Total Force Administration System Drill Management Module (TFAS DMM) Mr. Gary Johnson TFAS DMM Project Manager PM Information Systems and Infrastructure Marine Corps Systems Command July 2013

Agenda Roles Overview System Overview/Paid Drill Process Policy Updates Helpful Tools Nice to Know Information Previous Enhancements New Enhancements Demo Questions?

Role Overview User Role Explanation Held By* DM Manager 4/11/2017 User Role Explanation Held By* DM Manager Grants or removes user roles. E8 or Higher Schedule Creator Generates the schedule for Unit and on behalf of another Marine E6, GS-5 or Higher Reviewer Reviews RIDT (Rescheduled Individual Duty for Training) and APD (Additional Paid Drill) requests for an individual Marine. E4, GS-6 or Higher Proxy Submits individual requests on behalf of another Marine. E4, GS-4 or Higher Muster Official Substantiates attendance at a drill. Muster Manager Prepares the muster and exports transactions to MCTFS. Submits individual requests on behalf of another Marine. Initiate Corrective Action Requests Approver Certifies the unit schedule, individual requests, and the muster sheet. Commanding Officer or Operational Sponsor Trusted Agent Acts as the Approver in his absence. Officer, E8 or GS-6 or Above APD Manager Manages distribution of Additional Paid Drills for a unit. E6 or Higher

System Overview APD Module Scheduling Module Mustering Module 4/11/2017 APD Module Scheduling Module Mustering Module Debit APD Schedule APD Drill Event Drill Day Drill Period Drill Detail Output to MCTFS Input from User

Paid Drill Process 4/11/2017

Paid Drill Matrix 4/11/2017

Policy Updates Required Documentation 4/11/2017 Required Documentation Commanding Officer /OpSponsor (Approver) - Assumption of Command Letter I-I, OIC, Det Commander (Trusted Agent) - DD Form 577 APD Manager - DD Form 577 Muster Manager - DD Form 577 Muster Official, Proxy, Schedule Creator and Reviewer - DD Form 577 Reporting Required via DM APDs will no longer be reported via UDMIPS effective 15 June 12 FHDs no longer authorized if balance is less than zero

Helpful Tools Reports Notifications Drills Created Never Mustered Drill Certified Not Exported All reports exportable in PDF or Excel Notifications Notifications on Landing Page Notifications sent via email Corrective Actions(Muster Manager Initiate Action, See Paid Drill Matrix) Delete Attendee Change Drill Attendance on Exported Muster Sheet Change EDP Determination Research Failed Validation Muster Manager

AAU Guidance/Nice To Know Ensure if Marine is absent for a day that reason is the same for both absences Be sure to verify over 48 IDT’s for current FY prior to export Do not change auto status for over 48 unless verified in MCTFS Corrective Action Research Failed Validation, Units are not submitting Pay Audit Drill Roster still required Research Transaction Submitted By DM functionality Verify Drills prior to Transfer Unit Funded ADOS Bring Marine Back If member is schedule to make up a missed drill (EA/UN) and does not show up for the drill, the only action that can be taking is to canx the drill. Policy change is being reviewed. Do not submit QUAD for payment without authorization from MARFORRES G-1 MFRAAU@usmc.mil

QR 1-11 Email Notifications Update Attachment Capability View Individual Drill History Reserve Viewer Muster Official View Reports Draft Drill Warning Message 24 Hour Time on Muster Sheet Last Name Sorting Available From List View

QR 2-11 CC functionality Drill Created In Past Justification Decertify Muster Sheet New Reports Drills Certified Not Exported User Contact Info

QR 1-12 Grade Restriction Warning Over 48 Drill Notification For Approver Drill Outside Current FY Notice Reinstate Declined Drill Edit Drill Dates For Muster Saved Cancel Drill Muster Saved Return User To Previous Filter Details To List View

QR 1-12 Cont. DD577 (Muster Official, Trusted Agent) Assumption of Command Letter (Approver) Modification To Individual Drill Summary Report(Submitted By) Drill Management Announcements Aggregate Notices for Platoon Level(IMA)

QR 2-12 Scheduling Wizard Corrective Action Redesign HHQ Role Report Multiple Attendee APDs(Proxy, Schedule Creator) Corrective Action Redesign HHQ Role Report MSC APD Report View Permission Requests APD Request Comments DM Training Link

QR 2-12 Cont. Muster Sheet 4 Periods Role Expiration SMCR Hierarchy View 10 Time-out Pop Up

QR 3-12 Validation Check on Export(Invalid Pay Status and Strength Cat will not be sent until Marine’s status has been fixed) Resubmission of Failed Validation Nightly Scrub of Muster Sheet EDIPI Search Account Management Change EDP Determination Static Notifications

QR 1-13 Regular IDT allowed on same date as Full Unit Regular IDT if Regular IDT Exported on Date Pagination of Account Management Pagination of List View FHDs for IRR Marines FHDs on No Drill Dates Auto-Populate Muster Sheet 60 Days Post Mobilization with NS

QR 2-13 APD Manager can view Child and Parent APD Managers QR 2-13 was released to production on June 27th

QR 3-13 FHDs only managed by FHD Manager at MARFORRES APD Allocation History

DEMO Demonstration

Q&A Questions and Answers