Great Places to Work Planning Session Wednesday, January 18, 2012 Sam ConnallyTracy EellsMordean Taylor-Archer Vice PresidentVice Provost Vice Provost for Human ResourcesFaculty Personnel Diversity & Int’l Affairs

Agenda  Welcome & Introductory Remarks  Committee Progress Reports  “Telling our Stories” – Paul Grantham, AVP Communication Services, Duke University  Provost’s Reaffirmation of Commitment to Great Places to Work Initiative  Campus Climate Survey Results – Office of Academic Planning & Accountability 2

Vision of a Great Place to Work  The University’s vision reflects a mandate that the University of Louisville become a “preeminent metropolitan research university” by the year  Faculty and staff give life to our vision and are the means by which we fulfill our teaching, research, and public service mission. 3

Vision of a Great Place to Work  Faculty contribute to student success in the classroom, generate knowledge through research and creative endeavor, and translate knowledge into practical solutions that improve the lives of the citizens of our city and state.  Staff employees help make this work possible, both in providing direct support to our academic and research activities, as well as through the myriad ways their work supports University operations. 4

Vision of a Great Place to Work  Making faculty and staff concerns a priority is what our Great Places to Work Initiative is all about.  The University is committed to a continuing and systematic evaluation of work life issues – in collaboration with the Faculty Senate, Staff Senate, CODRE, and COSW – to improve the quality of work life at UofL. 5

Assignment of Responsibility  To ensure continuity in our GPTW Initiative, the Provost has assigned responsibility for co- chairing the GPTW Initiative to the institutional officers with operational responsibility for policies and practices that most directly impact the work life of faculty and staff. 6 Sam ConnallyTracy EellsMordean Taylor-Archer Vice PresidentVice Provost Vice Provost for Human ResourcesFaculty Personnel Diversity & Int’l Affairs

Campus Climate Committee John Drees & Sharon LaRue  Chronicle of Higher Education Great Colleges to Work For Survey added to President’s Scorecard  Goal to Improve Overall Employee Satisfaction from 62 to 75 by  Goal to Improve from 62 to 65 in  Promoted UofL Campus Climate Survey (OAPA)  Hosted Community Ice Cream Socials on Belknap & HSC (with over 2000 participants). 7

Campus Climate Committee John Drees & Sharon LaRue  Summer Outdoor Film Series and Fall Family Picnic at Shelby Campus (2500 participants).  Office of Ombuds established & funded.  Received commitment for President / Provost to host campus-wide Open Forums each semester to enhance internal communications.  Received commitment for HR to review / re- energize employee suggestion and employee recognition programs. 8

Health & Wellness Committee Patricia Benson & Chris Cherry Davis  Expansion of Health Plan Subsidy for Get Health Now Participants increased from $240 to $480/yr.  Premium for on-campus health initiatives waived.  Level health plan premiums for four years!  Health Management Program Highlights  Disease Management Program Highlights  Elder Care Workshop Series

Health & Wellness Committee Patricia Benson & Chris Cherry Davis  Expanded health plan subsidy for part-time employees from $108/mo to 50% of FT subsidy.  Early adoption of Age 26 for children to remain on employee’s health plan.  Early adoption of women’s reproductive health care as preventive care (no co-pays, deductibles, or co-insurance).  Adoption of 2 ½ month extension on Flexible Spending Accounts (thru March 15). 10

Family Friendly Policy Committee Susan Duncan & Lisa London  Expansion of Shared Leave Program for Staff Employees (320 -> 480 hours).  Expansion of Parental Leave Program for Faculty & Staff from three to six weeks funded through Health & Wellness Program.  Suspension of tenure clock for birth or adoption.  Increased maximum point-in-time leave accrual from 44 days to 66 days for staff employees to promote leave use & avoid loss of leave. 11

Family Friendly Policy Committee Susan Duncan & Lisa London  Added domestic partners and their children to Family Medical Leave eligibility.  Modified FML policy to permit two employees to each take 12 weeks FML on birth or adoption (instead of sharing 12 weeks).  Recognized child birth as qualifying event for six weeks Short Term Disability (for all employees).  Added three months health insurance to Short Term Disability program (6 months total). 12

Professional Development Committee Brandon Hamilton  Supported HR commitment to create Staff Development Program (with two FTE).  Introduction to Supervision  Customer Service Excellence  Performance Management Training  Disciplinary, Grievance, & Appeal Training  Supported initiative by Office of Faculty Personnel to provide training to newly appointed academic department chairs. 13

Professional Development Committee Brandon Hamilton  Faculty Grievance Policy revised.  Staff Disciplinary, Grievance, & Appeal policies revised.  Staff Performance Evaluation form revised & campus-wide training underway.  Unit Business Manager training developed & implemented campus-wide. 14

Total Rewards – Comp & Benefits Dennis Finnegan & Elana Nance  Supported President’s scorecard goal for all UofL faculty & staff salaries to average 100% of market value by  Faculty increased from 90% to 91.0% since 2009  Staff increased from 90% to 93.7% since 2009  Restoration of merit funding in  3.0% for Board appointed administrators; faculty with regular appointments; and contract faculty.  3.0% for Staff earning $40,000 or more.  $1200 (4.0%) for Staff earning less than $40,

Total Rewards – Comp & Benefits Dennis Finnegan & Elana Nance  Received Provost’s commitment to faculty salary equity study in  Received Provost’s commitment to staff salary equity study in Chronicle of Higher Education Great Colleges to Work For Survey added to President’s Scorecard  Received approval and $10,000 funding to develop “Total Rewards” website for employees. 16

17 Telling Our Stories Paul Grantham Assistant VP Communication Services Duke University

18 Reaffirmation of Commitment to Great Places to Work Shirley Willihnganz Excutive Vice President & University Provost

19 Campus Climate Survey Results Office of Academic Planning & Accountability  Bob Goldstein  Emily Noonan  Cheryl Gilchrist

20 A Time for Celebration and New Expectations  Thank you for your individual & team efforts.  Next Steps.  Identify top outcomes.  Share our stories.  Chronicle Great Colleges Survey (Mar)