Good Business Letter 規範的商業書信 Reference: International Business Correspondence For All Occasions (Macmillan)

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Good Business Letter 規範的商業書信 Reference: International Business Correspondence For All Occasions (Macmillan)

General Guidelines -1  Be clear, brief and businesslike.  Don’t write confused, overlong or pointless letters.  Be polite, friendly and informal.  Don’t be rude or patronizing.

General Guidelines -2  Write concise and purposeful letter.  Don’t try to write in a literary style.  Write to communicate.  Don’t try to impress with your writing.

Keep your letters:

Organizing letters follow the same patter, making clear the 1 st paragraph purpose The next paragraph or paragraphs circumstances the final paragraph action

Letter Style -1  Three popular styles used in business correspondence:  full-blocked style  semi-blocked style  modified blocked style

Letter Style the appearance of the letter Full Block Semi-Block 1.1 position of dateline 2. indented first line of the paragraph 1.2 complimentary closing and signature in the middle of the page

Letter Style the modified- blocked style  This style is the combination of the full-blocked and semi- blocked styles.  The only difference is that the opening line of each paragraph is not indented.

Basic parts of a letter  Letterhead  Date  Inside Address /Addresser’s address  Salutation  Body of the letter  Complimentary Closing  Signature sample

(1) Date 英式;美式 (2) Inside Address (3) Salutation (4) Body (5) Complimentary Close (6) Signature P.S. Please check out our Christmas seleciton at (7) Enclosure Notation 標示法為 Enclosure 或縮 寫為 Enc. 及 Encl. 或寫 Attachment , 表數量時可這 樣寫: 1 Enc. Enc. (1) 3 Encs. Attachment:3 Enc. (8) Postscript 寫法: P.S. PS. PS 6 Basic parts of the letter

Exercise 1.1  What are the seven basic parts of a business letter?  How do you write the following dates in English?  二 0 一三年九月九日  民國 102 年 10 月 5 日  State the differences among the three letter styles: full-blocked style,