Module 2 Routine operations in Speednet 2.1.1

Module objective At the end of the module, you will be able to – Manage routine operations in Speednet for successful data updation – Process BNPL collection and accounting – Process collection agent articles and accounting 2.1.2

Mail list and TB list configuration Helps in automatic inclusion of all bags closed avoiding the scanning process during despatch Needs to be configured by each operator based on the despatches assigned Configuration sequence shown in next slide Watch the demo after the discussion 2.1.3

Mail list configuration sequence To access the bag configuration menu select Tools - Configure Mail/TB list

Auto generation of list Operator now selects the despatch concerned every day and clicks Fetch to get the data of all bags closed This quickens despatch process and reduces data entry

Collection and despatch process Involves collection from following sources – Articles booked at the POS counter of office – Booked in linked office with Point of sale – Booked in linked office manually – Collected from BNPL customers with data in excel sheet or without data Collected articles to be scanned and included in bags and bags despatched 2.1.6

Exercise – Tasks 2 &

Handling bags received – use of bag opening allocation Supervisor can configure bags to be opened by operators( one time job) This helps in making the bags received, available for users while opening of bags. There is no need for second scanning of bag while opening Supervisor can ensure equitable distribution and specific performance by operator concerned 2.1.8

Bag opening allocation process Supervisor uses the menu Master – Bag opening allocation and selects each designation to assigns bags for opening

Handling articles for delivery – Bag receipt Virtual scanning utility for bags received can automate receipt of articles but should meet following requirements – Despatching office should have closed bags through – speednet – Bag message should have been received in the receiving office. – Receiving Office to check and call server if data is not received – Articles on count should tally with those invoiced When bag is opened, articles scanned into the bag by closing office will be displayed for confirmation and receipt; Operator need not scan individual articles

Checking receipt of bag message Operator uses the menu View – Bags/bundles received

Bag opening ReceiptOpening

Exercise – Task

BNPL article collection process

Article collection without data Articles not arranged Collection is individual and time consuming as destination office to be selected during every collection Barcodes get scattered when destination wise bag closing is taken up, due to re arrangement Articles arranged destination wise Collection is easy as barcodes can be affixed serially and destination wise collection using range scanning can be used Range of articles can be straightaway included in bags with minimum effort Deferred data entry In both the above cases, articles are without data and despatch process hastens up Customer has to present data of articles in hard copy along with articles and this has to be validated before despatch and linked to barcodes concerned Data of articles has to be entered after the dispatch, to make address data available for delivery office Deffered data entry is to ensure the availabilty of data for delivery office for preparing delivery slip.

Collection process when articles are not arranged

Problem during closing of bag when articles are not arranged

Use of range scan when sorted

Deferred data entry Tools – Articles Address Data entry The operator uses the menu Tools – Articles Address Data entry

Collection with data in excel sheet Data in excel sheet to conform to the structure prescribed The customer may be advised to follow the destination sequence in listing the articles Including barcode in the excel sheet, though desirable, is not compulsory; this can be auto generated while accepting in SPC

Data structure for excel file

Sample excel file

Data upload and booking

Exercise

BNPL Billing process Initial configuration involves setting outstanding bill amount including service tax for the previous month Everyday, on collection of articles, report of daily transactions of booking sent to customer – tariff exclusive of service tax Bill for the previous month processed and sent to customer – bill includes outstanding balance, penal fee on outstanding balance, tariff for current month booking and service tax on the total tariff Option available to supervisor to waive penal fee if approved by competent authority Bill amount can be paid in any PO and receipt produced or the customer can also present cheque; Can also be offset against an existing credit balance; Payment data will not be updated unless authorised by supervisor

Daily report

Requirement of data entry for BNPL billing BNPL bill for a customer cannot be processed if detailed data entry for some articles is pending as can be seen in the screen below

Report of pending data entry for BNPL customers

Detailed data entry process

Bill generation process Bill processed using the menu BNPL – Customer-Monthly bill payment

Bill for customer Page 1Page 2

Payment acceptance (cheque)

Verification of payment The supervisor verifies the cheques received and enters date of clearance; Only upon entry of clearance, payment is taken as received; Supervisor will not be able to end shift when verifications are pending

Exercise and

Module 2 ends Thanks