Creating a Business Letter 8 th Grade ELA

Resource Pages Pages in ELA textbook I will also put this ppt online on my webpage. 2

3 What is a Business Letter? Why write one? To Whom is one written? What should be in one? What is proper format?

4 What are the types of Business Letters? Personal Business Not on Letterhead/on plain copy paper Contains your typed Return Address

5 What are the Required Parts of a Business Letter? Heading Inside Address Salutation Body Complimentary Closing Signature Optional: Enclosure

6 What’s in The Heading (your information) Single Spaced – followed by four lines Always includes the date a s the last entry Personal Business Letter (no letterhead) Your return address Only abbreviation is Postal Code - GA May include Phone#, Date

7 What is the Inside Address (addressee’s information) Person’s Name, Title Company Name/Department Company Address Single Spaced Followed by one blank lines (Enter Key twice)

8 What is the Salutation? (a greeting followed by a colon) Dear Mr. Soandso: Dear Dr. Smith: Dear Ms. Jones: To Whom it May Concern: Dear Sir or Madam:

9 What is the Body? (The actual letter) Brief and to the point! Strictly Business Guideline – 3 paragraphs Brief Introduction Contents - What I want Conclusion and Thank you Each paragraph: Single Spaced Followed by one blank lines (Enter Key twice)

10 Complimentary Close Sincerely, Yours truly, Respectfully yours, Followed by three lines (Enter Key 4 times) After printing you will sign the letter here

11 Signature Your Full Name Mrs. Regina Sikorski Your Title (if appropriate) Computer Club Moderator Followed by one lines (Enter Key twice) If optional parts are required

12 Optional Parts Enclosure If something else is in the letter or package Followed by one lines (Enter Key twice)

13 What is the spacing for a Business Letter? All Parts are Single Spaced Skip a line (Enter key twice) after most Parts and Paragraphs Skip 3 Lines (Enter key 4 times) after: Heading Complimentary Closing

14 What are acceptable formats for a Business Letter? Block Style All parts are Left Justified to the margin

15 What are acceptable punctuation styles for a Business Letter? Punctuation after Colon (:) after Salutation Dear Sir: Comma (,) after Complimentary Closing Sincerely,

16 Business Letter Practice Write a letter to person in career of interest Write a business letter using the three paragraph model 1) Brief Introduction 2) Contents - What I want 3) Conclusion and Thank you

HOMEWORK! Find out to whom you will write the letter and finish up a good rough draft for Ms. Higgins to check. Tomorrow we will tackle interview questions. Friday- Family and Career History due. 17