Office of Employee Services 1001 Leadership Place, Killeen, TX 76549 Hiring Matrix Guide Hiring Managers are required to hire the applicant “who best meets the needs of their particular position.” A Hiring Matrix can be used to rank applications to determine whom you will interview. After you enter the interview score and reference checking score, this weighted matrix can become your ranking tool to determine who best meets the needs of your position. 4/12/2017

You must click on 'START' at the beginning of each session!

How to Evaluate Applications/Resumes In this example we are looking at an office support position How to Evaluate Applications/Resumes Type in all Required and Preferred qualifications as listed on your Position Description

“Minimum Requirements” is listed in the first box Min. Requirements

‘Minimum Requirements’ is listed in the first box. Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. ‘Minimum Requirements’ is listed in the first box. Click on the remaining boxes and type in all the Preferred education, experience and skills as listed on the Position Description

Assign a Weight to Each Factor Evaluate your position and type in a number (suggest 1 to 5) Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5 Assign a Weight to Each Factor Weight from 1 to 5 (with 5 the most important) How important are the requirements posted for this position? How important is leadership training for this position? How much weight do you want the clerical experience to count? (continue weighting all the education, experience and skills) How much weight do you want the interview to count? How important are reference checks?

You may enter an ‘X’ under minimum requirements Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. (applicant’s name) X If upon review, you do not see that an applicant meets the minimum requirements as listed on the Notice of Vacancy, place an “X” in the score box and the Application Score will reset to zero. Remember to document your evaluation thoroughly.

Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5 Mary Smith 3 5 3 2 3 5 2 5 95 95 Joe Jones 3 2 3 4 2 4 3 5 100 100 Sue Wang 3 5 1 3 3 3 76 76 As you begin to receive the applications, insert names of the applicants and score their education, experience and skills on a scale from 1 to 5. The computer will calculate the weighted ranking for each application. This score also appears in the ‘Total Score’ box. Continue to enter applicants’ names and scores during the application review process.

Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5 Mary Smith 3 5 3 2 3 5 2 5 95 95 Joe Jones 3 2 3 4 2 4 3 5 100 100 Sue Wang 3 5 1 3 3 3 76 76 At some point you must decide whom to interview. Clicking on the sort button will place the ‘application scores’ in descending order with the highest ranked applicants at the top.

Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5 Joe Jones 3 2 3 4 2 4 3 5 100 100 Mary Smith 3 5 3 2 3 5 2 5 95 95 Sue Wang 3 5 1 3 3 3 76 76 In this case the hiring supervisor might interview the top two applicants since their scores are close.

Enter the applicants’ overall or average interview score. Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5 Joe Jones 3 2 3 4 2 4 3 5 100 3 2 125 115 100 Mary Smith 3 5 3 2 3 5 2 5 95 5 4 120 140 95 Sue Wang 3 5 1 3 3 3 76 76 Enter the applicants’ overall or average interview score. Enter the applicants’ reference checking score.

Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5 Joe Jones 3 2 3 4 2 4 3 5 100 3 X 2 109 119 94 Mary Smith 3 5 3 2 3 5 2 5 95 5 4 140 114 89 Sue Wang 3 5 1 3 3 3 70 70 If a reference check is so negative that it warrants not hiring an applicant, place an “X” in the score box and the Total Score will reset to zero. Remember to document the reference check thoroughly.

Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5 Sort Joe Jones 3 2 3 4 2 4 3 5 100 3 2 109 125 Mary Smith 3 5 3 2 3 5 2 5 95 5 4 140 114 Sue Wang 3 5 1 3 3 3 76 70 Final Hiring Decision Resorting the data will show the applicant with the highest overall score. This can be used as a tool to determine who best meets the needs of this particular position.

Computer experience Min Requirements Payroll experience Teamwork Clerical experience Keyboarding skills TAMU experience Leadership trng Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5 Sort Mary Smith Mary Smith 3 5 3 2 3 5 2 5 95 5 4 140 109 Joe Jones 3 2 3 4 2 4 3 5 100 3 2 114 125 Sue Wang 3 5 1 3 3 3 76 76

A Hiring Matrix is set up for use at Office of Employee Services 1001 Leadership Place, Killeen, TX 76549 Hiring Managers are required to hire the applicant “who best meets the needs of their particular position.” A Hiring Matrix is set up for use at http://www.tamuct.edu/departments/humanresources/hiring-managers-supervisors.php If you have questions, please contact the Office of Employee Services at 254.519.8015/5707/8026 4/12/2017