Jennifer Hart WECC Business Services Posting Requirements & Meeting Logistics September 11, 2014 Salt Lake City, UT

2 WECC Bylaws o Announcement of Voting Results o Notice of Board Meetings o Notice of Proposed Committee Decisions o Notice of Standing Committee Meetings Committee Charter Posting Requirements

Standing Committee Timeline 30 days Post Approval Items (Bylaws 8.6.6) 21 days Distribute Draft Agenda with Approval Items 14 days Post Meeting Materials and Distribute Meeting Packets 1 day Submit Presentations to WECC Staff for Posting Standing Committee Meetings - 7 days Post Voting Results (Bylaws ) - 21 days Distribute Meeting Minutes

4 Board Meeting Timeline 48 days Notify WECC Staff of Agenda Items 45 days Notify MAC of proposed Agenda Items 21 days Post Board Agenda with Approval Items (bylaws 7.5.1) 14 days Submit Board Packet Materials Board Meeting -7 days Post Voting Results -21 days Distribute Meeting Minutes

5 Meetings Team – Brandy Daniels, Marshelle Butler, Natalie Carter o Scheduling o Meeting Announcements o Registration o Food Arrangements o Room Setup o Name tents and sign-in sheets o A/V and Technical Support WECC Meeting Support

6 Business Services – Jennifer Hart, Mailee Cook, Debbie Miller o Manage MIC, OC, PCC Membership Lists o Administer MIC, OC, PCC Voting o Take Meeting Minutes o Manage Meeting Webpage & Post Documents o Run Webinars and Slide Presentations o Support staff liaisons WECC Meeting Support

7 wecc.biz o WECC Calendar Events o Post Meeting Documents Meeting Request Form Meeting Materials Templates WebEx - Webinar Centurylink - Conference Calls Meeting Tools

Jennifer Hart Administrative Assistant, Business Services Questions?