Payment Process within Kingston CCG Produced by Jenny Cheung1

Locally Commissioned Services Produced by Jenny Cheung2 Data Submission Practices submit quarterly activity data to Kingston CCG via Practice Focus This is individually linked into a spreadsheet which contains all the enhanced services\payment rates Deadline for submission via Practice Focus is given to practices by Kevin Wright and is usually the Friday before the PCSS deadline to allow for the data to be analysed Data Collection The data is collated and processed over the weekend, and an is sent to each practice manager showing payment rates for each enhanced service. The practice manager has 1-2 days to examine the rates and come back to us if there are any errors or queries This is a very tight timescale due to the deadlines set by the Primary Care Support Service (PCSS) Each Practice’s submission is amalgamated to produce a payment schedule which is reconciled to the individual returns Data Processing & Payment The reconciled payment schedule is then sent to Primary Care Support Service (PCSS) who process the payment on behalf of Kingston CCG Deadline for submission to Primary Care Support Service (PCSS) is usually around the 2 nd of each month for PMS and 13 th of each month for GMS Payment should be received by the practices on the first SBS payment run after 13 th of the month for PMS and 26 th of the month for GMS

Locally Commissioned Services Late submissions from practices via Practice Focus are processed when received and will be sent to PCSS for payment. Payment will be made by PCSS in the following month on the next payment date. Any errors identified after the payment schedule has been submitted to PCSS will be corrected in the following quarter’s payment. Produced by Jenny Cheung3

Locally Commissioned Services Included in the locally commissioned services payments are payments that relate to public health such as sexual health, Alcohol, Substance Misuse & Weight Management These payments come out of the Kingston CCG accounts but are then recharged on a quarterly basis to Royal Borough of Kingston (Public Health) Produced by Jenny Cheung4

Primary Care Support Service (PCSS) Deadlines Produced by Jenny Cheung5

Kingston CCG Payment Codes Produced by Jenny Cheung6

Personally Administered Drugs (PADs) These are paid monthly by Kingston CCG via the PCSS The figures are forwarded by the practices to the pricing division of the Business Service Authority (BSA) in Newcastle who authorise the payments. Produced by Jenny Cheung7

Adhoc Payments Produced by Jenny Cheung8 Kingston CCG also make adhoc payments – these include the following: Medicines Management Incentive Scheme (MMIS) This incentive scheme ran for financial year April 12 to March 13 All 12/13 MMIS awards advance payments have been paid by NHS England (legacy team) Scheme ends on 31 st March 2015 Reconciliation to be done on 1 st April 2015 and all unspent monies to be returned to the CCG MMIS 12/13 This incentive scheme ran for financial year April 13 to March 14 Practices have been notified of the awards and invoices will be paid against the 13/14 year end accrual Invoices to claim payment for awards in advance need to be submitted to Kingston CCG this financial year (before 31st March 2015) Awards have to be used within 2 years of the end of the financial year that the scheme has run, this ends on 31 st March 2016 Reconciliation to be done on 1 st April 2016 and all unspent monies to be return to the CCG MMIS 13/14 This incentive scheme is in progress for financial year April 14 to March 15 Practices will be notified of achievements by October 2015 Invoices will be submitted to Kingston CCG in financial year 15/16 based on whether practices have achieved the indicators The deadline for spending awards to be submitted is by 29 th July 2016 MMIS 14/15

Adhoc Payments Produced by Jenny Cheung9 Kingston CCG also make adhoc payments – these include the following: Payment is made via PCSS on an adhoc basis Practices submit a report on the progress of their plans on a quarterly basis plus final achievement payment (based on reduced non-elective admissions) £5 per head (2014/15 only) Payment is made via PCSS on an adhoc basis The scheme is around same day access to GP consultation This is partly funded on the progress/delivery of plan and then a final achievement report Systems Resilience (Winter Pressures) Payment is made on a monthly basis and is paid directly by Kingston CCG via the manual payments method A log of attendance is recorded and a payment schedule is produced which is sent to the financial accounts team for processing Council of Members Meetings

Adhoc Payments Produced by Jenny Cheung10 Kingston CCG also make adhoc payments – these include the following: Payment is made directly by Kingston CCG An invoice is raised to Kingston CCG and is checked and approved by the medicine management team Medicine Management Committee Meetings Payment is made directly by Kingston CCG An invoice is raised to Kingston CCG and is checked by the business support team and approved by the interim Chief Officer Kingston CCG Governing Body Duties

ANY QUESTIONS? Please feel free to ask any questions, if unable to respond now, we will feedback direct to you at a later date…. Please contact : Jenny Cheung – Senior Management Accountant Produced by Jenny Cheung11