllData folder. Use exactly this filename: tempTable Save As to C:\BMSAllData folder. Use exactly this filename: tempTable

Integrate data from C:\BMS-ALLOTMENT folder 1. Open this excel file: Integrator – BMS-ALLOTMENT Click this button.

Integrate data from C:\BMS-ALLOTMENT folder Output: Delete column A

Integrate data from C:\BMS-ALLOTMENT folder Output: Insert row at first row (A1) If you noticed, there is no heading. The next step is to copy the heading from one of exported excel files (C:\BMS-ALLOTMENT folder).

Integrate data from C:\BMS-ALLOTMENT folder Output: Insert row at first row (A1)

Integrate data from C:\BMS-ALLOTMENT folder Output: Copy columns A1:X1 from one exported excel file and Paste here at A1

Format Column/Cells to Text Format 1. Select Column

SAVE TO C:\BMSAllData folder Output: Save As to C:\BMSAllData folder. Use exactly this filename: tblAllRAODataAnnexA1 Save As to C:\BMSAllData folder. Use exactly this filename: tblAllRAODataAnnexA1

Integrate data from C:\BMS-PRIORYEARS folder 1. Open this excel file: Integrator – BMS-PRIORYEARS Click this button.

Integrate data from C:\BMS-PRIORYEARS folder Output: Delete column A

Integrate data from C:\BMS-PRIORYEARS folder Output: The next step is to copy heading from one of exported excel files from (C:\BMS-PRIORYEARS folder). Insert row at first row (A1)

Integrate data from C:\BMS-PRIORYEARS folder Output: Insert row at first row (A1)

Integrate data from C:\BMS-PRIORYEARS folder Output: Paste heading here at A1

SAVE TO C:\BMSAllData folder Output: Save As to C:\BMSAllData folder. Use exactly this filename: PriorYearObligation Save As to C:\BMSAllData folder. Use exactly this filename: PriorYearObligation

Contents of C:\BMSAllData folder 1.tblAllRAODataAnnexA1 2.tempTable 3.PriorYearObligation 1.tblAllRAODataAnnexA1 2.tempTable 3.PriorYearObligation

CONSOLIDATE DATA

Consolidate Data 1. Open this Access file: Consolidator Access File

Preview/Print Reports

Thank you!