DOCLINE Users Group Meeting Medical Library Association 2011 Maria Elizabeth Collins Public Services Division

DOCLINE Team At MLA – Maria Collins – Martha Fishel – Karen Kraly Back at the office – Brent Ignacio – Barbara Nicholson – Lisa Theisen – Lis Unger

Network Coordinators Renae Barger, Middle Atlantic P.J. Grier, Southeastern Atlantic Max Anderson, Greater Midwest John Bramble, MidContinental Re Mishra, South Central Pat Devine, Pacific Northwest Alan Carr, Pacific Southwest Mark Goldstein, New England Catherine Rossignol, Canada

Agenda DOCLINE Today 2010 Changes Changes in Progress Upcoming Changes Print Retention

DOCLINE Today 2,904 libraries participating Over 1.6 million serial holdings records – 1.20 million print – 400,000+ e-journals (24.49%) 1.76 million ILL Requests in FY2010 Fill Rate is 92.7% Average number of routes is 1.29

ILL Requests

FY2010 ILL by Publication Year

New England Journal of Medicine

ILL By Library Level * ILLs during Jan 2011 – April 2011

Loansome Doc Requests

Network Delivery Methods * Snapshot over last 150 days (5/1/2011)

DOCLINE 4.5 (August 2010) Requests module updating Improved screen layout Improved workflow Enhancements

DOCLINE 4.5 Enhancements Warning message of possible duplicate order Warning message of erratum Do not route to Fill from physical format Transactions available for 150 days Odyssey as delivery method Improved date searching of requests Ability to search by patron name Contact library

Routing Instructions Page

Status / Cancel Results

Contact Library

DOCLINE 4.6 – Summer 2011 Loansome Doc Transfer – Search by patron name, – Remember library’s last ship to choice Resubmit Minor fixes Internal NLM system changes

Loansome Doc Transfer - Search

LD Transfer Show All Results

Loansome Doc Transfer - Request

Loansome Doc Transfer - Address

Status / Cancel Search Results

Resubmit - Request

Resubmit - Address

DOCLINE 4.6 – Summer 2011 Loansome Doc Transfer – Search by patron name, – Remember library’s last ship to choice Resubmit

NN/LM News Elimination of Resource Libraries ‘national maximum’ limit – Some libraries losing money at $11 ILL Fees – Within copyright – Cost recovery – Reasonable

Print Retention NLM Library Operations Strategic Plan – National print retention initiative NLM takes a leadership role to ensure that multiple copies of important biomedical print materials are preserved in print form in geographically distributed locations

DOCLINE Holdings by Format As of May 10, 2011

Decisions Scope: 250 AIM / PMC titles to begin the project Distributed retention – all regions / all titles 12 copies – minimum number – NLM makes bakers dozen of 13 Period of commitment = 25 years DOCLINE will be place of record

Edit Holdings

Serial Holdings - Commitment National commitment State commitment Consortium / local commitment Notify Resource Libraries before cancel No special commitment to retain 9,951 holdings (0.61%) 600 holdings (0.04%) 5,929 holdings (0.36%) 791 holdings (0.05%) 1,617,885 holdings (98.94%)

Search Filter

Serials Search

Holdings Report

Print Retention Summary DOCLINE changes – Serial holdings – OCLC data exchange NLM Task Force will make recommendations – Best practices – Participant agreement NLM / RML educational campaign

Enhancements Under Discussion OCLC to DOCLINE batch upload E-journal licensing

Resource Sharing in the Future Where have the requests gone? – Wider access to e-journals thru consortia buying – Fewer funds available for ILL borrowing – If not immediately available, user skips it – Shift to UpToDate, DynaMed, etc. NLM strategic plan Direction, needs?

Thank You

Questions & Answers