TELPAS 2015 Reading Online Test Administrator Training Presented by *This training does not replace your responsibility to read and follow all manuals and supplements*

What is TELPAS? The Texas English Language Proficiency Assessment System assesses all students who are identified as LEP including parent denials in the domains of reading, writing, listening and speaking K Reading Holistically rated observational assessments Multiple choice online reading test Writing Holistically rated observational assessments Holistically rated student writing collections Listening Holistically rated observational assessments Speaking Holistically rated observational assessments

The Testing Window Writing Collect Writing Samples February 16 – March 3 Verifiers Verify Collections March 3-6 Raters Rate Writing Collections and other Domains (Reading for K-1, Listening & Speaking) March Online Reading March 16 – April 2 March (HS/MS/AC) March (Elementary)

Administering the Online Reading Test

TELPAS Reading o TELPAS Reading is an online assessment o Administered to all LEP students 2 nd -12 th (including denials) o No test booklets or answer documents (unless there is a special circumstance- must request through the Testing Office) o All students must be tested within the testing window o If students are absent on their scheduled day, they must be moved into a makeup session

Reading Test Window If your campus needs to deviate form this schedule, please send a request with your planned testing dates to April 6-April 8 CTCs must ensure all ratings, demographic information (including Years in US Schools), special circumstance information and score codes have been entered WhoWhen HS, MS, ACMarch ES (2-5)March Students still needing to testMarch 30-Apr 2

Who tests? parent denials ALL students 2-12 who are identified as LEP including parent denials are required to participate in the TELPAS Online Reading Test Exceptions: ARDCs in conjunction with the LPAC may determine that a student receiving Special Education services should not be tested in one or more domain of TELPAS. Participation should be considered on a domain by domain basis. Students who enroll on or after March 16 will only take the online reading test (contact the Testing Office for confirmation if test is needed)

All students must be assessed within the assessment window If a student is absent the day you have them scheduled to take TELPAS Reading, move them to another session that will test later within the TELPAS assessment window The TEA expectation is that we test every eligible student within the TELPAS assessment windo w TELPAS Reading Make-Ups

CTC Responsibilities Read and adhere to all manuals Attend required coordinator training sessions CTC and campus principal are responsible for test security and confidentiality on the campus Supervise and actively monitor testing Be the campus contact for all questions about testing Report testing irregularities and security violations immediately to the district testing coordinator Compile required documentation and turn in to testing office

CTC Responsibilities Obtain CTC access in Texas Training Center Identify and train a writing collection verifier(s) by February 16 Identify and train Raters by February 16 Identify and train Online Test Administrators by March 6 Train appropriate personnel to enter/verify student information in TAMS (data can be entered by the CTC) Ensure computers have been checked for TestNav capability Ensure that all students are identified and tested Oversee the implementation of validity and reliability

TELPAS Reading Training Reading Test Administrators must be trained and sign their specific oath Test administrator MUST read the TELPAS Reading Test Administrator Manual March 6Test administrators must be trained by March 6

Reading Test Administrator Responsibilities Guide students through launching and starting the online test Maintain test security and confidentiality Manage breaks /interruptions Attend training and sign oath Ensure proper test procedures Start & monitor test sessions Read manual and be with test directions Reading Test Administrator can be: Rater Certified Teacher

Testing Accommodations Refer to the TELPAS Reading manual (page 8) Not Permitted: Reading assistance Reference materials Test questions or selections translated Test questions, answer choices, or selections clarified GAGeneral Accommodation (Type 1 or 2) LPLarge Print XDExtra Day

TestNav System Check Must turn on computers BEFORE testing Must complete TestNav System Check Link available on Testing Department Website Select 2015 Spring TELPAS Grades K-12 If computers FAIL the system check and/or FAIL to launch TestNav: Contact the SAISD with the following info ready: Campus Name Room Number SAISD Tag Number

Tutorials are required for students NEW to TELPAS Link to tutorials is on Testing Website Tutorials are about how to use the computer not necessarily the type of test questions Keep a student roster for documentation of the tutorials Tutorials to Prepare Students for online TELPAS Reading Testing

