ADEM Delegate Election Training November 2012 Executive Board

Assembly District Elections January 12 or 13, 2013 Elections held in all 80 Assembly Districts 12 delegates per Assembly District are elected (6 men / 6 women) for more informationhttp://

When are ADEMs? Meetings take place Bi-Annually Begins no earlier than 10 AM nor later than 3 PM Meetings must be over 2 hours long, because registration must be open for at least 2 hours Meetings should avoid conflicts with weekly religious observances ( Jewish Sabbath, Sunday Morning Church, etc.)

Candidate Eligibility? Persons wanting to run for ADEM delegate must have filled out the online application and had been verified as meeting the eligibility requirements by the CDP Deadline to file for candidacy is December 14, 2012 Candidate name and statement will not be posted until eligibility and correct AD is verified by CDP

Why are you here? Responsibility for “Convening” the meeting goes to a Democrat selected by the Regional Director All selected conveners must pledge to NOT seek a DSCC seat or E-Board position from the ADEM they are convening CDP must have all designated conveners by September 17, 2012

Convener Responsibilities Location Notice Chair Report

Location

Centrally Located ADA Compliant Easy to find Deadline November 15, 2012

Location Fill out the location form link: 011/ADEMform13/index.htmlhttp://fs3.formsite.com/CADEM2 011/ADEMform13/index.html

Location The best cost is FREE Ask the CDP if you can’t find a free location. We may know of one The CDP will reimburse up to $350 for a location (with the proper paperwork)

Notice

Notice should be sent to all Registered Democrats in the District Notice must be posted by December 3rd, 2012 Notice includes Date, Time, Location and Purpose of the Meeting. It also should have Rules for the Election, and filing deadline for candidates

How Notice is Delivered Press Release sent to local paper Notice to List serves CDP Website

Eligible candidates will be posted weekly online beginning November 22, They will be updated once a week Candidates are allowed a statement of 1200 characters (including spaces). No edits are allowed once submitted Day, Time, and Locations of the Meeting will be posted December 9, 2010.

Chair

Participation Only Democrats registered in the Assembly district as of October 22, 2012 Exception- Unless the person was under voting age or naturalized after October 22, They can register to vote onsite Paid $5.00 donation to defray ADEM costs Must sign-in in order to receive ballo t

What’s the $5 for? ADEM elections, statewide Voting materials, printing of ballots,locations, UPS/ USPS deliveries, insurance certificates, conference calls, trainings, etc Paper Products, whiteboards chalkboards, writing tools, stopwatch, ballot boxes, gavels, laptops, and location costs With 80 Assembly Districts in the state the small donation is critical to being able to conduct these elections

Running the Meeting Registration needs to be open at least 2 hour prior to election. Notice should include when doors open After Registration is closed only participants who have signed in or are standing in line are considered in on time

E-board Elections Besides Electing ADEM Delegates, E- board Representatives are voted on at this meeting E-board candidates do not have to file in advance Must have either been elected as a ADEM delegate, or be a State or Federal elected official, nominee or appointee

Report

Items that need to be reported by calling into to the CDP office on the Day of Election Names of newly elected Delegates & 2 male and 2 female runner-ups Newly elected E-board Representative Amount of donations collected.

Report Items that need to be sent to the CDP within 3 days after the meeting Sign-in Sheets Election Results (all ballots, affidavit, tally sheet, volunteer lists, and any other election materials) Donations collected Additional documents

Questions?

CDP Contact