1 Fieldwork Logistics

OBJECTIVES The importance of logistics in supporting high quality survey results and implementation schedule Key logistical elements (transport, computers, supplies, etc.) Organization Coordination and management From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

Fieldwork and Office Equipment Office and supplies –Computers –Printers –Software –Other office supplies Vehicles Electronic scales Measuring boards Iodine salt test kits Fieldwork supplies From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

PREPARING FOR FIELDWORK requires that field supervisors: Obtain sample HH lists and/or maps for each area in which his/her team will be working and discuss problems Become or be familiar with the area of work Determine travel arrangements and accommodations Contact local authorities to inform them about the survey From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

PREPARING FOR FIELDWORK requires that field supervisors: Obtain all monetary advances, supplies, and equipment Careful preparation by the supervisor is important for –facilitating the work of the team in the field, –for maintaining interviewer morale, and –for ensuring contact with the central office From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

ORGANIZING FIELDWORK requires that field supervisors: Assign work to interviewers Maintain fieldwork control sheets Make sure that assignments are carried out Make spot checks of the household questionnaire (with the field editor) Regularly send completed questionnaires and progress reports to the field coordinator From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

ORGANIZING FIELDWORK requires that field supervisors: Keep headquarters informed of the team's location Communicate any problems to the field coordinator Take charge of the team vehicle Be sure to develop a positive team spirit along with careful planning of field activities From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

Collecting Materials for fieldwork: Documents Supervisor's and Editor's Manual Interviewer's Manuals Maps and household listing forms ID cards Letters of introduction Questionnaires Supervisor's Assignment Sheets Interviewer's Assignment Sheets From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

Collecting Materials for fieldwork: Supplies Blue pens for interviewers Red pens for the field editor and supervisor Clipboards, briefcases Paper clips, scissors, string, staplers, tape, etc. Envelopes to store completed questionnaires, First aid kit From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

Monetary Advances and Communications The supervisor should have sufficient funds Including funds for fuel and minor vehicle repairs, for guides, and for communication with central office. Advances for per diem allowances to be given directly to individual interviewers, field editors and supervisors. Communication system of teams with the central office: supplies, payments, return of materials, etc. From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

Transportation and Accommodations Travel arrangements and coordination –Vehicles, taxis, buses, boats, horses, etc. –Maintenance and security of the team vehicle. –Use of vehicle –The driver of the vehicle takes instructions from the supervisor. Food and lodging arrangements From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

Contacting Local Authorities Supervisor's responsibility to contact the regional, district, local, and village officials before starting work in an area. Letters of introduction will be provided, but tact and sensitivity in explaining the purpose of the survey will help win the cooperation needed to carry out the interviews. From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

USING MAPS TO LOCATE CLUSTERS Locating households in the sample The need to visit all households selected Maps are needed during all stages of a survey Maps help the supervisor, editor and interviewers to determine: – the location of sample areas, – the distance to them, and – how to reach selected households. From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

Using Maps to Locate Clusters Each team will be given: general cluster maps, household listing forms; for urban areas, sketch maps and written descriptions of the boundaries of selected areas. The general cluster maps may show more than one cluster. Each cluster is identified by a number (e.g. EA- 05). From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

USING MAPS TO LOCATE CLUSTERS Symbols are used to indicate certain features on the map such as roads, footpaths, rivers, localities, boundaries, etc. If symbols are shown on the map, the supervisor and editor should know how to interpret them by using the legend. From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

USING MAPS TO LOCATE URBAN CLUSTERS Urban clusters should have sketch maps and written descriptions to help locate the boundaries Street names in urban areas will often help to locate the general area of clusters. Boundaries can be streets, alleys, streams, city limits, power cables, walls, trees, etc. Read the written description. From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

USING MAPS TO LOCATE RURAL CLUSTERS It is usually possible to locate unnamed roads or imaginary lines by inquiring among people living in the vicinity. While there are cases in which boundaries shown on the map no longer exist, or have changed location, do not jump to conclusions. If you cannot locate a cluster, go on to the next one and discuss the matter with the field coordinator From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef

Field Issues Fake Surveys: - surveys completed without visiting HH - Goat surveyed - Surveyed a respondent who is not in the village for years - Part filled up/part made up Common Excuse: -HH not found -HoH/members not present Lack of clarity: -Concept behind each question -Definition -Protocol -Over confident

Field Issues Field decorum: -Flashy dress - not respecting village complexities (girl/boys holding each other hand and going around the village Behavioral issues -Arrogant -Not respecting people privacy Missing surveys - Reported as completed Scrutiny Manipulation (expense)

In summary… Prepare a detailed list of supplies and logistics items you will need Be sure to have the items available before the survey implementation starts Be “reasonably generous” in calculating survey supplies and be prepared to react rapidly if you need From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop – Survey Logistics, Unicef