L/O/G/O Chapter 1 Job Hunting 求职应聘

Job Application Letters It’s everybody’s dream to find an ideal job. But how? Facing the fierce competition in the job market, a graduate should get well prepared for everything during the job hunting. An effective job application letter, a satisfactory résumé and an appropriate interview are the first things to pay attention to. Now let’s prepare together! After studying this chapter, you will be able to: ◇ write job application letters. ◇ write résumés. ◇ Know how to have an interview. Chapter 1 Job Hunting Lead-in

Job Application Letters 1 Résumé 2 Interviews 34 Chapter 1 Job Hunting Contents

Job Application Letters j In this module, you are expected Module 1: Job Application Letters Objectives to learn about the format and contents of job application letters; to write correct, appropriate and effective job application letters.

Job Application Letters Qiu Xiaoyun, a student of HZ Vocational and Technical College, has just come back from the job market. There are several job advertisements which arouse her interest. After considering, she decides to write a job application letter according to the advertisement below which offers a position of business assistant to General Manager in Zhejiang Sunshine Cashmere Co., Ltd. Suppose you are Qiu Xiaoyun, write a letter of application according to your own qualifications. Task Your Try 1 A Job Advertisement

Job Application Letters Zhejiang Sunshine Cashmere Co., Ltd. Address: No.25 Kangtai Road, Huzhou, Zhejiang Province Postcode: Zhejiang Sunshine Cashmere Co., Ltd., a modern cashmere garment company located in Huzhou, Zhejiang, has the following excellent job opportunities for creative, resourceful and energetic persons at its rapidly growing and fully owned headquarter: Business assistant to General Manager (CP60299) Requirements: ─ Pleasant and outgoing personality; ─ Flexible mind and excellent service attitude; ─ Good computer skills; ─ Good command of English, both spoken and written. A Job Advertisement

Job Application Letters What is the correct form of a letter? What should be a job application letter’s main points? What are the requirements on the language used? You are divided into several groups and each group works as the board of directors. Discuss and compare each other’s job application letter and decide whose letter is the most appropriate. The chairman of the board should report to the class why it is the best. When you are discussing, you should pay attention to the following hints. Notes: What’s the purpose of writing a job application letter? Are there any requirement on the length and font? If yes, what are they? Communicative Activity 2

Job Application Letters 1. What’s the purpose of writing a job application letter? The purpose of writing a job application letter is to sell yourself to the prospective employer. In other words, it is to impress the reader and get the chance of interview. 2. What is the correct form of a letter? A formal letter should at least included 6 parts, that is, heading, inside address, salutation, body, complimentary close, and signature. Some business letters add more items, such as subject line, enclosure, postscript etc. Communicative Activity 2

Job Application Letters 3. What should be a job application letter’s main points? A job application letter should state the writing purpose clearly, show your best qualification and ask for an interview. It’s better to mention your understanding of the target company and position. 4. What are the requirements on the language used? Brief, concise, emphatic, polite and appropriate etc. 5. Are there any requirement on the length and font? If yes, what are they? Yes. It is best to limit the job application letter to one typed page. Avoid fonts smaller than 10 point and larger than 12 point. Communicative Activity 2

Job Application Letters 299 Xuefu Road Huzhou, Zhejiang Province May 3, 2008 Zhejiang Sunshine Cashmere Co., Ltd. No.288 Kangtai Road, Zhili town, Huzhou, Zhejiang ProvinceSalutation Sample Analysis Heading Inside Address

Job Application Letters Dear Sir or Madam, I would like to apply for the position of business assistant to General Manager (CP60299) at your company. And I’d like to introduce myself to you briefly. Sample Analysis Body Salutation

Job Application Letters Sample Analysis Body As you can see from the attached résumé, I will graduate from HZ Vocational & Technological College next month. My outstanding record at school and some experience in business has prepared me for the work you are calling for. I used to perform several tasks in my spare time and learned a lot about how to manage my workload well. I have become skilful in interpersonal communication. In addition, I am thoroughly familiar with the use of computer, and with the Internet and as well. Having majored in English for three years, I have a good command of oral and written English. I believe that I am qualified for the position of secretary in your company.

