Introduction to Campus Community Why should I care about Campus Community data? January 11, 2006 Updated January 25, 2006

Today’s agenda  What is Campus Community?  What is the scope of Campus Community for STARS implementation?  Where do Campus Community data fields come from?  How will we use Campus Community?  How will we work together?

What is Campus Community?  Core of PeopleSoft Campus Solutions package  Shared by Human Resources, Payroll, Alumni Affairs & Development, and Student areas  Within Student Administration, shared by Admissions, Registrar, Financial Aid, and Bursar

What is Campus Community?  A person is a person is a person…  Data common to people such as  Names  Addresses  Phone numbers  Citizenship  Ethnicity  Single person ID – not SSN!

Person Data Name Address Gender Ethnicity Student Data Grades Financial Aid Award Tuition Charges Degrees Prospect/Applicant Data GRE Scores Recommendation HS Transcript Employee Data Job Information Pay Rate Benefits Alumni Data Volunteer Activities Giving History

What is Campus Community?  An org is an org is an org…(unless it’s an Academic Org!)  External Organizations can be  Schools  Agencies  Vendors  Data common to external organizations such as  Names  Locations  Phone numbers  Single organization ID

What is Campus Community?  The 3C’s  Communications  Checklists  Comments  People or organizations  Event tracking  On and off-campus events  Not Resource25 replacement

What is included?  Several areas of Campus Community included in STARS implementation  Biographical/Demographic Data such as  Name  Address  address  Gender  Ethnicity  Citizenship  Military Status

Names

Addresses

Phones and

What is included?  Also included…  Search/Match  Search for existing records  Helps to prevent duplicates  Service Indicators  Negative service indicators (holds)  FERPA

Search/Match

Service Indicators Service Indicator Flag

What is included?  Also included…  External organizations – high schools, colleges, agencies, vendors  3C’s Communications  3C’s Checklists  Events

Checklists

What isn’t included?  Several areas determined to be out of scope for STARS implementation, including  Religious preference  Health/immunization tracking  Extracurricular activities  SEVIS

To be determined  Throughout STARS IDP’s, decisions will be made on areas such as  3C’s Comments  Person-to-person relationships  Athletic participation

Topics for other sessions  Detailed IDP’s will address  Service Indicators  “Holds”  Setup and use  3C’s  Communications, Checklists, and Comments  Setup for SA modules  Best practice coding schemes

Topics for other sessions  Search/Match  On-line and batch searches  Preventing duplicates  Setup and use  FERPA  Setup  Much more!

Where do data elements come from?  Bio/demo data created or updated from  Data loads  Test scores  Prospect/applicant loads  ISIR loads  Manual Entry  Prospects  Applicants  Students  Self Service!

Self Service

More Self Service

 STARS Address Types  Student Home  Billing 1 and 2  Boarding School  University assigned – Residence Hall  Local – Not a Residence Hall  Human Resources, Payroll, and Alumni Affairs/Development Address Types  Home  Work  Business  Seasonal  Preferred Decisions so far Similar types for phone and

Decisions so far  Name Types  Primary – all changes must be via OUR  Preferred  Self Service  No primary name changes  No University assigned address, , or phone changes  No Billing 2 address changes

Need to work together  All part of core Campus Community module  Shared data and information  No longer in our own silos  Lots of benefits  Reduced number of interfaces  Less duplicated work  Common data values and definitions  Consistent reporting  We need to play nice!

Need to work together  Critical that Admissions, Registrar, Financial Aid, and Bursar work together  Define consistent uses of Campus Community  Define consistent and flexible coding schemes  Make decisions as a team  Critical that STARS work with  Human Resources  Payroll  Alumni Affairs & Development

Need to work together  Shared Data Committee (SDC)  Review proposals for use and coding schemes  Provide feedback, questions, suggestions  Approve proposals  Endorse policy proposals for PS Directors  Representation from HR, Payroll, AA&D, Student, and CIT  Single point of contact  Work with Cassie Dembosky  Proposals for SDC  Report back to each team

“Living together is an art.” William Pickens, 1932 US educator, university dean, field secretary for the NAACP

Questions? Cassie Dembosky Campus Community Lead