NCAA Compliance Rules-Education September 15, 2009 Merryman Auditorium

September Rules-Education Recruiting Materials Recruiting Materials Volunteer Coaches Volunteer Coaches Student-Athlete Fee-for-Lesson Guidelines Student-Athlete Fee-for-Lesson Guidelines

Recruiting Materials Bylaw 13.4 All sports (except Men’s Basketball) may not provide recruiting materials to a prospect (and/or his or her parents or legal guardians) until September 1 at the beginning of the prospect’s junior year in high school All sports (except Men’s Basketball) may not provide recruiting materials to a prospect (and/or his or her parents or legal guardians) until September 1 at the beginning of the prospect’s junior year in high school Men’s Basketball may not provide recruiting materials to a prospect (and/or his or her parents or legal guardians) until June 15 at the conclusion of a prospect’s sophomore year in high school Men’s Basketball may not provide recruiting materials to a prospect (and/or his or her parents or legal guardians) until June 15 at the conclusion of a prospect’s sophomore year in high school

Recruiting Materials Printed Recruiting Materials Coaches may provide “printed recruiting materials” to a prospect, their parents or legal guardians, their coaches or any other individual responsible for teaching or directing an activity in which a specific prospect is involved Coaches may provide “printed recruiting materials” to a prospect, their parents or legal guardians, their coaches or any other individual responsible for teaching or directing an activity in which a specific prospect is involved IF IT IS NOT ON THE APPROVED LIST, YOU MAY NOT SEND IT!!!

PERMISSIBLE Printed Recruiting Materials Listed in Bylaw General Correspondence General Correspondence Business Cards Business Cards Camp Brochures Camp Brochures Questionnaires Questionnaires Nonathletics Institutional Publications Nonathletics Institutional Publications NCAA Educational Materials NCAA Educational Materials Athletics Publications Athletics Publications Game Programs Game Programs Pre-Enrollment Information Pre-Enrollment Information Institutional Note Cards Institutional Note Cards Institutional Post Cards Institutional Post Cards Electronic Transmissions Electronic Transmissions Video/Audio Materials Video/Audio Materials

Printed Recruiting Materials General Correspondence Letters Letters Blank Postcards issued by the US Postal Service Blank Postcards issued by the US Postal Service GENREAL CORRESPONDENCE CAN ONLY BE PROVIDED TO RECRUITS AFTER SEPTEMBER 1ST AT THE BEGINNING OF THE RECRUIT’S JUNIOR YEAR (JUNE 15TH AFTER SOPHOMORE YEAR FOR MBB)

Printed Recruiting Materials General Correspondence – Letters To be considered general correspondence, it must possess these three things: 1. Greeting 2. Body 3. Signature As long as it has these three items in this order, it is considered general correspondence per NCAA legislation.

General Correspondence - Attachments May only include materials on plain white paper with black ink NOT created for recruiting purposes May only include materials on plain white paper with black ink NOT created for recruiting purposes If it is not a letter (including greeting, body, and signature) and it does not fit into any other category then it MUST be an attachment If it is not a letter (including greeting, body, and signature) and it does not fit into any other category then it MUST be an attachment

General Correspondence – Attachments Permissible?

Printed Recruiting Materials – Business Cards BUSINESS CARDS CAN BE PROVIDED TO RECRUITS AT ANY TIME

Printed Recruiting Materials – Camp Brochures Maximum 17 x 22 inches in size Maximum 17 x 22 inches in size May be printed on both sides May be printed on both sides Make sure there is language that camp is open to any and all entrants (limited only by number, age, grade level and/or gender) BROCHURES CAN BE PROVIDED TO RECRUITS AT ANY TIME

Printed Recruiting Materials – Questionnaires Questionnaires should be informational in nature and not include recruiting language Questionnaires should be informational in nature and not include recruiting language Cover letters can be attached to questionnaires to help explain the questionnaire and what to do with, but should not cross the line into recruiting correspondence Cover letters can be attached to questionnaires to help explain the questionnaire and what to do with, but should not cross the line into recruiting correspondence QUESTIONNAIRES CAN BE PROVIDED TO RECRUITS AT ANY TIME

Printed Recruiting Materials – Nonathletics Institutional Publications NONATHLETICS INSTITUTIONAL PUBLICATIONS CAN BE PROVIDED TO RECRUITS AT ANY TIME

Printed Recruiting Materials – NCAA Educational Material NCAA EDUCATIONAL MATERIALS CAN BE PROVIDED TO RECRUITS AT ANY TIME

Printed Recruiting Materials – Athletics Publications Media Guides OR Recruiting Brochure (not both) Media Guides OR Recruiting Brochure (not both) Max: 8 ½ x 11 inches in size & 208 pages in length Max: 8 ½ x 11 inches in size & 208 pages in length Content pages only permitted to have one color print Content pages only permitted to have one color print Additional items may be made, but they may not be provided to prospects Additional items may be made, but they may not be provided to prospects MEDIA GUIDES CAN ONLY BE PROVIDED TO RECRUITS AFTER SEPTEMBER 1ST AT THE BEGINNING OF THE RECRUIT’S JUNIOR YEAR (JUNE 15TH AFTER SOPHOMORE YEAR FOR MBB)

Electronic Media Guides

Printed Recruiting Materials – Game Programs Game Programs (which may not include posters) may be provided to recruits only during official and unofficial visits. They may NOT be mailed or given to a prospect at a permissible off-campus contact!

