2010 ELECTION TRAINING POLL CLERK

PRECINCT OFFICIALS The precinct team consists of: The precinct team consists of:  Republican  One Inspector  One Judge  One Poll Clerk  One Assistant Poll Clerk at Van Buren ONLY  Democrat  One Judge  One Poll Clerk  One Assistant Poll Clerk at Van Buren ONLY

ELECTION SET UP Contact your Inspector to confirm your attendance at the Monday evening set up of the precinct. Contact your Inspector to confirm your attendance at the Monday evening set up of the precinct.

OPENING/CL0SING POLLS You should arrive at 5:00 am to assist in setting up the polls. You should arrive at 5:00 am to assist in setting up the polls. You must remain in the polls, unless scheduled for replacement, until the vote tabulation is complete at the end of the voting day. You must remain in the polls, unless scheduled for replacement, until the vote tabulation is complete at the end of the voting day.

DUTIES OF POLL CLERKS Shall ask voters to provide or update their voter identification number Shall ask voters to provide or update their voter identification number Ask required voters to present additional documentation to verify their address Ask required voters to present additional documentation to verify their address Initial EACH ballot before giving it a voter Initial EACH ballot before giving it a voter Ensure that the voter is given the correct ballot. Ensure that the voter is given the correct ballot.

BALLOT STYLES Standard Official Ballot – used for most voters in the precinct Washington 2 and 3: – –County Ballot: For voters not residing in Nashville limits. – –Town Ballot: For voters residing in Nashville limits. Inspector will give you fifty (50) ballots at a time. Confirm the count when received.

POLL CLERK CHALLENGE Poll Clerks may only challenge voters based upon a dispute of the printed signature on the poll book and the signature provided by the voter. Poll Clerks may only challenge voters based upon a dispute of the printed signature on the poll book and the signature provided by the voter.

PHOTO IDENTIFICATION EVERY VOTER MUST PROVIDE EVEN IF YOU KNOW THE VOTER! EVERY VOTER MUST PROVIDE EVEN IF YOU KNOW THE VOTER! Judge, Poll Clerk or Inspector must review Judge, Poll Clerk or Inspector must review

PHOTO ID -What is acceptable? Acceptable photo ID must meet ALL of the following requirements: – –1. The voter’s ID displays the voter’s photo. – –2. The voter’s name on the ID must conform to the name on the voter registration record. Conform does not mean match identically. – –3. The voter’s ID must contain an expiration date, and either still be current or have expired sometime after November 4, – –4. The voter’s ID must be issued by the State of Indiana or the U.S. government.

Photo ID – Not Acceptable Voter is unable or unwilling to present photo ID, the inspector or one of the judges shall challenge the voter Photo ID presented by the voter does not meet all of the requirements, the inspector or judge shall challenge the voter. HAS THE VOTER SIGNED THE POLL BOOK? NO Voter may choose to leave and return with acceptable Photo ID YES Voter is challenged and may cast a provisional ballot

POLL BOOK –Check the poll book for the voter name and current address. –Does the voter need to provide additional information – we will talk more about this. –Have the voter sign only after determining eligibility. Once the voter signs the poll book he/she can not leave and reenter the polls. –Mark on the poll book the political party ballot requested in primary elections.

PROVISIONAL BALLOT If a voter does not appear to be a valid voter for any reason and insists upon voting at this time they may cast a provisional ballot. You will need to notify the Inspector so he/she may assist the voter with the required affidavit. If a voter does not appear to be a valid voter for any reason and insists upon voting at this time they may cast a provisional ballot. You will need to notify the Inspector so he/she may assist the voter with the required affidavit. Once ready, have the voter sign the poll book and provide them with the appropriate provisional ballot. Once ready, have the voter sign the poll book and provide them with the appropriate provisional ballot.

ADDITIONAL DOCUMENTATION Some voters are required to provide additional documentation confirming their residence address. Some voters are required to provide additional documentation confirming their residence address. This is in addition to the photo ID requirement. This is in addition to the photo ID requirement. The poll book will indicate if a voter is required to provide this additional documentation. The poll book will indicate if a voter is required to provide this additional documentation.

ADDITIONAL DOCUMENTATION  Documentation must contain voters current name and current address as shown on the poll list  Examples of acceptable documents are listed on page 13 and 14 of your Election Day Handbook  Poll Clerk indicates on the poll book the appropriate document code, as described on page 14 of Election Day Handbook  If a voter casts a provisional ballot because of additional documentation inform the voter that the deadline for voter to submit documentation to County Election Board is 6:00 pm on election day

ADDITIONAL DOCUMENTATION  DO NOT allow a voter to sign poll book until the voter has met all requirements, unless voter insists on voting, then voter must cast a provisional ballot.

BALLOT CONTROL Keep count of number of ballots issued and occasionally check the machines for accuracy. Keep count of number of ballots issued and occasionally check the machines for accuracy. Do not track which machine a specific voter used. Do not track which machine a specific voter used. Poll Clerks or Assistant Poll Clerks must initial each ballot issued to a voter Poll Clerks or Assistant Poll Clerks must initial each ballot issued to a voter Initial all Provisional ballots, which will have Clerk signature and seal, issued to voters Initial all Provisional ballots, which will have Clerk signature and seal, issued to voters

BALLOT CONTROL Do not give a voter a ballot until a voting booth is available. Do not give a voter a ballot until a voting booth is available. If a voter somehow spoils their ballot they may request a new one. If a voter somehow spoils their ballot they may request a new one. –Mark the original ballot “void” and place in the spoiled ballot envelope. –Issue the voter a new ballot.

