City of Peterborough Candidate Information Session August 28,

Topics To Be Presented: Offices/Wards Criteria to be a Candidates 2010 Voting Statistics 2014 Polls/Dates Meeting Schedules/Agendas Committees Orientation Inaugural Meeting Candidate Info. E L E C T I O N

Mayor One to be elected by general vote City Councillors Two to be elected for: Ward 1 (Otonabee) Ward 2 (Monaghan) Ward 3 (Town) Ward 4 (Ashburnham) Ward 5 (Northcrest) Elected Offices E L E C T I O N

School Board Trustees Two to be elected for Kawartha Pine Ridge District School Board Two to be elected for Peterborough, Victoria, Northumberland and Clarington Catholic District School Board One to be elected for Conseil Scolaire Viamonde One to be elected for Conseil Scolaire De District Catholique Centre-Sud Elected Offices E L E C T I O N

Must be an eligible voter in City of Peterborough with proof of identity & residence Form 1, Nomination Form, in person or through an agent, original signature, oath Statement of qualifications, signed by the person being nominated, oath Filing fee of $200 for Head of Council and $100 for all others Candidates Criteria E L E C T I O N

Electors By Ward E L E C T I O N

Voting Statistics E L E C T I O N

Walk-In Polls 6 Advance Polls 20 Ordinary Polls on Election Day 16 Polls at Institutions/Senior Residences Accessible Poll at City Hall Internet Voting Nearly 2 weeks of Online Voting 2014 Polls E L E C T I O N

Nomination Period When eligible residents can file their intent to be a Candidate January 2, 2014 – September 12, 2014 Nomination Day Cut-off to accept Candidates September 12, 2014 (9:00 a.m. – 2:00 p.m.) Campaign Period Time when a Candidate can raise and spend money in order to get elected (after they have filed their nominations papers) January 2, 2014 – December 31, 2014 Key Dates E L E C T I O N

Election Signs September 1, 2014 – October 30, 2014 Voting Day - Walk-in Polls Monday, October 27, :00 a.m. - 8:00 p.m. Internet Voting Tuesday, October 14, 2014 – Monday, October 27, 2014 Advanced Voting - Walk-in Polls Saturday, October 18, :00 a.m. - 6:00 p.m. Key Dates E L E C T I O N

Election Website E L E C T I O N

Post Election 12 Things To Know Following The Election

Council Meeting Schedule Public Meetings of Council - Monday evenings at 6:30 p.m. Three Week Rotation: Planning Committee – Chaired by member of Council Committee of the Whole - Chaired by member of Council Council - recommendations are ratified Meetings closed to the public as per s. 239(2) of Municipal Act Closed Session meetings start before 6:30 p.m. Other Committee Meetings – Budget & Audit Special Meeting of Council - convened to deal with specific item Summer Break – several weeks in July & August Christmas Break – meetings end in early December 13

Council Meeting Schedule 14

Agenda Review/Approval Administrative Staff Review: Agenda items reviewed by Senior Staff & CAO CAO Approval: Responsibilities of CAO - By-Law # CAO approves content of agenda 15

Council Agendas Thursday Preceding Monday Meeting: Agenda packages printed/distributed to members of Council Friday Preceding Monday Meeting: Agendas items published to City website Agendas Contain: Reports from City departments with proposed recommendations for approval Friday to Monday: Council has opportunity to review agenda material Questions: Contact staff prior to meeting 16

Committees & Boards Mayor Assigns departmental portfolios to members of Council Mayor Recommends members of Council to boards & committees Examples of Boards & Committees: Affordable Housing Action Committee Arenas, Parks and Recreation Advisory Committee Accessibility Advisory Committee City/County Waste Management Steering Committee Library Board Joint Services Steering Committee Otonabee Region Conservation Authority (ORCA) Meeting Schedules - varies, day time or evenings 17

Procedure By-Law By-law Governs: Proceedings of meetings Includes meetings of Council, Boards & Committees Procedure By-law Provides Direction On: Quorum Rules of debate Motions Voting 18

Remuneration Remuneration (Base Salary) Mayor - $65,945 per year Councillor - $27,001 per year Computers & Smart Phones Technology provided to assist members of Council in their role Conferences/Conventions/Training Opportunities available to attend conferences and training - subject to Mayor’s approval 19

Council Orientation Training for Members of Council Following Election – prior to December 2014 Information provided on: City Departments Financial/Budgets Legislation e.g. Mun. Conflict of Interest Policies – Transparency, Procurement 20

Inaugural Meeting Monday December 1, 2014: New Council convenes for its first meeting Declaration of Office – true, faithful & impartial Monday December 8, 2014: Budget Committee Meeting Council Meeting Christmas Break: December 15-29, Meetings: Commence in early/mid January

Questions/Comments Contacts: John Kennedy City Clerk/Returning Officer , ext 1799 Thank You! Ryan McVeigh Election Coordinator , ext