Printed Recruiting Materials – Pre-Enrollment Information The following items may be provided to prospects who have signed an NLI, accepted a financial aid agreement, or officially accepted offer of admission: Orientation Materials Orientation Materials Conditioning Information Conditioning Information Academic Information Academic Information Practice Activity Information Practice Activity Information These items may also be provided in video format

Printed Recruiting Materials – Institutional Note Cards Max: 8 ½ x 11 inches when opened in full Max: 8 ½ x 11 inches when opened in full May ONLY contain VT Logo OR Athletics Logo on the outside May ONLY contain VT Logo OR Athletics Logo on the outside No preprinted information on the inside (when opened in full) No preprinted information on the inside (when opened in full) Only handwritten information on the inside (when opened in full) Only handwritten information on the inside (when opened in full)

Printed Recruiting Materials – Institutional Postcards Max: 4 ¼ x 6 inches Max: 4 ¼ x 6 inches May ONLY contain VT Logo OR Athletics Logo on one side May ONLY contain VT Logo OR Athletics Logo on one side Only handwritten information on the other side Only handwritten information on the other side

Printed Recruiting Materials – Express Mail Service Permissible recruiting materials may ONLY be sent via first class mail or lesser rate of service!! YOU MAY NOT USE EXPRESS MAIL (Overnight, FedEx, UPS, DHL, etc.) FOR RECRUITING MATERIALS!

Printed Recruiting Materials – Express Mail Service Other than the National Letter of Intent or other written admissions and/or financial aid commitment to attend the institution & necessary pre-enrollment information per (i) Other than the National Letter of Intent or other written admissions and/or financial aid commitment to attend the institution & necessary pre-enrollment information per (i)

Electronic Transmissions Fax Fax If it is not fax and/or , then it is IMPERMISSIBLE!!! (for example; instant message, sms text, “wall-to-wall”, message boards, chat etc)

Color Attachments may be included w/ provided: Color Attachments may be included w/ provided: The attachment only includes information that is not created for recruiting purposes The attachment only includes information that is not created for recruiting purposes The attachment does not include animation, audio or video clips and there is no fee associated with with the attachment The attachment does not include animation, audio or video clips and there is no fee associated with with the attachment

Electronic Transmissions Unrestricted use of electronic transmissions may be used after a prospect: Unrestricted use of electronic transmissions may be used after a prospect: Signs an NLI Signs an NLI If ineligible to sign an NLI (transfer, mid-year enrollee), signs an offer of financial aid and/or admissions If ineligible to sign an NLI (transfer, mid-year enrollee), signs an offer of financial aid and/or admissions After May 1, after the payment of a room deposit After May 1, after the payment of a room deposit

Other Recruiting Materials General information on and/or hokiesports.com, not created for recruiting purposes, may be sent to recruits via an attachment and/or hyperlink

Video/Audio Materials – Highlight Video A highlight video consists of: 1. “Game clips” that contain material specific to a particular event or sports season 2. Narration must be specific to the particular event or sports season 3. Clips of actual contests and events that occur on the day of a contest and are directly related to the contest (these may not include clips of activities that only indirectly relate to those contests)

Video/Audio Materials – Computer Recruiting Presentations Power point presentation Power point presentation May be posted on hokiesports.com May be posted on hokiesports.com The only permissible video/audio components are highlight videos and media available to all students The only permissible video/audio components are highlight videos and media available to all students These presentations may NOT include a recruit’s name, picture, or likeness and may not be created by an entity outside of the institution

Recruiting Materials QUESTIONS,COMMENTS,CONTRIBUTIONS?

RULES OVERVIEW: Volunteer Coaches and Student-Athlete Fee-For-Lesson September 2009

Volunteer Coach ► May not engage in off-campus recruiting activities (e.g. contacts, evaluations). ► May transport a prospective student-athlete from the bus station, train station or airport on the occasion of his/her Official Visit. ► May participate in Official Visit meals on or off campus. ► May transport a prospective student-athlete from the bus station, train station or airport on the occasion of his/her initial arrival at Virginia Tech to attend classes.

Volunteer Coach May receive the following benefits: ► Transportation, meals and lodging in conjunction with away-from-home competition. ► Pre- and post-game meals. ► Meals associated with an Official Visit. ► Occasional meals. ► Two complimentary admissions to home contests in his/her sport. ► Items incidental to coaching duties (e.g. shoes, shirts, jackets, shorts).

Volunteer Coach ► Limit of one designated volunteer coach per sport at any given time.

Fee-For-Lesson Guidelines A student-athlete may receive compensation for teaching or coaching sport skills or techniques in his/her sport on a fee-for-lesson basis, provided all of the following conditions are met: ► Virginia Tech facilities are not used; ► The student-athlete does not use his/her name, picture or appearance to promote or advertise the availability of fee-for-lesson sessions; ► Compensation is paid by the lesson recipient or the recipient’s family, and not another individual or entity; and ► Documentation is kept on file related to the recipient(s) of the lesson(s) and the fee(s) paid.