Training Room 4: Customization, Links, and Effects INF1070: Digital Presentation © UberGiant/shutterstock

In this training room you will learn to create master slides customize backgrounds add and link existing content to a presentation insert media clips add animations and transitions to slides The estimated completion time for Training Room 4 and Time to Practise 4 is three hours. Presentation Outline All PowerPoint Screen Shots: Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

A slide master is like a template. It stores formatting information like fonts, colours, backgrounds, styles, and effects. Using a slide master creates a consistent look because it applies your formatting to your entire presentation. Create a slide master before building individual slides. That way, if you decide to make a change halfway through, you can change the slide master and all of your slides will automatically be updated. You can include more than one slide master in a presentation. The Slide Master

To create a slide master, under the View tab, click on Slide Master in the Presentation Views group. Create a Slide Master

Notice how the slides look in the Slide Master View. Slide Master View

Work with the Slide Master Go to the Office Online PowerPoint Help and How-to website, and search using the term “slide master demo.” View the following results: “Video: Create a new slide master in PowerPoint 2007” “What is a slide master?” “Create and customize a slide master”

Backgrounds are colours, pictures, or patterns that fill the slide behind your content. Using backgrounds can make your presentation stand out and grab your audience’s attention. Be mindful of how the slide background and content work together to enhance the overall visual appeal of the slide; the background should compliment but not compete with the message. Customize Backgrounds

To apply a background, click on your slide master, and then go to the Background group under the Slide Master tab on the Ribbon. You can also access these options from the Design tab. Work with Backgrounds Go to the Office Online PowerPoint Help and How-to website. Watch the demonstration “Demo: Add a background to your presentation.”

Headers and Footers Training Room 4 Footer A Footer is text that appears at the bottom of a slide. Footers usually contain the date, the title of the presentation, and the slide number. You can add a footer to the Slide Master, to only one slide, or to all slides, even if you did not use a Slide Master.

Go to the Insert tab and click on the Header & Footer button in the Text group. This will launch the Header & Footer dialog box. Use the dialog box to set options for slides and notes/handouts. To format the footer from the Slide Master, go to the View tab and click on the Slide Master button. Add Headers and Footers Go to the Office Online PowerPoint Help and How-to website, and watch “Demo: Add headers and footers to a presentation.”

Step 1: Open a New Presentation and view the Slide Master. Step 2: Select the Slide Master and apply a Background of your choice. Step 3: Select the placeholder text “Click to edit Master title style.” Then go to the Drawing Tools Format tab, WordArt Styles group, and select a style of your choice. Experiment modifying the WordArt and adding effects. Step 4: Format the Footer to suit the style and background. Step 5: Make any other modifications you like, the goal is a visually appealing slide that is easy for your audience to read. Step 6: Include the logo you created in Training Room 3 (saved as “logo”) in the bottom right-hand corner of the Slide Master. Close the Slide Master view by clicking on Normal under the View tab. Try it! Practise Creating a Slide Master

Step 7: Under the Insert tab, click on the Header & Footer button and apply the date, your name, and the page number in the footer. Select Don’t show on title slide and Apply to All. Step 8: Create the following three slides: 1. Create a title slide using your name for the title and INF1070: Digital Presentation as the subtitle. 2. List three things you have learned or three ways you see yourself using PowerPoint. 3. List three possible presentation topics. Step 9: Save the presentation as “master.pptx” in your INF1070 folder. Do not close this presentation, as you will practise adding transitions and animations after reading the next several slides.

Slide transitions are animation-like effects that add life to your presentation. Transitions control how each slide replaces the previous one. You can set the effects and the transition speed and even add sound. Choose from a gallery of many different slide transitions, adding the same transition to an entire presentation or adding a different transition to each slide in your presentation. View this and the next three slides in Slide Show View to see transitions and animations in action! Go to the Slide Show tab and click on From Current Slide in the Start Slide Show group. Slide Transitions Go to the Office Online PowerPoint Help and How-to website, and watch “Demo: Add slide transitions to your presentation.” Then read the instructions on the following slide.

Choose the Slides tab on the left side of the slide window, and then select the slides you wish to apply transitions to (hold the Ctrl key as you click on each slide). Next, under the Animations tab, go to Transitions to This Slide group and choose a slide transition effect. Remember to click on the More button to see additional options. One of the options under the More button is a No Transition button—use this button to remove transitions. Set the Transition Speed and Transition Sound in the Transition to This Slide group. Click the Apply to All button to apply the same transition to all slides. Apply Transition Effects to Slides

Animations are special effects, such as movement and sound, that will capture your audience’s attention, emphasize important information, and control the flow of the presentation. Animations can be added to text, graphics, pictures, and even connector lines. You can either use built-in animation effects or customize your own effects. Animations should be used carefully to enhance the presentation and strengthen the message; over-using animations can be distracting. Animations © 2010 Jupiterimages Corporation

First, select the object you wish to animate. Then, under the Animations tab, in the Animations group, choose the Animate effect from the drop-down list. You can hover the mouse to see how the effect looks. To remove an animation, select No Animation. You can control how an animation is applied in the Custom Animation task pane, accessed by clicking on Custom Animation under the Animations tab. Go to Slide Show view now and click to animate this slide. Then press the Esc key to return to Normal view. Add Animations and Effects to Objects Go to the PowerPoint Help and How-to website, and view “Demo: Add animation and sound to text and objects in a presentation.”

