Staff/Pastor-Parish Relations Committee Training * 07/16/96 Staff/Pastor-Parish Relations Committee Training Saturday, March 14th Painter-Garrison’s United Methodist Church 4/12/2017 *

* 07/16/96 Mission of the Church Making disciples of Jesus Christ for the transformation of the world. Local church provides the most significant place. Love of God and love of neighbor are key. Welcoming, leading, nurturing, and sending are the heart of Christian ministry. 4/12/2017 *

* 07/16/96 The Vision… More people More young people More diverse people “All Things New” is a core strategy to meet the challenge and achieve the vision The Challenge… The Strategic Plan… *

The Staff-Parish Relations Committee is the * 07/16/96 The Staff-Parish Relations Committee is the administrative unit in the local church where staff and congregational interests are integrated to focus on the mission of the church. 4/12/2017 *

Who We Are... Professing members of the local church Associate members * 07/16/96 Who We Are... Professing members of the local church Associate members People engaged and attentive to our own Christian spiritual development Elected by Charge Conference Lay Delegate to AC and Lay Leader (voice & vote) A representative and lay leader from each church on the charge 4/12/2017 *

Who we cannot be... Staff members * 07/16/96 Who we cannot be... Staff members Immediate family members of the pastor or staff More than one immediate family member from the same household 4/12/2017 *

Committee Basics (¶258.2): Membership * 07/16/96 Committee Basics (¶258.2): Membership Between 5 and 9 persons (one shall be a young adult and one may be a youth); Divided into three year classes Members shall be able to succeed themselves for one three-year term (new in 2009) Oversees the work to all staff Pastor should be present, unless s/he excuses self or if D.S. is in attendance 4/12/2017 *

Meetings At least quarterly Written “minutes” * 07/16/96 Meetings At least quarterly Written “minutes” Only with knowledge of pastor and/or DS Pastor present, unless s/he voluntarily excuses self May meet with the ds without the pastor or appointed staff (notification prior to meeting and consultation immediately after) Shall meet in closed session - confidentiality 4/12/2017 *

S/PPRC Functions-- What Really Matters: * 07/16/96 S/PPRC Functions-- What Really Matters: Listening to pastor, to staff, to congregation Communication about expectations: congregational expectations and clergy/staff expectations Advocating for the pastor, for the staff. 4/12/2017 *

Confidentiality/integrity Issues * 07/16/96 Confidentiality/integrity Issues Issues are discussed during meeting, not between meetings All matters under discussion are kept in strict confidence, i.e., a “safe” place All input brought to the meeting is held in confidence, but is “owned” input Careful reporting to Council of each meeting 4/12/2017 *

Duties of Committee (¶258.2g) * 07/16/96 Duties of Committee (¶258.2g) Communication Confer and counsel with pastor & staff, advising them of ministry conditions Continually interpret to people the nature and function of ministry Counsel pastor & staff on relationships with congregation, priorities, skills, goals Interpret to congregation: preparation for ordained ministry, Ministerial Education Fund 4/12/2017 *

Duties of Committee Personnel Issues * 07/16/96 Duties of Committee Personnel Issues Develop and approve job descriptions for staff other than pastor Recommend to Council other staff positions Consult: pulpit supply, compensation, vacation, insurances, pension, housing -- making recommendations to Council. Enlist, interview, evaluate, review, recommend: Lay Speakers, Candidates for Ministry and missionary service Consult: continuing education, renewal 4/12/2017 *

Duties of Committee Parsonage Issues * 07/16/96 Duties of Committee Parsonage Issues With Trustee and Pastor, make annual review of parsonage 4/12/2017 *

Duties of Committee Annual Evaluation * 07/16/96 Duties of Committee Annual Evaluation Provide annual assessment for pastor & staff to encourage effective ministry and send to the District Superintendent by August 1st of each year. 4/12/2017 *

Duties of Committee Appointment Issues * 07/16/96 Duties of Committee Appointment Issues Confer with pastor & cooperate with pastor, DS, and bishop in securing clergy leadership when its becomes evident that the best interests of the church and pastor will be served by a change. Such conferring and cooperating with DS and bishop are advisory only. 4/12/2017 *

