Texas Integrated Justice Information Systems April 24, 2013

Urban Counties 2 Represents Large County Issues Programs – Public Policy – Intergovernmental Relations – Public Power Pool – TechShare, Technology Collaboration Projects Thirty Years Service to Texas Counties

Better Systems at Lower Cost Collaborative Governance Counties Control Their Destiny Counties Own and Control Intellectual Property Counties Share Cost Counties Implement Consistent Business Practices 3 Principles

4 Value Since 2005, Counties Saved $64M

Bell Bexar Brazoria Cameron Collin Comal Dallas Denton 5 Participation Kaufman Midland Nueces Rockwall San Patricio Tarrant Travis Williamson El Paso Fort Bend Galveston Grayson Gregg Guadalupe Harris Hidalgo

Common Integrated Justice System Contract for COTS from Tyler Technologies Juvenile Case Management System Web-Based System, Owned and Operated by Counties/State Adult Case Management System Under Construction 6 Programs

 Members on Odyssey : Brazoria Cameron Collin Comal Dallas (Civil & Family) Denton El Paso Ector Fort Bend Galveston (Probate, Civil) Grayson 7 CIJS Status Summary Gregg Guadalupe Hays Hidalgo Kaufman Nueces San Patricio Tarrant (Probate, JP, CCL) Travis (JP) Williamson Wise

8 CIJS Contract Status Level of Participation Success 22 of 37 (59.5%) Counties on the same Court System 60+ Enterprise Modifications at Savings of more than $1.1M Participating Counties saved $32M Now Offering Software as a Service

New Juvenile Justice System for Texas One System for All Counties Owned, Operated, Maintained and Supported by the Counties Collaboration with Texas Juvenile Justice Department 9 JCMS Goals

Bexar, Dallas and Tarrant Counties Launched Project in January 2007 Completed Specifications and General Design Fall 2007 TJJD (TJPC) Joined Project May 2008 TechShare.Juvenile Now Available 10 JCMSBackground

Eight Counties Completed Planning Project Four Counties Participating in Development Phase Two Projects: Criminal Courts Prosecutor 11 ACMSBackground

“Owned by Counties for Counties” Integration/Data Sharing Accelerated Development and Delivery – Criminal Courts Prosecutor based on Tarrant County’s Successful System 12 ACMSMotivation

Understand Justice Business Models Cameron, Dallas, Tarrant, Travis Understand Technical Environments Prosecutor – Build on Tarrant County System – Connect to County Environments – Connect to Local Law Enforcement – Facilitate Electronic Criminal Case Filing – Collaborate with Defense Bar and other External Stakeholders 13 ACMS Approach - Prosecutor

Combined Project Scope Complaint Arrest Evidence Indigent Defense Magistrate Bond Complaint/ Information Investigation Indictment Grand Jury Preparation Reject/ Dismiss/No Bill Plea prep/ Negotiation Case File Initiation Court Assignment Calendar/ Docket Warrant / Subpoena Issuance Motion and Order Exhibit Record Judgment/ Sentence Process Appeals Collections/ Restitution Revocation Non Disclosure / Expunction DPS Reporting Incarceration OCA Reporting DPS Reporting Grand Jury Selection/ Management Jury Selection/ Management Incarceration Probation JP Warrant / Subpoena Service Offense Prosecution Case MgmtDisposition Evidence/ Exhibit Tracking Statutory Compliance / Reporting Case Communications Document Creation & Mgmt Electronic Filing Support Processes Party File Creation/ Maintenance Hot Checks FinancialsAuditing Victim Assistance Pre Trial Services Out of Scope Courts Prosecution Diversion Programs Filing

Prosecutor Project scope Modules/Features - In ScopeModules/Features - Out of Scope Person / ParticipantAttorney Appointment (Indigent Defense) IncidentHot Checks LEA Electronic FilingVictim Services Case Management Grand JuryProtective Orders Case ManagementAsset Forfeiture Plea ManagementBond Forfeiture Defense Portal / DiscoveryJuvenile Case Management AdministrationDocketing (Court) Expunction and Non-Disclosure Document Requests and Tasks DPS Reporting System Integration (per County) Architecture Enhancements Magistration 15

