WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO 0.9m Half Degree Imager – First Light

WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO Strawman Operational Models for WIYN Fundamental Assumptions NOAO pulls out on 1-2 year timescale  No support of monsoon systems (WHIRC and Bench CCD) No transition costs are included All HR, personnel, procurement, and associated administrative activities are handled by one of the universities Mountain infrastructure is paid for outside of these models  Internet, water, sewage, electrical service, phones, snow removal, kitchen, etc. Support of mirror aluminizing is not considered.  Currently too many unknowns to reasonably project a future support model  Typically ~500 hours of labor from facilities/engineering support  Does not include equipment (crane, truck, vacuum chamber, etc.)  Need to consider insurance costs

WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO Strawman Operational Models for WIYN Fundamental Assumptions ½ FTE of facilities support is required  ~700 man-hrs per year, 5 year average (2008 – 2012)  Janitorial services  Electrician/Refrigeration, mechanical systems, plumber, craftsmen (carpenter, painter, flooring, drywall, etc.) Office space for staff, housing needs on the mountain, transportation costs to/from mountain need planning. Instrument repairs/maintenance would have to be done at by a partner or contracted out. Limited maintenance could be done by WIYN personnel. WIYN 3.5m Operations budget to cover items such as  Consumables (LN2, Dry Nitrogen) ~$14K  Telescope equipment repairs ~$12K  Materials, tools, and supplies ~$25K  Utilities ~$20K, Capital Equipment ~$70K  Other (contract services, travel, computers, software, etc.) ~$45K

WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO (1) Minimum Operational Model Support only two instrument, pODI and WHIRC/WTTM Part-time Director at one of the partners and/or a Science Advisory Committee 1 FTE Site Manager/Operations Manager (with engineering background desirable) 1 FTE electronics technician with mechanical skill set 1 FTE computer engineer 3.5 FTEs OAs (need 0.5 to account for vacations, etc.) Instrument scientific support – volunteers from partners No instrument support (no spectroscopy) Mountain crew trained for 24/7 support of pODI instrument No PPA Go back to block scheduling, partners fill in their own blocks

WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO (2) “Continue as we are” Operational Model Support all current instruments (including pODI as a system), but no future development Part-time Director (could be at one of the partners) and a Science Advisory Committee – (Director’s budget?) FTE Administrative Assistant 1 FTE Site Manager/Engineer 1 FTE Operations Manager (ops + telescope scheduling) 1 FTE electronics technician w/mechanical skill set 1 FTE computer engineer 3.5 FTEs OAs (need 0.5 to account for vacations, etc.) Instrument/Ops except pODI 0.2 FTE each WHIRC & spectroscopy instrument scientists 0.5 FTE instrument support 0.5 FTE Telescope Scientist

WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO (2) “Continue As We Are” Operational Model – pODI specific pODI/PPA Ops (assumes 60% nights pODI) 1 FTE ODI System Scientist 1 FTE Data Analyst (includes operating the pipeline) 0.5 FTE Software Engineer (may go down to 0.25 FTE after 2 years) 0.1 FTE PTI Manager 1 FTE PPA User Support Scientist 0.5 FTE Pipeline development & maintenance (down to 0.25 FTE after 2 years) 1 FTE portal developer (3 years) $200K cash per year

WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO (3) “Continue as we are + Finish ODI” Operational Model Support all current instruments (including pODI as a system), but no future development Part-time Director (could be at one of the partners) and a Science Advisory Committee FTE Administrative Assistant 1 FTE Site Manager/Engineer 1 FTE Operations Manager (ops + telescope scheduling) 1 FTE electronics technician w/mechanical skill set 1 FTE computer engineer 3.5 FTEs OAs (need 0.5 to account for vacations, etc.) Instrument/Ops except pODI 0.2 FTE each WHIRC & spectroscopy instrument scientists 0.5 FTE instrument support 0.5 FTE Telescope Scientist

WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO (3) “Continue as we are + Finish ODI” Operational Model – ODI ops ODI/PPA Ops (assumes 60% nights pODI) 1 FTE ODI System Scientist 1 FTE Data Analyst 0.5 FTE Software Engineer (may go down to 0.25 FTE after 2 years) 0.1 FTE PTI Manager 1 FTE PPA User Support Scientist 1 FTE Pipeline development & maintenance (down to 0.25 FTE after 2 years) 1 FTE portal developer (3 years) 1 FTE pipeline operator $200K Note: Does not include any ODI development personnel/costs

WIYN Planning Meeting, February 28, 2013 Wisconsin, Indiana Yale, NOAO Summary of Model FTEs Minimum Model – 6.5 FTEs, not including Director (all core Ops) “Continue as we are” – 14.3 – 14.8 FTEs  8 – 8.5 core Ops support (not including Director or SAC)  1.2 FTEs non-pODI instrument support  5.1 FTEs pODI/PPA system support “Continue as we are and operate full ODI/PPA system” – 15.9 – 16.4 FTEs  8 – 8.5 core Ops support (not including Director or SAC)  1.2 FTEs non-ODI instrument support  6.7 FTEs ODI/PPA system support