Business Formatting

What is the difference in a: Block letter? Modified Block Letter?

Block Letter Everything is left aligned at the left margin

Modified Block Letter Date, Complimentary Closing, Title Centered Left tab set at 3.25 Date, Complimentary Closing, Title Centered (Left aligned Tab) 3.25 Tab

How many blank lines follow the complimentary closing? The Date? Three Press enter 4 times and then type. That leaves 3 blank lines in between

Where is the blind copy typed in a letter? Last

Where would you type a subject line in a letter? Between the Salutation and the body of the letter

What are these called? TITLE SUBTITLE

When a table is alone on a page always: HORIZONTALLY center and VERTICALLY center it

An “on-arrival notation” is typed where? One blank line below date and one blank line above inside address ON-ARRIVAL NOTICE

How many blank lines after the complimentary closing? Work with Show/Hide on! Three Blank Lines

What is this line called? Title Largest International Companies   LARGEST INTERNATIONAL COMPANIES   What is wrong with it? Capitalize & Bold & 14 pt

What is the second line called? LARGEST INTERNATIONAL COMPANIES (Doing business with CamCom Inc.)   Subtitle Not Bold, Not All Caps, 12 point

What kind of table are these: LARGEST INTERNATIONAL COMPANIES (Doing business with CamCom Inc.)   Boxed Table (with borders) Open Table (without borders) LARGEST INTERNATIONAL COMPANIES (Doing business with CamCom Inc.) Company Name Locations Global Rank HSBC Holdings United Kingdom 1 Royal Dutch Shell Netherlands 6 Toyota Motor Japan 8 LARGEST INTERNATIONAL COMPANIES (Doing business with CamCom Inc.) Company Name Locations Global Rank HSBC Holdings United Kingdom 1 Royal Dutch Shell Netherlands 6 Toyota Motor Japan 8 Total 15 Ruled Table (some borders)

(Doing business with CamCom Inc.) What is this row called? LARGEST INTERNATIONAL COMPANIES (Doing business with CamCom Inc.) Company Name Locations Global Rank HSBC Holdings United Kingdom 1 Royal Dutch Shell Netherlands 6 Toyota Motor Japan 8 Column Headings (Bold)

How Many Lines Between: Title and Subtitle? 1 Between Subtitle and column Headings? Each column heading and body? LARGEST INTERNATIONAL COMPANIES (Doing business with CamCom Inc.) Company Name Locations Global Rank HSBC Holdings United Kingdom 1 Royal Dutch Shell Netherlands 6 Toyota Motor Japan 8

Memos 1 1 Body is single spaced Memo Headings Bold Left aligned End with Colon Tab to align text How many blank lines between each heading? 1 How many blank lines separate headings and body? 1

What is an agenda? What are minutes? List of topics to be discussed at a meeting. What are minutes? Record of the items discussed at a meeting.

Single Spaced Procedures Manual What is a Procedures Manual? A document created to identify the steps or methods that employees must follow to accomplish particular tasks Should the body should be single spaced or double spaced? Single Spaced

What do you do in the header of a multipage letter? Add page number in upper left corner. Different first page- no number on page 1

What is a header and footer? Header – top of page Repeats on every page Footer – bottom of page

When do you use numbering? When do you use bullets? Numbers are used to show a sequence: First buy the package Second unwrap the item Third eat the candy Bullets delineate individual items in no particular order: Mars Bar Butterfinger Reeses

Should an agenda have numbers or bullets? An agenda represents the order in which items will be discussed

What kind of documents are formatted in columns? Magazine articles Newsletters

In a multi-page table, should column headings repeat on every page? Yes Select Header Rows>Click on Repeat Header Rows

What is the difference in Portrait and Landscape?