Methodology / Approach 16

17 month development project duration Prosecutor Base System Netrify Development Platform CCCMS base functionality Midland extension functionality Install and configure baseline system at Urban Counties “out of the box” Built for Tarrant with extensions for Midland Basic training on how to configure, use and develop the software for the Urban Counties Team Install and configure baseline system at Urban Counties “out of the box” Built for Tarrant with extensions for Midland Basic training on how to configure, use and develop the software for the Urban Counties Team Finalize Functional Requirements Build and test sprints Accept sprints and deploy Release 1 Rapid fit gap No / Minimal integrations Covers intake through indictment Plan for a Dallas early adoption County core teams will participate to ensure suitability Release 1 Rapid fit gap No / Minimal integrations Covers intake through indictment Plan for a Dallas early adoption County core teams will participate to ensure suitability Release 2 Build of web client Build of discovery portal Minimal integrations Covers incident filing through indictment plus Discovery Plan for a Cameron early adoption County core teams will participate Release 2 Build of web client Build of discovery portal Minimal integrations Covers incident filing through indictment plus Discovery Plan for a Cameron early adoption County core teams will participate Early go-live releases Full release Release of v1 full functionality All standard integration points All conversion tools Updates to platform County core teams will participate Full release Release of v1 full functionality All standard integration points All conversion tools Updates to platform County core teams will participate Deliverable: Baseline System Operational in Development Center Deliverable: Baseline System Operational in Development Center Deliverable: Software transfer agreement Deliverable: Software transfer agreement Deliverable: County fit gap analysis Technical Architecture Plan Deliverable: County fit gap analysis Technical Architecture Plan Deliverable: Dallas go-live plan County fit gap analysis Deliverable: Dallas go-live plan County fit gap analysis Deliverables: Software Requirement Specification Development Plan Deliverables: Software Requirement Specification Development Plan Deliverables: Software Requirement Specification Development Plan Iterative build test, and release of feature packs County core teams and SMEs will participate “Spot” releases County responsibilities: County resource costs and backfill County servers, computers, laptops Separate implementation projects for each County 17

Understand Justice Business Models Dallas, Tarrant, Travis Understand Technical Environments Criminal Courts – Non-Traditional RFP for Criminal Court Platform – Partner to Accelerate Development/Delivery – Develop County Technical Expertise through Collaboration 18 ACMS Approach - Court

Criminal Court Project goals “Control our own destiny” – Owned and operated by Counties for Counties – Negotiated a contract that allows Texas wide use of the software at any Trial Level Court Complete development of criminal court – Use existing requirements from RFP process – Validate Fits and Gaps, – Close Gaps as part of this project – Assess and consider addressing any major platform gaps identified for Civil, Family and Probate Courts 19

Project Scope Build Model Courts System for Texas – Leverage AMCAD AiCMS – Build “GAPS” Build Conversion Tools – Translation Tool – Mapping Tool Build Integration Messages – 30+ Identified 20

Schedule Overview 21 Train Developers Conversion Toolkit Definition Integration Definition Planning and setup Config Team Train Initial Configuration Train Fit/ Gap Team Fit/Gap Software Requirement Specifications Joint App Design Development and Test Cycles Feb/Mar 2013Apr 2013May 2013June/July 2013August 2013Sept 2013Oct 2013 – Dec 2014 *1 * 1 Train Developers task is after the completion of AMCAD deliverables. This relates to the training of Urban Counties and County personnel in preparation for go-live activities and ongoing collaborative development. 21

Methodology 22

Business Process Review: 23

 TechShare Justice: Juvenile  TechShare Justice: Court  TechShare Justice: Prosecutor 24 Ownership

25 Opportunity “The Techshare program as a whole has opened many doors for technology collaborations that will benefit counties across the state for decades to come. As budgets continue to shrink and dollars become increasingly scarce, TechShare will be a great option for those who need state-of-the-art IT systems at a lower cost that will also provide for significantly reduced costs for ongoing maintenance and operations.” – Mike Cantrell

Contact: Charles Gray, (512) ,