Time Management Functions Payroll Admin Role

Organization Chart Mark Director Lou, HR Supervisor Tania, Middle Mgr.1 Chris, Staff Person 1 Lynda, Staff Person 2 Jennifer, Middle Mgr. 2 Bill, Staff Person 3 Bethany, Staff Person 4 Alex, Middle Mgr. 3 Charlene, Part Time Person

Inherited Nothing

Setup None

To access Bill, Staff Person 3’s timecard: Click on the Time Bookmark Click on the Timecard Link

Click on the All Timecards Link

Click on the double box under Please enter a Resource Name

Type the Resource Name and click on the Filter Button

You may now enter in time for Bill or research a timecard issue

To approve Bill’s time as a Payroll Admin: Click on the Time Bookmark Click on the Time Approval Link

Click on the All Timecards link

Click on the double box under Please enter a Resource Name

Select Middle Manager 2, Jennifer (Bill’s Supervisor) and click Find under Filter Criteria to the left of the screen

You will now see Bill’s timecard For approval or rejection by going “through” the supervisor, Jennifer

To enter an Absence Request For Bill: Click on the Time Bookmark Click on the Absence Link

Click on All Balances link

Click on the double box under Please enter a Resource Name

Type the Resource name next to Search and click the Filter button

Click Add Request to add an absence request for Bill

To view an absence request: Click the Time bookmark Click the Absence link Click the All Absence Requests link

Click on the double box under Please enter a Resource Name

Select your resource and click the Find Button under Filter Criteria to the left – you can expand the date range in this area also

Now you may view Bill’s absence request and see it is in a submitted status

To approve Bill’s absence request: Click on the Time Bookmark Click on the Time Approval Link

Click the All Absence Requests Link

Click on the double box under Please enter a Resource Name

Select the supervisor of the resource whose time you want to approve then click the Find button under Filter Criteria on the left

Now you can access Bill’s request for approval or rejection

Re-open Function

Once employees Submit and Close the timecard or a supervisor approves it its un-editable as indicated by displaying in grey print

In this case because Submit and Close is still available we recognize the cards been approved not submitted/closed.

In order to make the timecard editable the Payroll Admin Submits and Closes the timecard by clicking the Submit and Close button

Immediately after you submit and close Re-open appears. Click Re-open to make the timecard editable.

This is what the timecard looks like after Reopening it is editable as indicated by displaying in darker print