Military and Overseas Voters – Ready for the General Election! September 2014 Brad King Co-Director, Indiana Election Division 2014 Election Administrators Conference

Revised Absentee Form for Military and Overseas Voters Special Military/Overseas Forms Military/overseas voter may designate themselves as military or overseas voter by using either:  FPCA (Standard Form 76) combined registration and absentee ballot application  ABS 15 is the special state absentee ballot application for military and overseas (special oath mandated by federal law)

Changed Language for Overseas Voter Box 1 of the FPCA allows a person to designate the type of military/overseas voter Federal FPCA was revised in 2013 ask voter to (Make one selection): – I am an activated National Guard member on State orders. – I am a U.S. citizen residing outside the United States, and I intend to return. – I am a U.S. citizen residing outside the United States, and my return is not certain. – I am a U.S. citizen and have never resided in the United States. (This choice not applicable in Indiana).

ABS-15: Now uses federal form language Revision 7 of ABS-15 approved last month (R7/8-14) with the federal-style overseas language can be used now. Was sent with Order to county offices. Electronic version available. Former version (R6/6-12) of ABS-15 “grandfathered” through end of 2014.

Importance of MOVE  What is MOVE?: Federal “Military and Overseas Voter Empowerment Act” to help military/overseas voters vote in US elections  Impact of MOVE: Absentee ballots must be printed no later than DAY 50 BEFORE ELECTION (Monday, September 15, 2014).  If application approved, absentee ballots must be transmitted NO LATER THAN DAY 45 BEFORE ELECTION (Saturday, September 20, 2014).

MOVE Information Sheet  May transmit blank VR applications and absentee ballot applications to military/overseas voters by mail, or Fax on request If the request doesn’t include usable address or Fax #, then send by mail if mailing address is provided MOVE Information Sheet regarding use of , Fax, and internet must be sent with blank VR and absentee ballot applications (See attached Sheet)

New in 2014: Digital images OK; scanning no longer required!  All Military/Overseas voters may submit absentee application by mail, (with digital copy of completed application attached), or fax If voter sent by , then clerk must send an acknowledging receipt of the ed application  If absentee ballot application is denied, clerk must send written notice of reason for denial within 48 hours (ABS-14 Form)

Absentee Voting by or FAX Voting Absentee by or Fax  Special deadline: Voter requesting to vote by or fax may apply up to noon the day before the election  If application to vote by or fax approved, clerk faxes ballot (or s scanned copy of ballot), cover sheet and affidavit (ABS-9), and “MOVE” Instruction Sheet to voter)

“Selfie” Absentee Voting by  Voter returns completed ballot and ABS-9 by fax (or by with digital copy of completed ballot and ABS-9)  Clerk (or designee) seals returned ballot in special absentee ballot envelope (ABS-10) and marks: “Absentee Ballot Received by Fax or ”

Absentee Voting by or FAX  The voter’s returned ABS-9 and voter’s absentee ballot application (FPCA or ABS-15) attached to special absentee ballot envelope (ABS-10)  The absentee ballot processed like other absentee ballots in county whether central count or precinct-count  /Fax confirmation back to voter that ballot received by next business day following receipt.  Update SVRS so voter can check

Voting by or FAX  A ballot returned by or Fax may be “remade” by a “bipartisan remake team” Duplicate ballot made (marked duplicate) that reflects vote on ballot so that it can be read by optical scanner (IC ) “Duplicate” ballot must bear a unique number also recorded on printout of original ed or faxed ballot so they can be linked if necessary in a recount or contest

Absentee Ballot Mailing Envelopes  All ballots mailed “postage prepaid” with enclosed stamped envelope for return to CEB “by at least first class mail” County Election Board may use special postage free envelopes for military/overseas voters for U.S. Mail Template (and other information) to assist in preparing and printing these envelopes can be found at under link named “Postage Paid Envelope”

“Continuing Absentee Applications”  If application granted, it is considered “continuing” request until December 31 following date of the application ( IC (e))  So military/overseas application for May 2014 primary is good for November 2014 general election unless… Continuing absentee request considered cancelled if absentee ballot is returned undeliverable

“Indefinitely” Overseas?  Overseas voter indicates on  FPCA that “my return to U.S. is not certain”, or  ABS-15 that “my return to U.S. is not certain”, or that they reside outside U.S. “indefinitely” (but in either case, lived in Indiana as their last residence before leaving the U.S.) This overseas voter considered a resident of precinct of county voter registration office; and entitled to federal only ballot (only U.S. Representative in 2014)

What is a FWAB? Federal Write-in Ballot  Federal Write-in absentee ballot (FWAB) is “back- up” method for military/overseas voters to reduce risk of receiving and returning ballots too late to have vote count Available from Voting Assistance Officers, U.S. Embassy, or U.S. Consulate May be downloaded from

FWAB in General Elections √ Voter writes name of a political party in “Candidate or Political Party affiliation” then the vote is counted for all candidates of that political party (a “straight ticket” vote) √ Vote will be counted in spite of an abbreviation, misspelling, or other minor variation of candidate or party name if voter’s intent can be determined

The FWAB “Oops” Rule SCENARIO: Your office staff opens an envelope which does not indicate that an absentee ballot is inside. However, out comes a FWAB! This FWAB still counted if otherwise valid. County election board immediately seals FWAB in absentee ballot security envelope, and documents date ballot sealed in envelope. Each CEB member signs sealed envelope.

“Late” Absentee Mailed Ballots  Absentee ballot from overseas voter, whether civilian living temporarily or indefinitely overseas or in military stationed overseas (outside of the U.S.) may be counted if: Received by noon 10 days following the election Postmarked by the date of the election (November 4, 2014)