Go back to the presentation you created a few slides ago (named “master.pptx). Add a different transition to each slide. Next, apply a built-in and a custom animation effect to your presentation. Save your presentation, but do not close the file. You will practise adding links, action buttons, and media clips in that presentation shortly. Try it! Practise Adding Transitions and Animations

Work through the next few slides to learn to add and link content to a presentation. Add and Link Content to a Presentation

Copy and Paste Elements You can save time and create consistency in your presentations by copying and pasting elements between slides or between presentations. To copy an object select the object and right-click, and then select Copy. Move to the new slide on the Slides tab. Right-click and select Paste. Follow the same method to copy and paste between presentations.

Copy and Paste Slides Between Presentations Once you have created a slide, it is easy to reuse the same slide in other presentations. In the Slides tab, select the slide you wish to copy, right-click, and then select Copy. To select multiple slides, hold down the Ctrl key while you click on each slide you wish to copy. To select multiple slides in a sequence, hold down the Shift key while you select the first and last slide in the sequence. Then right-click and select Copy. Open the destination presentation and select the slide that you want your pasted slide(s) to follow. Right-click and select Paste. When a slide is pasted into a new location it assumes the theme of the slide that precedes it. To maintain the original formatting of the slide, use the Paste Options button that appears near the pasted slide.

A hyperlink is a connection to a new location such as another slide in the presentation a slide in another presentation a web page an address a Word or Excel file on your computer You can hyperlink from text, pictures, graphs, shapes, or even WordArt. Hyperlinks

Select the text or object you want to hyperlink. Right-click and select Hyperlink; or, under the Insert tab, click the Hyperlink button in the Links group. In the dialog box that appears, under Link to, click Place in This Document. Under Select a place in the document, select the slide you wish to link to. Hyperlink to a Slide Within the Presentation

Hyperlink to a Different Presentation Select the text or object you want to hyperlink. Under the Insert tab, in the Link group, click on the Hyperlink button. In the dialog box that appears, under Link to, click Existing File or Web Page. Under Look in, browse to the file you want to link to. Press OK.

Hyperlink to a File or a Web Page Select the text or object you want to hyperlink. Under the Insert tab, in the Link group, click on the Hyperlink button. In the dialog box that appears, under Link to, click Existing File or Web Page. Under Look in, browse to the web page you want to link to. Press OK.

Edit or Remove a Hyperlink Go to the Office Online PowerPoint Help and How-to website, and watch “Demo: Change the color of hyperlink text.” To edit, open, copy, or remove a hyperlink, select the hyperlink, right-click, and click on Edit Hyperlink. Alternatively, you can access the dialog box by going to the Insert tab, Links, group, Hyperlink button.

Action Buttons An Action Button is another way to hyperlink to slides within the presentation or to another PowerPoint presentation, file, or web page. Action Buttons encourage participant interaction by requiring the audience member to click on or mouse over a button or object to trigger the action. You can use built-in Action Buttons or assign actions to Clip Art, pictures, or text.

To use a ready-made Action Button, go to the Insert tab, Illustrations group, and select Shapes. Action Buttons are on the bottom of the dialog box that appears. Click the button you want to add, and then click a location on the slide to place the button. Drag the mouse to the desired button size. In the Action Settings dialogue box, choose either the Mouse Click or Mouse Over tab, and then choose the desired action: Hyperlink to Run program Play sound Insert a Built-In Action Button

Insert an object such as a picture, Clip Art, or Shape from the Insert tab, Illustrations group. Select the object or the desired text. Then, under the Insert tab, Link group, click the Action button to bring up the Actions Settings dialogue box. Choose the desired action. Add an Action to an Object or Text Go to the Office Online PowerPoint Help and How- to website, and view “Demo: Assign an action to a built-in button or picture in your presentation.”

A good presentation becomes a great presentation when you include media clips. Sound and movie files can focus your audience’s attention, emphasize key information, or add entertainment value strengthening the overall appeal of your presentation. As with many images and photographs, most media clips are protected by copyright. It is important to obtain permission from the owner before using media clips that are not your own in your presentation. To include a sound or movie file, go to the Insert tab, Media Clips group on the ribbon, and then choose either Movie or Sound. Insert Media Clips into Slides For more on Media Clips, go to the PowerPoint Help and How-to website, and, under Browse PowerPoint Help, click on “Add sounds or movies.”

Try it! Adding Links, Action Buttons and Media Clips Open the file you named master.pptx. Add the following: 1.Action Buttons: On the title slide, create an Action Button to take you to the second slide. On the second slide, create two Action Buttons—one to take you to the previous slide and one to take you to the last slide. 2.Sound and Movie: Using the Media Clips group under the Insert tab, insert Sound and a Movie into your presentation. 3.Hyperlink: On the last slide, hyperlink each of your possible final project topics to a website on the topic. Save your presentation. You will use your master.pptx again later on.

You have completed Training Room 4. In this training room you have learned how to customize slides, link content, and add special effects. Specifically, you learned to create master slides customize backgrounds add and link existing content to a presentation add animations and transitions to slides insert media clips Summary

You can repeat this training room until you are comfortable with the concepts presented. When you are ready, proceed to Time to Practise 4. If you need help, you can review the training room use the Office Online Help and How-to website to get tip information, demonstrations, tutorials, and quizzes check with your teacher or find a learning partner Ready to Move On?

Begin Time to Practise 4 if you are comfortable demonstrating the skills presented in this training room. When you are done Time to Practise 4, go to Training Room 5. Time to Practise 4 © 2009 Alberta Education