OFFICE OF HUMAN RESOURCES HR FORUM December 3, 2014

Office of Human Resources Welcome to the first HR Forum! About HR ONE UTD PRR Update The new Hiring Proposal General Updates – Employee Relations/Organizational Development – Benefits – Employment Services

WELCOME! Our FIRST

HR Forum will be held on the first Wednesday of the month 10am – 11:30am. Location TBD. Office of Human Resources February 4, 2015 March 4, 2015 April 1, 2015 May 6, 2015 June 3, 2015 July 1, 2015 August 5, 2015

Associate Vice President Colleen Dutton Director of Employee Relations/Organizational Development Marco Mendoza Employee Relations Managers Jennifer Koerber-Miller Ellen Ammons Training Manager Terry Cartwright Training Specialist David Gleason (PT) PeopleSoft Academy Coordinator Stefanie Pan Director of Benefits Marita Hawkins Benefits Specialists Richard Jordan Nora Pena Debra York Leave Administrator VACANT Benefits Reporting Coordinator Thi Nguyen HR Systems Manager Tina Sharpling Director of Employment Services Ilyce Murray Compensation Analyst Betty Burns HR Assistant / Front Desk Melanie McCollum Records Tech Robbie Rocheleau Employment Specialists Evelie Giddings Nancy Joseph HR/Immigration Specialist Kelly Anderson Admin Asst. / Depart. Coordinator Susan Lerry Office of Human Resources O rganizational Chart as of January 2015

ONE UTD Introducing… ONE UTD – One Network of Employees, United Through Diversity – is an effort to promote unity, collaboration, respect and partnership within the employee community. The goal of the ONE UTD initiative is to help bring awareness of the need to: 1)work together as a team to benefit UTD as a whole; 2)promote understanding and respect for diversity and inclusion of not just age, race, gender, etc., but diversity of thought, ideas, and initiatives; and 3)show our commitment and concern for diversity to external job seekers.

PRR Update More action request options: Space to add additional information/comments: Additional information regarding the status of the position:

The New Hiring Proposal Interim solution Should be used for all staff job offers (classified and A&P) Replaces Job Offer Request form and Justification for Starting Salary form Initiates request for CBC Provides links to frequently requested documents Provides a link to salary guidelines

EMPLOYEE RELATIONS/ ORGANIZATIONAL DEVELOPMENT Division Update

Performance Review and Deadlines – Calendar Year 2014 Reviews due April 7, – Fiscal Year 2014 Reviews (for employees hired between January 1, 2015 to April 15, 2015) due June 30, Veteran/Disability Voluntary Self-Identification Surveys – Now available in Galaxy (Staff Tools > Voluntary Self-Identification). Division Update

Training Wednesday, Dec 3 (2 p.m. - 4 p.m.) Catch Comet Pride - (Session 3 Only) - Practice Makes Perfect Part 2 Tuesday, Dec 9 (10 a.m. - 12:30 p.m.) Catch Comet Pride - (Session 4 Only) Making it Work, Making it Personal Wednesday, Dec 10 (10 a.m p.m.) The Annual Performance Review for Supervisors: Helping Employees Succeed Thursday, Dec 11 (10 a.m p.m.) Managers and Supervisors Certificate Series: Module 6 - Motivating Employees Thursday, Dec 11 (10 a.m p.m.) Managers and Supervisors Certificate Series: Module 6 - Motivating Employees to receive notices of upcoming training offered by Organizational Development &

BENEFITS Division Update

ACA Update - The Provost will be sending out a memo to the Dean containing information about a new FTE Calculation – details on next HR Forum Wellness - Wellness Fair on January 29, 2015 Leave Processing - Leave Position is still vacant Vacation Leave Balances - Usage of vacation days by 8/31 Division Update

EMPLOYMENT SERVICES Division Update

PA7 Update – Training sessions will be scheduled beginning in January – No new postings will be created in 5.8 after December 19 th Changes to application – A question has been added to the employment application to capture information regarding visa sponsorship Division Update

Q & A