ABSENTEE VOTING Assist in processing of absentee ballots. Assist in processing of absentee ballots. Confirm that the voter has not voted in person on election day and is eligible to vote in your precinct. Confirm that the voter has not voted in person on election day and is eligible to vote in your precinct. Note in the signature area on the poll list that the voter has voted absentee. Note in the signature area on the poll list that the voter has voted absentee.

CHALLENGING AN ABSENTEE BALLOT An absentee ballot may be challenged just as another other ballot. If a challenge is issued the Inspector will complete the required forms and the ballot will be returned to the County Election Board as a provisional ballot. An absentee ballot may be challenged just as another other ballot. If a challenge is issued the Inspector will complete the required forms and the ballot will be returned to the County Election Board as a provisional ballot. The application for absentee ballot serves as the voter’s affidavit. The application for absentee ballot serves as the voter’s affidavit.

ABSENTEE - VOTE IN PERSON A voter may vote in person at their precinct on election day as long as their ballot has not been processed. A voter may vote in person at their precinct on election day as long as their ballot has not been processed. If their name has already been marked with “absentee” on the poll book, the voter may not cast another ballot. If their name has already been marked with “absentee” on the poll book, the voter may not cast another ballot. If the voter cast a new ballot on election day the absentee ballot secrecy envelope should be marked, “unopened because voter appeared and voted in person.” If the voter cast a new ballot on election day the absentee ballot secrecy envelope should be marked, “unopened because voter appeared and voted in person.”

ABSENTEE - VOTE IN PERSON If the voter wants to cast their original ballot, the absentee ballot can be opened in their presence and placed in the voting machine after determining the voter is meets all other voting requirements.. If the voter wants to cast their original ballot, the absentee ballot can be opened in their presence and placed in the voting machine after determining the voter is meets all other voting requirements.. If the voter still has their original ballot, they may vote in person. They must give the inspector their original ballot, which will be marked “cancelled” and place in the defective ballot envelope. If the voter still has their original ballot, they may vote in person. They must give the inspector their original ballot, which will be marked “cancelled” and place in the defective ballot envelope.

RESIDENCY Look at flow chart on page 22 of the Election Day Handbook. Look at flow chart on page 22 of the Election Day Handbook. This will help you determine the correct procedure for voters who have moved. This will help you determine the correct procedure for voters who have moved. Do not deny the voter the right to vote. Do not deny the voter the right to vote. Voter can always cast a provisional ballot. Voter can always cast a provisional ballot.

VOTER NOT ON POLL BOOK FAIL SAFE PROCEDURES Attempt to determine if voter is at the wrong precinct Attempt to determine if voter is at the wrong precinct In a nutshell – if the voter is not on the poll book, contact the County Election Board. Voter may be eligible to cast a regular ballot. In a nutshell – if the voter is not on the poll book, contact the County Election Board. Voter may be eligible to cast a regular ballot.

ACCESSIBILITY All voters have right to vote privately and independently. No voter may be denied the right to vote because of any mental, physical, or sensory limitation All voters have right to vote privately and independently. No voter may be denied the right to vote because of any mental, physical, or sensory limitation Be considerate of voters with a disability Be considerate of voters with a disability Speak directly, slowly, and calmly to a voter or write a note to the voter Speak directly, slowly, and calmly to a voter or write a note to the voter Ask before providing assistance to a voter Ask before providing assistance to a voter

ACCESSIBILITY Dogs must be admitted to polls if they are assisting a disabled voter Dogs must be admitted to polls if they are assisting a disabled voter Inform the voter who you are and where you are if necessary. Inform the voter who you are and where you are if necessary. Voters may request to be accompanied and receive assistance by another person in the voting booth Voters may request to be accompanied and receive assistance by another person in the voting booth

ASSISTING DISABLED VOTER A voter may be assisted in the voting booth if they have a disability (permanent or temporary) or is unable to read or write the English language AND request assistance before entering the voting booth. A voter may be assisted in the voting booth if they have a disability (permanent or temporary) or is unable to read or write the English language AND request assistance before entering the voting booth.

WHO MAY ASSIST? Voter may designate anyone to assist them, including a relative or friend. Voter requests assistance but does not designate someone else to help them, BOTH judges must accompany the voter into the voting booth to assist voter. Anyone providing assistance must complete the affidavit of voter assistance at the polls (PRE-3) BEFORE ENTERING THE VOTING BOOTH WITH VOTER

WHO MAY NOT ASSIST The voter may NOT be assisted by the voter’s employer, officer of the voter’s union or a union representative. The voter may NOT be assisted by the voter’s employer, officer of the voter’s union or a union representative.

VOTING TO OCCUR IN POLL Precinct Election Officials may not leave the polling place with election materials to permit a voter to vote in the street or from an automobile. THE VOTER MUST ENTER THE POLLS TO CAST A BALLOT Precinct Election Officials may not leave the polling place with election materials to permit a voter to vote in the street or from an automobile. THE VOTER MUST ENTER THE POLLS TO CAST A BALLOT

YOUR VOTING RIGHTS If you are working outside your own precinct be sure to vote absentee. If you are working outside your own precinct be sure to vote absentee. You can not leave your poll throughout election day You can not leave your poll throughout election day Absentee Voting Hours in Clerk’s Office: Absentee Voting Hours in Clerk’s Office: –Monday through Friday, 8:00 am to 4:00 pm through Friday, October 29, –Saturday, October 30, :00 to 3:00 pm –Monday, November 1, :00 am to 12:00 noon.