E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION9 URL : https://shell-sourcing.emptoris.com Contact Person: Linda Yong Tel: 673-3372593 Email address: Chui-Chu.yong@shell.com Hizam Kadir Tel: 673-3376594 Email address: Abd-Hizam.AbdKadir@shell.com
1a. Log into the system 1/5 – Key in Name & Password SCREEN SHOT SCRIPT Type in the URL address https://shell-sourcing.emptoris.com Type in Login Name Type in Password. First time login. You are given a password by EmptorisSupport@us.ibm.com. You are require to change password at first login. The password should have at least one capital letter and one number Type in Name, Password & Click Login Test Users: demo1 = Demobsp1 demo2 = Demobsp2 demo3 = Demobsp3 demo4 = Demobsp4
1b. Log into the system 2/5 – Forgot your Login Name or Password?
1c. Log into the system 3/5 – Forgot your Login Name? 1b. Log into the system 2/5 – Forgot your Login Name or Password? Forgot your Login Name? Type in your email address Click OK EmptorisSupport@us.ibm.com will send you your login name.
1d. Log into the system 4/5 – Forgot your Password? Type in your Login Name Click OK EmptorisSupport@us.ibm.com will send you a new Password.
1e. Log into the system 5/5 – Terms & Conditions SCREEN SHOT SCRIPT Click Or However if you cannot proceed past Terms & Conditions after clicking on “I Agree” button, Please email to emptorissupport@us.ibm.com Click
2a. View Tender Documents - 1 / 5 - Select Auction SCREEN SHOT SCRIPT Default Status Default Status = Open/Pending/ Paused To view Tender with other Status Click the Drop down Menu Click RFx Name To view Tender with other status Click the drop down menu Click RFx Name
2b. View Tender Documents – 2/5 – Open Attachments SCRIPT IMPORTANT The Tenderer’s attention is drawn to the following prior to commencing the download and opening of the attachments to this tender: The attachments to this tender are in various file formats. Tenderers are NOT PERMITTED to make any alterations, additions to or deletions from the tender documents, whether in hardcopy or in electronic file format ,unless expressly instructed to do so by the COMPANY. Separate provisions are made within the tender documents should the tenderer wish to bring to the attention of the COMPANY any concerns with the format, content or wording of the tender documents. Tenders submitted to the COMPANY that contain unauthorized alterations, additions or deletions from the original that are not expressly instructed by the COMPANY WILL BE disqualified from the tender process.
2b. View Tender Documents – 3/5 – Open Attachments SCREEN SHOT SCRIPT Click To view Tender document Click RFx Attachments
2c. View Tender Documents - 4/5 - Open/Download Document SCREEN SHOT SCRIPT Click Content of the file To Open/Download Tender Document Click Content of the file
2d. View Tender Documents – 5/5 - Open or Save Document SCREEN SHOT SCRIPT Click Or Click Open or Save
3a. Request For Clarification/Submit Acknowledgement – 1/8 – Via Messages SCREEN SHOT SCRIPT Click
3b. Request For Clarification/Submit Acknowledgement – 2/8 – Create Message SCREEN SHOT SCRIPT Click Click Create
3c. Request For Clarification/ Submit Acknowledgement – 3/8 – Create Message Text SCREEN SHOT SCRIPT Select All Hosts (Default) Key Subject & Message Text Click attachment (if any) Click Attachments
3d. Request For Clarification/Submit Acknowledgement – 4/8 – Create Message with Attachment SCREEN SHOT SCRIPT Click Click Add Attachment
3e. Request For Clarification/Submit Acknowledgement – 5/8 – Upload Message Attachment SCREEN SHOT SCRIPT Type in Name Click Type in Name Click Browse Click Save Click Close
3f. Request For Clarification/Submit Acknowledgement – 6/8 – Submitted Message Attachment for Review/Delete SCREEN SHOT SCRIPT Click Content Click Close 4. Click Close To delete uploaded Document Tick the box (Select) & Click To Resubmit document Click To view Uploaded document Click Content
3g. Request For Clarification/Submit Acknowledgement – 7/8 – Send Created Message to Auction Team Members SCRIPT SCREEN SHOT SCRIPT Click All Hosts Click Send 1. Click All Hosts 2. Click Send
3h. Request For Clarification/Submit Acknowledgement – 8/8 – Submitted Message Accepted SCREEN SHOT SCRIPT Click Close Sent Message displayed Click Close Reminder All enquires, tender acknowledgement, Business Principle & Secrecy Agreement submit via RFX Messages
4a. Accept or Decline E-Tender – 1 / 3 SCREEN SHOT SCRIPT Click Or Click Accept or Decline
4b. Accept or Decline E-Tender - 2/3 - Accept SCREEN SHOT SCRIPT Click OK Click OK
4c. Accept or Decline E-Tender - 3/3 - Decline SCREEN SHOT SCRIPT Click OK Click OK Tender automatically removed
5a. Submit E-Tender – 1/9 – Place/Revise Response SCREEN SHOT SCRIPT Click Click Place Response
5b. Submit E-Tender - 2/9 – Create/Edit Response SCREEN SHOT SCRIPT Type Yes Click 1. Type “yes’” 2. Click 2nd Paper Clip
5c. Submit E-Tender – 3/9 - Create Attachments SCREEN SHOT SCRIPT Click Click Add Attachment
5d. Submit E-Tender – 4/9 - Upload Attachments SCREEN SHOT SCRIPT Type in Name Click Type in Name Click Browse Click Save Click Close
5e. Submit E-Tender - 5/9 - Attachment Accepted for Review/Delete SCREEN SHOT SCRIPT Click Content Click 4. Click Close To delete uploaded Document Tick the box (Select) & Click To Resubmit document Click To view Uploaded document Click Content
5f. Submit E-Tender – 6/9 - Save Attachments SCREEN SHOT SCRIPT Click Click Save Click Close
5g. Submit E-Tender – 7/9 - Check Submission Responses SCREEN SHOT SCRIPT Check Status = R (Responded) If Status=DB (Draft Bid) means “Save” button in page 28 is not click Bid Status R = Responded DB= Draft Bid (Decline)
6. Log Out SCREEN SHOT SCRIPT Click To Logout Click
7. Status of E-Tenders SCREEN SHOT SCRIPT RFx Acceptance No acknowledgement = Blank Acknowledge receipt = Submitted tender If the RFx Acceptance is blank – you have not accepted our tender If the RFx Acceptance is tick – you have accepted our tender If the RFx Acceptance is R – we have received your tender
Do not send your messages here REMINDER Do not send your messages here You need to attach it in RFx messages 32