Office Safety Health & Safety in the Office Environment V3.1 Feb 15, 2011

2 Corporate Occupational Health & Safety September 2012 Pacific Safety Improvement Team Corporate Safety Director –Bureau M. Castro Manager HSE – Group Ron Henderson Europe Divisional Safety Director Americas Divisional Safety Director China Divisional Safety Director Pacific Divisional Safety Director China Safety Improvement Team Americas Safety Improvement Team Europe Safety Improvement Team Corporate Vice President, Occupational Health & Safety J. McDonald See Next Slide

3 ABS Group of Companies, Inc. (ABS Group) Health, Safety and Environment (HSE) Organizational Structure ABS Group Americas Regional HSE Coordinator ABS Group Europe Regional HSE Coordinator Country Level, HSE Coordinator ABS Group CEO Houston, Texas, USA ABS Group Asia Pacific Regional HSE Coordinator ABS Group Middle East Regional HSE Coordinator ABS Group HSE Manager Houston, Texas, USA Country Level, HSE Coordinator

4 Hazards We Encounter in Offices Ergonomic issues Fire and evacuation Electrical cords and equipment Heat-generating sources Hand/powered tools and equipment Office machines (copiers, paper cutters, shredders, jammed machines) Office chemicals Slips, trips, falls Housekeeping Furniture and layout Motor vehicle accidents

5 Slips, Trips & Falls The #1 cause of office employee injuries Level surfaces Elevated surfaces – standing on chairs, falling out of chairs, falling down stairs Manufacturing areas Parking lots Awareness Keep aisles clear Use the handrail on stairs Report deficient conditions to facilities maintenance Hold onto chair seats/arms when attempting to sit Approved step stools and ladders only Wipe up spills Walk, don’t run No horseplay!

6 Office Safety Store handbags, briefcases and other personal effects out of view Lock offices and file rooms at end of day Be aware of allowing people in your building/office that are not authorized or have an access badge

7 Office Layout Emergency exits and passageways established and maintained Furniture and equipment arranged, so far as possible, to: Avoid chairs and equipment jutting into walkways Avoid drawers from opening into walkways or doorways

8 Lighting Areas that are not lit adequately, or are lit too much, can cause headache, strain and fatigue Use adjustable task lighting for tasks that require greater illumination Take visual “breaks” every 30 minutes Get regular eye exams…let your eye doctor know if you are working at a computer

9 Housekeeping Poor Housekeeping Storage or placement of objects in aisles, below knee level, or on other office-type floor surfaces Overflowing, heavy wastebaskets Dust accumulations Good Housekeeping Maintaining condition of office equipment and work area Orderly arrangement in all areas, especially storage Storage must be 18” or more below sprinkler heads

10 Furniture Safety Chairs should remain squarely on the floor Casters on all chairs should be secured and all parts of the chair should be sturdy and should not present a hazard to the user Close drawers when not in use Open drawers slowly and carefully Avoid overloading filing cabinets and distribute the weight of materials stored in cabinet to avoid tipping Furniture should be selected and maintained without sharp edges, points, or burrs

11 Slumped posture Elbows out Reach out of easy reach zone Work outside the comfort zone Shoulder(s) too high or low Twisting of neck or back Wrists outside of neutral position Squinted eyes Ergonomic gizmos Ergonomics Hit List

12 Good Posture is Essential Seated posture puts lots of strain on your body Exaggerated curves are bad Stretch frequently Maintain or build strength

13 Easy Reach Items to think about moving into the easy reach zone Keyboard Mouse Telephone Calculator

14 Chairs Some adjustments to check out Seat height, depth, angle and tilt Back height, adjustability, angle and tilt Lumbar support Arm rest height Swivel

15 Your Health & Safety Requires Breaks Aerobic exercise Short brisk walk Use of fitness center Mini-breaks Short breaks to relax, restore or re-nourish Gentle stretching

16 Material Handling No lifting over 35 pounds on an occasional basis Obtain assistance Avoid lifting objects that are too heavy for you Plan the lift Stand with your feet apart, alongside the object to be lifted Bend at the knees, not the waist Get a good grip on the object Keep the object close Center the weight over your feet Avoid twisting

17 Office Equipment Safeguarding Copiers (sorting trays, moving parts) Paper cutter guarding to avoid contact with the cutting blade by the opposing hand (hand holding the paper) When cutters are not in use, cutter should be down and the blade secured Storage of letter openers and sharp tools (i.e. knives, scissors, etc.) should be appropriate to avoid tools rolling and falling off of desk surfaces

18 Struck By or Between Doors Office machines and equipment dropped on feet Falling objects (from cabinets and storage locations) Copy machines “Addressing” machines and fans Paper cutters

19 Lock-out/Tag-out Office equipment has the potential to cause harm and is included in the Lock-out /Tag-out program In order to clear a jam of electrically-powered office equipment, power must be turned “off” and disconnected from the power supply Copiers that become jammed should be cleared in accordance with manufacturer’s instructions Know the procedures for safely clearing jams Remain cognizant of areas which may be hot Remember that power is still connected

20 Electrical Safety Shut-off electrical equipment not in use Electrical cords should be visually inspected on a periodic basis to identify frayed and worn cords Maintain electrical cords in areas out of walkways and passageways Avoid extension cords in office areas Surge protectors may not be overloaded and may not be used as an “extension cord” for other office equipment Combustible material, such as paper, may not be stored on or in close proximity to electrical outlets and connections

21 Heat Generating Equipment Examples Coffee pot Toaster oven Microwave Mug warmer Space heaters Cooling fans Soldering iron Heat gun Make sure: There is 18” or more of clearance from other combustibles They are plugged into the outlet directly Space heaters have tip-over protection It is shut-it off after use or when not in use

22 Chemical Safety What chemicals do we use in the office? Read the label and hazard warnings Read the Material Safety Datasheet (MSDS) on file Handle and store the material properly, in accordance with the MSDS

23 Report Injuries & Near Misses Learn from near misses to prevent serious injuries Report injuries to your supervisor Primary goal Prevent reoccurrence

24 Emergencies Report emergencies and get assistance Know what the alarm sounds like Know what your primary and secondary exits are Know where to meet Know who your safety warden is

Thank You