Job Application Letters I am looking forward to a personal interview at your convenience, if you decide to follow up on this application. Thank you very much! Sincerely yours, Qiu Xiaoyun Enclosed ─ résumé Sample Analysis Complimentary Close Body Signature Enclosure

Job Application Letters The definition of a job application letter A job application letter is a short and introductory business letter written for the purpose of getting a job. In the letter, the applicant needs to identify the job or position he wants, clarify his qualifications, and requests for an interview. Summary

Job Application Letters The format of business letters  Heading  Inside Adress  Salutation  Body  Complimentary Close  Signature  Enclosure Summary

Job Application Letters The format of business letters  Heading  Inside Address  Salutation  Body  Complimentary Close  Signature  Enclosure Heading, also called “Letterhead”, refers to the addresser’s address and the date of writing the letter. They may be positioned at the center or at the left margin of the top of the page, including your address, telephone number, and date. The date is usually placed two lines below the addresser’s information. It is usually shown in the order day/month/year (English Practice) or month/day/year (American Practice). Heading makes the reader know where and when the letter is sent, which is very convenient to write back. Summary

Job Application Letters The format of business letters  Heading  Inside Address  Salutation  Body  Complimentary Close  Signature  Enclosure The address of the receiver, typed on the left corner of the letter one or two lines below the writer's address and the date, is printed as it will appear on the envelope. Summary

Job Application Letters The format of business letters  Heading  Inside Address  Salutation  Body  Complimentary Close  Signature  Enclosure Salutation is placed at the left margin two lines below the inside address and two lines above the body of the letter. Generally speaking, we use "Dear + Mr.\Miss.\Ms. + surname" if we know his or her name. Otherwise, we often use Dear Sir/Madam. Summary

Job Application Letters The format of business letters  Heading  Inside Address  Salutation  Body  Complimentary Close  Signature  Enclosure Body, the most important part of the letter, conveys the central ideas, expresses the writer’s suggestions, requests and wishes. It begins two lines down from the salutation. Generally, a job application letter contains three parts: the beginning, the details and the expected response. Summary

Job Application Letters The format of business letters  Heading  Inside Address  Salutation  Body  Complimentary Close  Signature  Enclosure The first part states the purposes of writing, what the job vacancy is and the information resource. The second part introduces the applicant’s qualification in detail and usually highlights his or her value to the employer. The third part requests for an interview, and often tells the applicant’s contact information, such as address, telephone number. And the appreciation is always expressed here. Summary

Job Application Letters The format of business letters  Heading  Inside Address  Salutation  Body  Complimentary Close  Signature  Enclosure The complimentary close is simply a polite way to end a letter. The complimentary close of the letter should be coherent with the salutation. It appears either in the middle of the page or starts at the left-hand margin, two lines below the closing sentence. The common examples are “Yours faithfully/Faithfully yours”, “Yours sincerely/Sincerely yours” and “Truly yours/Yours truly”. Summary

Job Application Letters The format of business letters  Heading  Inside Address  Salutation  Body  Complimentary Close  Signature  Enclosure The addresser should sign at the end of the letter, whether it is typed or not. The typed name can be placed four lines below the complimentary close, and the handwritten one can signed between. The formal letter without signature not only shows no respect to the reader, but also becomes invalid. Summary

Job Application Letters The format of business letters  Heading  Inside Address  Salutation  Body  Complimentary Close  Signature  Enclosure If necessary, Enc. or Encs. is typed two lines on the left after the signature of the addresser when something is sent along with the letter. Résumé, recommendation letters, or photos are usually enclosed in job application letters. Summary

