Mt. San Antonio College CLASSIFICATION AND COMPENSATION STUDY February 2012

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WHY WE ARE HERE Classification and Compensation Study Snapshot in Time Incorporate Organizational Changes Involve Employees

CLASSIFICATION STUDY

PURPOSE OF A CLASS STUDY Up-to-date & Current Enhance Recruitment Process Objective Appraisals Career Paths Training Opportunities Ensure Legal Compliance Fair Compensation System

CLASS STUDY METHODOLOGY Initial Meeting with Project Team Orientation Meetings PDQ Completion & Review Employee & Supervisor Interviews Draft Class Concepts Classification Description Development Employee and Supervisor Review Finalization

PROPOSED TIMELINE PDQ Due to Supervisor by March 9, 2012 PDQ Due to Department Head by March 16, 2012 PDQ Due to K&A by March 23, 2012 Employee, Supervisor, and Management Interviews – Week of April 2 OR 9, 2012 Draft Class Descriptions Developed by June 30, 2012

POSITION DESCRIPTION QUESTIONNAIRE

COMPLETING THE PDQ Not a Performance Evaluation Classifications are General During Work Hours (about 4 hours) No Changes by Supervisor

PDQ: SECTION 1.0 PURPOSE Brief Summary 2-3 Sentences Overall Purpose of Position Under general supervision, performs a variety of administrative, secretarial, and office assistance in support of management and departmental staff; provides assistance on a variety of assignments related to administration of budgets, contracts, research projects, and department programs; performs skilled word processing, data entry, and typing; provides information to the public and staff. Example: Administrative Assistant

PDQ: SECTION 2 ORGANIZATIONAL CONTEXT 2.1 – Immediate Supervisor Name & Title 2.2 – Staff Name and Title 2.3 – Work Decisions (within stated policies & procedures) 2.4 – Referred Decisions 2.5 – Review of Work (not performance review)

PDQ: SECTIONS 3.0, 4.0, & EQUIPMENT Computer Hand Tools Power Tools 4.0 CONTACTS Internal & External Not Supervisor Not Co-workers 5.0 BUDGET Actual Amount Expenditures & Revenues

PDQ: SECTION 6.0 DESCRIPTION OF WORK List Duties by Importance Begin with Action Verbs Time Frequency Importance

EXAMPLE: ADMINISTRATIVE ASSISTANT #TIMEFREQIMPDUTIES 125%SDCProvides administrative support to managers and departmental staff by assisting with duties of a complex nature, including preparing and editing agenda items for Board meetings. 215%SDCOrganizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data. 310%WIAssists or administers assigned department projects and/or programs as assigned by management staff.

PDQ: SECTIONS 6.1, 6.2, & – FLSA –Exempt or Non-Exempt 6.2 – Complex or Difficult Duties 6.3 – Changes in Responsibilities

PDQ: SECTIONS 7.0, 8.0, & SENSORY DEMANDS 8.0 PHYSICAL DEMANDS 9.0 ENVIRONMENTAL CONDITIONS

PDQ: SECTION 10 JOB REQUIREMENTS 10.1 – Skills, Knowledge, Education, & Experience –Current description –Specify changes 10.2 –Special Licenses/Certifications

SUPERVISOR REVIEW Last Page of PDQ Not a Performance Evaluation No Content Changes Comments Only

COMPENSATION STUDY

SURVEY ELEMENTS Comparator Agencies Benchmark Classifications

DATA COLLECTION Job/Class Descriptions MOU’s Organizational Charts Salary Information Description-to-Description 70% Match Follow-Up ALL ANALYSES COMPLETED IN-HOUSE NO QUESTIONNAIRES

TOP MONTHLY SPREADSHEET

STATISTICAL CALCULATIONS Median Midpoint Not Skewed Average Arithmetic Mean Percentages Above/Below

INTERNAL RELATIONSHIPS Lack of Data Non-Surveyed Classifications Whole-Position Analysis –Same class series –Scope of work –Organizational “worth” –Past internal relationships Implementation & Strategy Development

STAKEHOLDER TOUCH POINTS Kick-Off & Orientations Employee/Supervisor Interviews Class Description Review Final Classification Issues Compensation Study Elements Survey Results Final Compensation Structure

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