A Time to share Tips & Tricks for those using Microsoft Visio as a Room Diagramming Tool – BABY STEP TWO Facilitated by David Shaw Student Activities University of Louisville

Session Abstract Practitioners using Microsoft Visio as a room diagramming tool should bring your tips and tricks to share with your colleagues. The presenter will share a few tips and tricks he has learned over the last two years, but he wants to learn from you and your experiences as well. Please bring at least one tip to share with the group.

Training Opportunities Microsoft Office Online – Several 40 to 50 minute short courses on how to work with shapes and linking data to diagrams. Microsoft Visio Toolbox – This site provides downloads, training, and other resources for Visio.

Quick Start Guides CustomGuide – FREE Quick reference Guides for many Microsoft application including Visio

Network with Colleagues University of Michigan University of Toledo University of Louisville Others?

E-Learning Microsoft E-Learning – FREE for campuses who participate in the Microsoft License Agreement.

Measure the dimensions of the room Basic Layout = empty room Begin layout with the walls Add doors and windows Include non-movable features Creating a Room Template

What scale size? How much detail? Who will be using the drawings? Accuracy – the smaller the room… the more important Create a Key for symbols Things to consider…

Create the Base Room Template

Go to “Edit” and then “Select All” Go to “Format” and then select “Protection” Many choices here… I usually select… “Aspect ratio” & “From deletion” Selections can always be undone! Protect Your Templates From Unintentional Changes

Sample Room Template

Sample Room Dimensions

Sample Room Electrical

Sample Event Layout

Close-up of Layout

Doors & Windows Projection Screen Dry Erase Boards Chalk Boards Bulletin Boards Thermostat Duress Alarms Types of Room Details (non-movable) Microphone Jacks Power Outlets Data Ports PC connections Data Projector Light Switches Other ???

Chairs Tables Podium / Lectern Audio / Video Staging / Stairs Staffing Positions Bus Trays Types of Furniture / Details (movable) Movable Partitions Portable Projection Screen Pipe & Drape Trash Cans Lounge Furniture Plants & Flowers Other ??

48” Round SICO with 6 to 4 chairs 60” Round Palmer Snyder Woody with 10 to 6 chairs 8’ x 30” Virco Gator with 10 to 6 chairs 6’ x 30” Mity Lite with 10 to 6 chairs You Can Create Table / Chair Clusters

Sample Event Layout

Let’s Create This Room On Visio - Together Measure the dimensions of the room Basic Layout = empty room Begin layout with the walls Add doors and windows Include non-movable features

Doors & Windows Projection Screen Dry Erase Boards Chalk Boards Bulletin Boards Thermostat Duress Alarms Types of Room Details (non-movable) Microphone Jacks Power Outlets Data Ports PC connections Data Projector Light Switches Other ???

Chairs Tables Podium / Lectern Audio / Video Staging / Stairs Staffing Positions Bus Trays Types of Furniture / Details (movable) Movable Partitions Portable Projection Screen Pipe & Drape Trash Cans Lounge Furniture Plants & Flowers Other ??

Creating and Working with Shapes Under “Shapes” Under “Search for Shapes” Type items you are searching for (i.e. tables, chairs) Select and drag Item onto the desktop You can use guide lines to create straight rows If you create a shape with multiple parts (i.e. tables and chairs) lock the grouping & aspect

Continued: Creating and Working with Shapes Under “Shapes” Save your favorites as My Shapes Default location for favorites is: “C:\Documents and Settings\username\My Documents\My Shapes ”

Helpful Links Search …Visio 2003 Sample: 20 Sample Diagrams While using Visio… Search Office Online for “Event Planner” This lists sites of hard to find Visio stencils, Visio templates and Visio drawings that have been found on the web ranging from free to thousands of dollars. Search for… “Create an office layout” Search for… “Create a floor plan ”

Using Microsoft Visio (VISIO) to create room diagrams for your Facility… “THE BASICS” A Time to share Tips & Tricks for those using Microsoft Visio as a Room Diagramming Tool – BABY STEP TWO Shared by David Shaw Assistant Director for Student Activities Facilities University of Louisville