Student Integrity and Misconduct October 2011 Student Integrity and Misconduct Training for Administrative Staff supporting the Misconduct Process

Student Integrity and Misconduct October 2011 Student Integrity and Misconduct  Overview  Policy and Guidelines  Process  Checklist steps  Evidence and Record Keeping  The importance of good record keeping  Support and Resources  The role of the Student Complaints and Grievance Resolution Unit (SCGRU)

Student Integrity and Misconduct October 2011 Overview  Student Integrity and Misconduct – Policy & Guidelines PPL Staff involved in the administration of the Student Integrity and Misconduct process are required to familiarise themselves with the content of both the policy and guidelines. Since the implementation of PPL on 1 September 2011 a number of issues in the practical application of the policy have been identified. Through the application of the policy further areas for improvement may emerge.

Student Integrity and Misconduct October 2011 Process  Checklist Steps  Preliminary Investigation (Steps 1-10)  Advise an Integrity Officer or the Academic Registrar of the matter and conduct investigation in consultation  Schedule a meeting with the student (if required)  Collect relevant information/evidence  Conduct a TRIM check  Contact SCGRU for a recidivist & online tutorial check  Provide the completed preliminary investigation to the Integrity Officer or Academic Registrar: = Template/s provided for use

Student Integrity and Misconduct October 2011 Process  Checklist Steps  Preliminary Investigation (Steps 1-10)  Integrity Officer/Academic Registrar decides on an action  No further action (no record on student file)  Counselling/Warning (letter recorded on TRIM only)  * Referral to a Decision-maker: The Integrity Officer or Academic Registrar must determine the level of misconduct and refer to an appropriate decision-maker for consideration (decision matrix). This begins the formal misconduct process. * From receipt of the preliminary investigation to referral to a decision maker = within 5 working days.

Student Integrity and Misconduct October 2011 Process  Checklist Steps  Decision-maker decides on an action (Step 11)  Refer-on to another decision maker; or  * Issue Allegation Notice  Allegation Notice (Step 12)  * The allegation notice should contain clear details of the alleged misconduct and a hearing date and time  Consideration should be given to applying an RW to the student’s studies report  If requested provide the student with a copy of the evidence before the hearing (Step 13) From receipt of a referral to the issue of an allegation notice = within 14 working days From the issue of an allegation notice to the scheduled hearing = within 20 working days

Student Integrity and Misconduct October 2011 Process  Checklist Steps  Hold a hearing (Step 14)  Document the proceedings  Issue a decision letter to the student (Step 15)  The decision letter should clearly communicate the decision and how it was reached. Any penalty should also be clearly communicated along with the student’s right to appeal. From issue of the decision letter to student lodging an appeal = within 20 working days Send all paperwork to SCGRU for recording and forwarding to RAMS to create a misconduct file (Steps 16 & 17). * Penalties must not be implemented until after the appeal period lapses. The SCGRU will issue a finalisation letter activating the application of penalties.

Student Integrity and Misconduct October 2011 Evidence and Record Keeping  It is important to document all procedural steps and associated evidence including relevant s, written statements, assignments, memos, telephone contact, etc.  Good record keeping enhances accountability  The appeal body and/or ombudsman will scrutinise all information to confirm there has been procedural fairness.

Student Integrity and Misconduct October 2011 Communications and Confidentiality  Be mindful of language and tone  Ensure all internal communications are professional and impartial  Keep the issues between those who need to know  Respect the right to privacy and confidentiality Failure to observe these important points can compromise the appeal process

Student Integrity and Misconduct October 2011 The Role of the Student Complaints and Grievance Resolution Unit (SCGRU)  The Student Complaints & Grievance Resolution Unit is a central unit to support and administer the student misconduct process across the University. Webpage: Contacts: Manager: Ms Sandy Williams Administrative Support Officer: Ms Kerryn Biles SCGRU mailbox:

Student Integrity and Misconduct October 2011 QUESTIONS?