Job Application Letters The writing patterns of business letters  Full block Style: every type of each line, including the date, the inside address, the subject heading or caption and the complimentary close, is typed from the left margin of letter.  Modified block style: it is the same as the full block form except for the date, the complimentary close and the signature.  Indented style: the first line of each paragraph is indented more than the rest with the inside address and the salutation playing as full block style. ( With full block style and modified block style, extra white lines must be left between paragraphs, while with indented one, extra space between paragraphs is common, but optional.) Summary

Job Application Letters You are provided two more letters extracted from the job application letters to learn by yourself. You can make comparison on the samples according to what have been taught. Individual Study Tips Sample 1: full block style Sample 2: indented style

Job Application Letters Directions: In part Ⅰ, you have written a job application letter for Qiu Xiaoyun, now you are required to revise your own work according to the 5-C principles in the table. Practices Revising 1

Job Application Letters 1) I am writing to apply for the post of salesman advertised in China Daily of May 21. 我写信来应聘贵公司在 5 月 21 日的《中国日报》上刊登的招聘销售人员的工作。 2) I can offer your firm a broad skill set with an emphasis on creativity and analysis. 能告之贵公司的是，我具有多种技能，其中以创造力和分析能力尤为突出。 3) Referring to my résumé, you will note that I have participated in various activities and experiences which have helped prepare me for the customer service representative position. 参照我的简历，您可以注意到我已经参加了各种各样能够帮助我成为客户服务 代表这已职位的活动 。 Practices Translating 2

Job Application Letters 4) I would very much like to meet you to discuss career opportunities. 我将非常高兴与您会面来讨论我此次的就业机会。 5) Thank you for your time and consideration. 感谢您将我考虑在内以及为此付出的时间。 6) 我似乎符合贵公司广告中所提出的要求。 I appear to fit the candidate specifications as detailed in your advertisement. 7) 英语学习使我能在笔头和口头进行有效的沟通。 My course work in English has prepared me to communicate effectively, both verbally and in writing, with people. Practices Translating 2

Job Application Letters 8) 我非常乐意与您就这些和其他资格问题进行交谈。 I would welcome the opportunity to discuss these and other qualifications with you. 9) 如果您方便的话，我下周给您打电话来讨论我的候选资格。 For your convenience, I will call you next week to discuss my candidacy. 10) 如有机会与您见面，我将不胜感激。 I would appreciate the opportunity to meet with you. Practices Translating 2

Job Application Letters Directions: Write a job application letter to Refine Textile Co. Ltd. according to the on-line advertisement below. You can use search engine, on-line dictionary, Microsoft word, , to help you. Practices Writing 1

Job Application Letters 广州瑞丰纺织有限公司 广州瑞丰纺织有限公司是一家中外合资纺织品专营公司，主要从事各类服装、纺织 品的生产、设计开发和内外贸营销。 招聘职位：商务 / 贸易 / 国际业务 招聘类别：服装 / 销售 / 业务 招聘人数： 3 人 工作地点：广东 / 广州市 年龄要求： 岁 专业要求：不限 户籍要求：不限 学历要求：大专 外语要求：英语 国语程度：标准 性别要求：不限 工作性质：全职 婚姻要求：不限 计算机能力：不限 工作年限：不限 薪金水平：面议 发布时间： :35:37 有效日期：不限 招聘职位详细说明： 岗位：国际贸易业务员 1 、有 2-3 年以上外贸业务工作经历, 英语 4-6 级，大专以上文化, 有纺织品及服装销售经验和 熟悉对外贸易工作流程者优先。 2 、有职业道德、团队精神、敬业精神。 招聘企业联系方式 招聘企业名称：广州瑞丰纺织有限公司 通讯地址：广东省广州市金港南路 156 号 邮政编码： 招聘联系人：周华 ( 先生 ) 联系电话： 传真电话： 电子信箱： 公司网址： Job Advertisement