Presentation on Disability Management Given by Kathy Lauer Area Personnel Officer Faculty of Arts On April 4, 2006

Personal Incidental (PI) Sick Days

Employee Entitlements and Responsibilities Benefit Entitlement 9 PI days per year 9 PI days per year Responsibilities Inform supervisor Maintain absence/present report

Supervisor Roles and Responsibilities Roles To be informed by employee To be informed by employee Responsibilities To keep track of employees’ illnesses Advise employee if doctor’s certificate is needed Annually review to look for patterns

APO Roles and Responsibilities Roles To consult with To consult with supervisor, as required Responsibilities To annually review absence/present reports To speak to supervisor if any patterns

Short-Term Disability

Employee Benefit Entitlement and Responsibilities Benefit Entitlement On 3 rd consecutive day On 3 rd consecutive day 100% salary 100% salary May be reintegrated part-time May be reintegrated part-time May send doctor’s note directly to APO or to Benefits May send doctor’s note directly to APO or to Benefits Maximum of 5 PI days if same medical condition Maximum of 5 PI days if same medical condition Responsibilities To provide valid medical certificate Certificates to be submitted on monthly basis If reintegrating, doctor’s note must specify days, hours, light duties if necessary To be available for expertise, if required

Supervisor Roles and Responsibilities Roles To manage absence To manage absence To receive in a timely manner To receive in a timely manner New information New information Extensions Extensions Return to work dates Return to work dates Replacement Costs Replacement Costs Submit requests on a regular basis Submit requests on a regular basis Responsibilities To ensure medical certificate is valid To send to APO or Benefits To follow up May need to post *No longer need to submit NSC

Roles To manage absence To manage absence To consult with supervisor To consult with supervisor To consult with Benefits To consult with Benefits To be kept informed To be kept informed Responsibilities To ensure medical certificate is valid before sending to Benefits To follow up on dates APO Roles and Responsibilities

LONG-TERM DISABILITY (LTD) Entitlement, Roles and Responsibilities

Employee Benefit Entitlement and Responsibilities Benefit Entitlement To apply for LTD To apply for LTD To appeal if LTD declined To appeal if LTD declined Progressive return, if required Progressive return, if required Ends at age 65 Ends at age 65 Responsibilities To provide all necessary information To keep supervisor apprised of situation To comply with provisions of LTD policy, if accepted

Supervisor Roles and Responsibilities Roles To be informed To be informed Responsibilities To fill out NSC To pay employee on miscellaneous form if on progressive return May need to post

APO Roles and Responsibilities Roles To consult with Benefits To consult with Benefits Responsibilities To keep supervisor informed To assist in reintegration, if necessary

HR Benefits’ Roles and Responsibilities Roles LTD application LTD application Coordinate reintegration and progressive return to work schedules Coordinate reintegration and progressive return to work schedules Meet with APO, Supervisor, rehab specialist, as required Meet with APO, Supervisor, rehab specialist, as required Responsibilities Maintain close contact with insurer Ensure close follow- up of cases

Thank You And Good Health Resources: Collective Agreement – Article 37 – Salary Continuance Administrative Handbook – Benefits: Contributory Benefits Coverage FAQ – APO Office – local 4217 Benefits Office – local 3295