Pastoral Function – what really matters: * 07/16/96 Pastoral Function – what really matters: Spiritual leadership Self-care “Standards for Clergy Leadership” 4/12/2017 *

Relationships and Orders * 07/16/96 Relationships and Orders Lay Supply Professional, Para-professional Certification Part Time Local Pastor Full Time Local Pastor Associate Members Probationary Members Elders in Full Connection Deacons in Full Connection 4/12/2017 *

Calendar Flow First Quarter (January – March): * 07/16/96 Calendar Flow First Quarter (January – March): Organize Committee (vice-chair, secretary) Discuss and fill out “Preference Form” Review job descriptions for lay staff Look at S/PPRC Goals for year 4/12/2017 *

Calendar Flow Second Quarter(April – June): * 07/16/96 Calendar Flow Second Quarter(April – June): Annual Pastoral Assessment -- decide who will give input, what will be the areas/issues of assessment Present written assessment to pastor -- ample time for feedback and discussion Mail assessment to the DS by August 1st Parsonage Tour -- with Trustees 4/12/2017 *

Calendar Flow Third Quarter (July – September): * 07/16/96 Calendar Flow Third Quarter (July – September): Budget work: salary, accountable reimbursement, continuing education, heat, other budget items that relate to “staff” Review action items coming out of Spring assessment 4/12/2017 *

Calendar Flow Fourth Quarter (October – December): * 07/16/96 Calendar Flow Fourth Quarter (October – December): Look at Goals being set for new year – how do they impact staff (priorities, training, division of tasks) Look at long range plan for pastor’s continuing education Appointment Review Evaluate year’s work of PPRC 4/12/2017 *

* 07/16/96 Web Site Resources www.vaumc.org 4/12/2017 *

The S/PPRC and Clergy/Staff Effectiveness * 07/16/96 The S/PPRC and Clergy/Staff Effectiveness 4/12/2017 *

Five Areas of Focus Appointment Review, Profiles, Preference Forms * 07/16/96 Five Areas of Focus Appointment Review, Profiles, Preference Forms Annual Evaluation Personnel Policies for Lay Staff Support Systems Leadership 4/12/2017 *

Appointment Review and the Preference Form * 07/16/96 Appointment Review and the Preference Form Include input from out-going class – meet together in late Nov. or early Dec. for appointment review conversation (see handout) Fill out form in early January with new S/PPRC No polls, petitions, straw votes Signatures of committee and pastor on both forms Forms are advisory to Bishop and Cabinet 4/12/2017 *

Profiles Three Profiles: Pastor, Church, Community * 07/16/96 Profiles Three Profiles: Pastor, Church, Community Laity responsible for inputting, editing, and updating the Church and Community Profiles Profile utilization is ONLY through Conference Web Page Profiles are taken VERY seriously!!!! 4/12/2017 *

Cabinet Guidelines for Appointment-Making * 07/16/96 Cabinet Guidelines for Appointment-Making Itineracy Open-itineracy Willingness to receive appointed clergy without regard to race, ethnic origin, gender, color, disability, marital status, or age Family Situations All appointments are for one year 4/12/2017 *

* 07/16/96 Priority of Needs The Mission of the Church in relation to the conference The Needs/Mission of a specific church as it relates to the community The Needs of the clergy Gifts and Graces of the clergy Housing and family needs Salary 4/12/2017 *

Steps in the Process: Profiling of the Church Nomination of pastors * 07/16/96 Steps in the Process: Profiling of the Church Nomination of pastors Selection of “projected pastor” Meet your Pastor Meeting Appointment confirmed Appointments final when “read” at Annual Conference Session 4/12/2017 *

* See page 70-74 Adapt for church staff 07/16/96 Annual Evaluation See page 70-74 Adapt for church staff 4/12/2017 *

Support Systems Self-care Covenant * 07/16/96 Support Systems Self-care Covenant Spiritual Renewal Leaves and Continuing Education Survey of Clergy Effectiveness Parsonages 4/12/2017 *