Testing Environment At least one trained administrator for every 30 students Computer monitors prepared to discourage students from viewing each other’s monitor Bulletin boards and instructional displays that might aid students during testing must be removed or covered The testing room should be quiet, well lighted, comfortable, with enough space to work “Testing-Do Not Disturb” sign posted outside the testing room

Testing Procedures Seating chart is completed to include students’ names, locations, and test administrator information The test is untimed Work stations are cleared of books and other materials Student MUST remain seated and no talking while testing Each student must be allowed to work at his or her individual speed NO reference materials are allowed Allowed to use scratch paper, but all scratch paper must be turned in to the campus coordinator after testing Active monitoring during the test session After students have finished, they may read or leave the room BEFORE a student who has finished testing leaves the room, test administrator must ensure the student’s test is in “Submitted” status IMMEDIATELY after testing, turn in all test materials and sign the bottom portion of the reading test administrator oath TELPAS Reading Manual page 20

Other Testing Issues Answering student questions Computer monitor glare Student breaks Lunch Cell phones Emergencies Changing rooms TELPAS Reading Manual pages 21-22

Student Authorizations Generate and print Student Authorizations Got to the Session Details screen Click the Authorization link and select the Detail View

Starting a Test A test session MUST be started before any students can log in to TestNav and begin the test. A test session does not start until the TEST ADMINISTRATOR clicks the Start button on the Session Details screen, regardless of the scheduled start time and date. TELPAS Reading Manual page 23

Launching the Test (2 nd -5 th ) Before students in GR 2-5 can begin the test, TestNav must be launched on each student’s computer, and the login ID and test code found on each Student Authorization Letter MUST be entered by the Test Administrator DO NOT log in a student that is not present and in front of a computer Directions for test administration start on page 32 TELPAS Reading Manual page 31

Test administrators guide students through the login process for GR 6-12 Students must have Student Authorization sheets in order to log in Launching the Test (6 th – 12 th ) TELPAS Reading Manual page 37

Monitoring Sessions Session Details screen Periodically click Refresh Real-time test status STATUS: Ready Active Exited Resumed Resumed-Upload Completed Marked Complete TELPAS Reading Manual page 24

Resuming a Student’s Test If a student exits TestNav--- Return to Session Details and select the checkbox next to that student’s name A resume checkbox is only available if that student’s status is Started, Exited, or Resume Click the Resume Test button to resume all students you checked Students launch TestNav and login using same Login ID and code from authorization letter TELPAS Reading Manual page 25

Stopping a Session Ensure each student’s status is Completed or Marked Complete on the Session Details screen Click the Stop button to stop the test session Move ABSENT students into a make up session before “Stopping a Session” (page 17 Reading Manual) Call us if you have questions/concerns TELPAS Reading Manual page 25

Verify Score Codes Once students click Final Submit the test is automatically scored AAbsent Student was absent throughout the entire testing window (should be rare) XARD Decision Student does not participate in reading test based on the disability and was determined by the ARDC in conjunction with the LPAC OOther Student experienced illness or a testing irregularity during testing

“Do Not Score” On the Session Details screen select student’s name Click Edit button Select Reading “Do Not Score” Score Code A designation must be selected (A, X, or O) If a student withdrew during the testing window, DO NOT mark a student “Do Not Score”- take them out of the session Verify Score Codes TELPAS Reading Manual page 27

Paper test booklets (including large print, if applicable) approved by TEA in rare circumstances Accommodations that are not available in TestNav Unavoidable technological problems that make online testing impossible Other special situations (e.g., homebound students, JJAEPs, etc.) Paper Administrations of TELPAS Reading

Set up test session Choose correct form group type (transcribe paper form, not operational online test form) Transcribe responses Each question has one screen; test administrators will go screen by screen to transcribe the response to each question Responses must match exactly the responses indicated by the student in the test booklet Submit test for scoring For TELPAS, students must be put into rating entry groups so proficiency ratings and rater information can be entered Paper Administrations of TELPAS Reading Process for Transcribing Student Responses

