Supervisor Training - Student Job Workflow Presentation by Kathy Johnson Select Applicant Choose Action Move in Workflow 1

Updating Applicant Statuses In PeopleAdmin go to Track 2 positions Use the search bar to find the job you would like to update 2

Selecting Applicants Click on the “Applicants” tab If you want to filter the applicants by workflow state click on the “More search options link” 3

Filter by Workflow State Select the workflow state(s) you’d like to view. When you click search all applicants in the selected workflow states will be listed. 4

Selecting Applicants After you’ve sorted you can click the box next to “Last name” to select all applicants listed. To select specific applicants you’d like to move click on the checkbox to the left of their names. 5

Moving in Workflow Click on the “Actions” button to the right of the applicants’ names In the drop down menu select “Move in workflow” 6

Selecting New State You can make the same change for all selected individuals by choosing the workflow state next to “Change for all applicants” To choose different states for each applicant choose the workflow state next to each of their names. For some workflow states you will have to select a reason 7

Actions Taken Status of Applicant Applicants who do not meet minimum qualifications Applicants selected for a campus interview but not hired Finalist Selected Workflow Option Selected “Not Interviewed Not Hired” Will receive an automated – does not include the reason “Interviewed/Not Hired” Applicants do not receive an automated and need to be notified “Finalist – Send to HR 8

Hire Selected Applicant To start the hiring process of your selected applicant select “Finalist-Send to Human Resources” Once HR has reviewed the finalist they will change the status of the applicant to “Approved to Make Offer” and Initiate a background check for the applicant. This eliminates the need for the intent to hire form! 9

Interviewed/Not Hired If you interview the applicant but are not interested in hiring them you would select “Interviewed – Not Hired”. The applicant will need to be notified that they did not receive the position. They will not be automatically notified. 10

Not Interviewed/Not Hired If you are not interested in interviewing or hiring an applicant select “Not Interviewed-Not Hired” Selecting multiple applicants and choosing the same action for all applicants is often helpful in this stage. This will automatically generate an that will be sent to the applicant letting them know that they were not chosen for the position 11

Background Check Info When the background check is initiated the applicant will receive an from HireRight asking them to complete & verify their information. It may take several business days for the background check to be completed through HireRight. An will be sent from to the Supervisor when the individual has successfully completed their background Once the supervisor has received notification of the completed of the background check they will need to complete the upload spreadsheet and send to HR as soon as possible! 12

Offer Accepted Once HR has approved the department to make an offer to the applicant it is up to the department approver to contact the applicant and offer them the position. If offer is accepted the applicant’s workflow state needs to be changed to offer accepted by the department approver. Make sure to save your changes! 13

Applicant Hired! HR will move the applicant to “Hired” after the applicant has accepted the position. The new employee will receive an requesting them to complete a federal I-9 form online by the first day of work. This is generated after the upload spreadsheet has been processed. They will then come into Human Resources in Bouillon room 140 to verify their I-9 with acceptable forms of identification by the third day of work. A list of acceptable types of ID will be provided in the they receive requesting they complete the I-9. 14

Questions? 15

Feel free to contact the Student Employment Office if you have any questions! Bouillon Room East University Way Ellensburg, WA (509)