Tri-borough online accident/incident reporting system As of the 1 st July 2013 Managers / Head Teachers guide to reviewing accident/incidents

THE TRI-BOROUGH PROGRAMME Accident / incident reporting To simplify accident & incident reporting the three boroughs (RBKC/LBHF/WCC) previous online reporting systems have been merged In doing so the forms have been reduced and made easier to use There are now only two forms; –One school specific form for capturing all school related accidents & incidents (School Incidents) –One for all non-schools accidents & incidents, including near misses, violent incidents etc. (Council Incidents)

THE TRI-BOROUGH PROGRAMME What you must report, how and when What: Accidents, with or without injury Physical or verbal assaults, threats of violence or intimidating behaviour Road accidents occurring at work/in work time or involving council vehicles Near misses: any incident that could have caused injury or damage to property Dangerous occurrences: e.g. failure of a boiler, release of dangerous chemical How: Either you or your manager / head teacher should fill out the appropriate form via the link; –Schools - See following slides for instructions If unsure contact the Corporate Safety Team – / 4681 or or When: You need to report any incident as soon as is practicable to comply with the law

THE TRI-BOROUGH PROGRAMME What happens after the form is submitted The relevant manager / head teacher will receive an notification Corporate Safety will receive an notification Corporate Safety may investigate (based on set criteria) If reportable under law Corporate Safety will inform the Health and Safety Executive: –deaths; –major injuries; –over-7-day injuries – where an employee or self-employed person is away from work or unable to perform their normal work duties for more than 7 consecutive days; –injuries to members of the public or people not at work (including children at school) where they are taken from the scene of an accident to hospital; –some work-related diseases; –dangerous occurrences – where something happens that does not result in an injury, but could have done; –Gas Safe registered gas fitters must also report dangerous gas fittings they find, and gas conveyors/suppliers must report some flammable gas incidents.

THE TRI-BOROUGH PROGRAMME Manager / Head Teacher role Click on this link to access the incident form via logging in You should receive an automated like the one pictured below If you do not have a password please contact or

THE TRI-BOROUGH PROGRAMME Logging on to the system Enter your full address and password then click ‘Log in’

THE TRI-BOROUGH PROGRAMME Updating / reviewing the incident record Unlike the previous system once you log in it will take you direct to the incident record Click on ‘Edit Incident’

THE TRI-BOROUGH PROGRAMME Head Teacher’s Review The manager / head teacher should now review the whole report and within the review section enter any actions you have taken to prevent recurrence etc. and ensure you have selected that you have reviewed the incident Ensure you have selected ‘yes’ to show you have reviewed the report After reviewing the other information on the form complete the ‘Head Teacher’s Review’ section and click ‘Save Changes’

THE TRI-BOROUGH PROGRAMME Logging on via general rather than incident specific link - Enter your full address and password then click ‘Log in’ This will allow you access to all of the records for the school, download PDF versions of the forms etc.

THE TRI-BOROUGH PROGRAMME Contact details for further help 6 th Floor, Town Hall Extension, King Street, Hammersmith, London, W6 9JU / 4681 or Staff_Zone/141758_School_health_safety_and_business_continuity.asphttp:// Staff_Zone/141758_School_health_safety_and_business_continuity.asp

London Borough of Hammersmith and Fulham | The Royal Borough of Kensington and Chelsea | Westminster City Council