Paper testing won’t be approved on the basis that student knows very little English has limited exposure to computers Don’t forget the TELPAS online student tutorials! Keep in Mind…

Unique Situations Newly enrolled LEP student: If LEP from another Texas school they are LEP If newly enrolled, student is not LEP until the LPAC has been held A student that enrolls during the reading window must be registered in TAMS with the school and added to the test session. Contact Testing Department to confirm that the student needs to test Students that un-enroll during the window, that have not tested, must be removed from the test session and unregistered for the test

Campus Procedures for Testing Days

Input Campus Specific Testing Procedures Here Include things such as: Breakfast in the Classroom procedures Check Out/Check In location and time Lunch schedule Testing Schedules

Security Training Modules Web-based Texas Test Administrator Online Training Modules All three modules must be completed by certified campus personnel involved if they: -are new to the district -took an incident in the have not completed the Modules in the last 3 years

The following govern test security  Texas Education Code (TEC) Chapter 39, Subchapter B  Texas Administrative Code (TAC) 19 Subchapter 101, Assessment  Family Educational Rights and Privacy Act of 1974 (FERPA)  Texas Penal Code Tampering General Security Information

Penalties for Prohibited Conduct Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term Issuance of an inscribed or non-inscribed reprimand Suspension of a Texas educator certificate for a set term Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.

Security Oaths TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test A person who has several roles during TELPAS testing must sign all oaths (Test Administrator, Rater, Verifier, etc) Paper test require that the test administrator has signed the bottom box of the oath

Security and Confidentiality  Account for all secure materials before, during, and after each test administration (including Student Authorizations)  Protect the contents of all tests booklets and student answer documents (including writing samples)  No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed  No collaboration allowed during online calibration sets

Secure TELPAS Information Content of the online reading test is secure and confidentiality must be maintained Student Authorization Letters are to be kept secure All student data in the TELPAS system or entered into the system is confidential Passwords and user IDs are secure and should be kept confidential. DO NOT SHARE!

Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities Procedural ExamplesSerious Examples Improper accounting for secure materials Directly or indirectly assisting students with responses to test questions Eligibility ErrorTampering with student responses Monitoring ErrorViewing secure content IEP Implementation IssueDiscussing test content, student responses or student performance Procedural ErrorFormally or informally scoring student tests Duplicating or recording test content

Active Monitoring Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include: Working on the computer or checking Reading a book, magazine, or newspaper Grading papers or working on lesson plans Leaving the room without a trained substitute test administrator in the room Leaving students unattended during meals or breaks

Emphasize importance of training and reading manuals Account for all test materials Ensure proper storage of materials Verify accuracy of student information Verify testing requirements for students receiving special education services Reduce the risk of having an irregularity! Before the test administration:

Ensure each student receives the correct assessment and testing material(s) Emphasize and verify active monitoring Ensure all testing personnel understand that they may NOT: provide assistance view the tests without authorization discuss confidential student information check for strategies Reduce the risk of having an irregularity! During test administration:

Reduce the risk of having an irregularity! After test administration No unauthorized viewing (only TEA may permit) No scoring of student responses Shred Student Authorization forms (ASAP) No discussion of confidential student information No erasing stray marks or darkening response ovals No copying of students answer documents Account for all test materials No opening answer documents to view answers

Pitfalls to avoid: Assigning untrained staff to administer and/or monitor tests (must be certified personnel) Failing to inventory testing materials Having insufficient test booklets and/or test administrator manuals Not accounting for all test booklets and answer documents each day Teacher violates time limit Testing beyond the normal school day

Pitfalls to Avoid: Assigning a student the incorrect assessment or student authorization form Failing to give appropriate accommodation(s) Improper (or nonexistent) monitoring Leaving secure materials unattended (to include Student Authorizations and Writing Samples) Stopping an on-line session prior to removing absent students

Reporting & Documentation If you become aware of any irregularities, contact the DTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following documentation is required: Incident report including a plan of action (local form) Signed statement(s) from individual(s) involved (typed, printed and signed name and dated) Statements should not include names of students The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions

Plan of Action

Questions?