Piedmont College Student Work Program

Student Worker Training Piedmont College Student Employment Program MISSION STATEMENT   The mission of the Student Employment Program at Piedmont College is to provide students a meaningful work experience aimed at enhancing college and career goals, while providing financial support. The Student Employment Program assists the college and community businesses by developing employment opportunities that will allow students to earn money, expand academic preparation, and explore career objectives through college work experience. Piedmont College Student Work Program

Piedmont College Student Work Program Reason For Training Federal Government Guidelines Student Worker Policy and Procedures Create & Maintain a Positive Learning Environment Piedmont College Student Work Program

Types of Work Programs Two Programs-Work Study or Aid Federal Work Study (FWS) Funds from the Government for student work Supplements approximately 20% of the college student work program Must meet financial need criteria to qualify for FWS Work Aid Funded by Piedmont College 80% of program budget is Piedmont Funds for work aid Provides job opportunities for those not eligible for FWS Piedmont College Student Work Program

New Student Hire Packet A Student Hire Packet must be completed and returned to the Human Resources Office on the first day of work! These packets help us to: Maintain Student Employee Records Perform credit & background checks Record Confidentiality Statements Maintain Student Worker Training Attendance Records Prove your Eligibility to Work in the United States Piedmont College Student Work Program

New Student Hire Packet All students hired must complete a packet before they commence work. Checklist must be completed & signed. Supervisor forwards to Human Resources Office If packet is not completed and signed, Human Resources will return entire packet to supervisor for completion. Piedmont College Student Work Program

Piedmont College Student Work Program Benefit Package Students are not eligible to receive: Health/dental options Vacation/sick/holidays Disability/life insurance Retirement benefits Job Security/Budget Unemployment Benefits Piedmont College Student Work Program

Employment Eligibility Must be enrolled in school to work May work summer with proof of fall registration Maintain satisfactory academic performance Must be a citizen or permanent resident of the United States or show proof of eligibility to work on campus Piedmont College Student Work Program

Piedmont College Student Work Program Proper Attire Must dress appropriately for the JOB Avoid dressing as if you were going to class No torn clothing No pajamas, miniskirts, or tank tops No excessive exposure of skin No undergarments in view Ask your supervisor for specific department requirements Ask, “What is appropriate for me to wear in this position?” Students in highly visible positions should remember that they are often a prospective student’s first impression of the college; look respectable. Piedmont College Student Work Program

Piedmont College Student Work Program Confidentiality All information is CONFIDENTIAL Information you see, hear, read, etc. is NOT to be repeated, shared or acted upon outside of your work environment Must be careful to limit information you provide over the phone or in person. Confidentiality Statement Covers on-line access to computer data Covers data viewed, discussions heard, etc… FERPA Motto: “Keep any information obtained in the workplace at the workplace.” Piedmont College Student Work Program

Piedmont College Student Work Program Absenteeism Excessive absences or failure to work scheduled hours may result in termination Unexpected absences should be reported by telephone or in person Must report absence or tardiness immediately to supervisor Always discuss future absences or scheduling conflicts with your supervisor in advance. Student Workers are employees at will. Employment can be terminated at any time should the supervisor feel you are not respecting the position you hold. Piedmont College Student Work Program

Piedmont College Student Work Program Conflict Resolution Conflicts should be resolved through the supervisor. If conflicts cannot be resolved through the supervisor, they should be reported to the Assistant Vice President of Finance and Human Resources. Piedmont College Student Work Program

Piedmont College Student Work Program Work Hours Students shall follow a predetermined work schedule and are expected to work all scheduled hours each week. Maximum Hours (determined by total number of earned hours) If you are working in two departments, you cannot exceed your total maximum number of hours If working in more than one department, a set schedule for each department must be implemented. Cannot be in two places at once (no overlap) Complete a separate timesheet for each department Transfer of Jobs requires notification of supervisor and Human Resources Office in the form of a new Job Description Do NOT work during class times. If class is canceled or dismissed before its regularly scheduled time, it MUST be explained and initialed by your supervisor on the timesheet. Best not to ever list a time that is scheduled for class. Piedmont College Student Work Program

Piedmont College Student Work Program Breaks are Mandatory Shifts lasting longer than 5.00 hours require a 30 minute meal break. a student must LOG OUT for 30 minutes on their timesheet Shifts lasting longer than 8.00 hours require a 1 hour meal break. a student must LOG OUT for one hour on their timesheet Meal Breaks must show on timesheet and are unpaid. Example: 8:00- 5:00, might appear as: 8:00 – 1:00, 2:00 – 5:00 2:00-8:00, might appear as: 2:00 –4:30, 5:00 to 8:00 Piedmont College Student Work Program

Piedmont College Student Work Program Timesheets Timesheets must be turned in on time (bi-weekly/ 5PM Thursdays) Students should make every effort to complete and turn in a timesheet by the date indicated on the pay schedule. Late timesheets shall be submitted the next pay period. Must be typed & completed accurately It is recommended that you create a Master Timesheet with your class schedule for the semester already grayed out. Make sure all areas of timesheet are complete and accurate. Double-check all amounts for accuracy and sign your timesheet before submitting it to your supervisor. Incomplete timesheets will be returned to students for correction and students will be paid next pay period. Piedmont College Student Work Program

Piedmont College Student Work Program Payroll Check sheet Pay period is documented on the timesheet Times worked during class are explained and initialed Required breaks are indicated Maximum hour limits (8, 11, or 15) are not exceeded Number of hours and Pay are calculating correctly Both the student and supervisor signatures are present Helpful Hints: Use a light gray fill and your ink cartridge will go further! Do not copy/paste cells. Keep a copy of your Master Timesheet on your home computer and update it each day you work to avoid forgetting what hours you worked during the past weeks. Piedmont College Student Work Program

Piedmont College Student Work Program Serious Infractions Falsifying timesheets and breach of confidentiality are serious infractions. Students who commit such infractions of the employment policy are subject to judicial action at a college level and criminal prosecution by the U.S. Department of Education. Examples: Student fails to work their shift, but records the hours anyway. Student records hours on timesheet and does not work their entire shift listed on timesheet. Student allows another student to work in their place, but still counts those hours on their own timesheet. Piedmont College Student Work Program

Timesheet Due Date Form This is the date you must have your timesheet delivered to your supervisor by in order to get paid. The “Pay Date” is the day you can pick your paycheck up in the Business Office. For Example Only The “Pay Period” is the two-week date range in which you work. This also goes in the “Time Period” section on your Timesheet. Piedmont College Student Work Program

Piedmont College Student Work Program The information section must be completed in order for Human Resources to pay the correct student for the correct pay period. Incomplete timesheets will be returned to the student. Refer to the Pay Schedule for the correct “Time Period.” Gray in your class schedule to indicate times you cannot work. For Example Only Every 5 hours, workers are required to take a 30 minute break. Every 8 hours, workers are required to take an hour long break. The student and supervisor signatures are required. Piedmont College Student Work Program

Piedmont College Student Work Program Work Related Injury/ Sexual Harassment   Accidents must be reported immediately to Human Resources Inappropriate behavior must be reported immediately Piedmont College Student Work Program

Questions? Thank you for completing the Student Worker Training ! www.piedmont.edu Human Resources Student Worker Program Piedmont College Student Work Program