The University of New South Wales :: Sydney :: Australia ADT ProQuest Collaboration: a case study Mary Anne Kennan and Tony Cargnelutti ADT Program, UNSW Library, Sydney and Helen Keyes and Paul Jensen Griffith University Library, Brisbane and Austin McLean ProQuest Information and Learning

The University of New South Wales :: Sydney :: Australia Summary: Introduction Retrospective conversion Current theses Philosophical and logistical issues Griffith University – participating site perspective Conclusions …mandatory rules / talmacs & cargnelutti

The University of New South Wales :: Sydney :: AustraliaIntroduction: ADT consortium of institutions managed on behalf of CAUL by UNSW provides open access to Australian theses since 1998 PQIL publishing theses under UMI imprint since 1938 DEST SII funding to explore possible new models in the open access environment …mandatory rules / talmacs & cargnelutti

The University of New South Wales :: Sydney :: Australia Retrospective conversion: Scanning and digitisation of retrospective theses options: Sent to PQIL Outsourcing to commercial scanner Scanned in house Copyright: Permission to republish on web No one generic solution Third party copyright “Lost” authors (13%-46% contact success) …mandatory rules / talmacs & cargnelutti

The University of New South Wales :: Sydney :: Australia Current theses, deposit form and repository: Customised deposit form “Australianisation” Inability to load to ADT & PQIL simultaneously Repositories - Metadata Preservation Beyond scope Other issues Copyright (PQIL, ADT staff submission, author declarations) …mandatory rules / talmacs & cargnelutti

The University of New South Wales :: Sydney :: Australia Philosophical & Logistical: Philosophical ADT – distributed, open access, few simple core standards, maximum institutional flexibility ProQuest – commercial environment using proprietary standards, centralised control Logistical Copyright (PQIL, ADT staff submission, author declarations) Communication and geography Multiple roles …mandatory rules / talmacs & cargnelutti

The University of New South Wales :: Sydney :: Australia Summary: Introduction Retrospective conversion Current theses Philosophical and logistical issues Griffith University – participating site perspective Conclusions …mandatory rules / talmacs & cargnelutti

The University of New South Wales :: Sydney :: Australia …mandatory rules / talmacs & cargnelutti

ADT / ProQuest Collaboration : A Case Study of Library & Vendor Working Together The Griffith Perspective Helen Keyes Division of Information Services Griffith University

1. Introduction Why Griffith became involved in the Project Investigate deposit processes and repository management solutions Develop an understanding of issues involved in digitisation of theses Increase visibility of Griffith’s research output Investigate potential relationship between ADT and PQIL

2. Planning and investigations Project plan Objectives To retrospectively digitise theses To investigate copyright issues To test DC software To upload to ADT and trial repository

2. Planning and investigations (cont) Preliminary testing – ADT and PQ/UMI applications used for different ends Scanning options – in-house (Library or D&D), UniPrint, outsourcing, PQIL Copyright issues – obtain authors’ permission, protection of authors’ rights Communication with authors – formulation of letter and permission form, mail-out, responses

3. Scanning and digitisation 50 (+10) theses dispatched to PQIL Turnaround time 6-8 weeks Scanned files downloaded via FTP server at PQIL

4. Upload of theses Staff training Formulation of procedures for uploading to trial repository Testing of customised Digital Commons software

5. Conclusion Challenges – quality control, communication, preparation, changes Outcomes – copyright investigation, digitising processes, expanded repository, increased exposure and profile Implications for Griffith – plagiarism-detecting software, revision of deposit processes, costs The future

The University of New South Wales :: Sydney :: Australia Conclusions: Valuable learning experience Cooperative pilots can work and may be a precursor to future collaborative projects Communication strategies and logistics impt. Estimate time and then double it!!! …mandatory rules / talmacs & cargnelutti

The University of New South Wales :: Sydney :: Australia Thank you Helen Keyes Griffith University Library, Brisbane Mary Anne Kennan University of New South Wales Library, Sydney