Mississippi Election Commissioners Summer Workshop June 2014 Madalan Lennep, PMP Elections Consultant Using SEMS Reports to help with Voter Roll Maintenance.

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Presentation transcript:

Mississippi Election Commissioners Summer Workshop June 2014 Madalan Lennep, PMP Elections Consultant Using SEMS Reports to help with Voter Roll Maintenance and Election Night Reporting

Mississippi Election Commissioners Summer Workshop June 2014 I. State Agency Processing Reports II.Basic Utilization 1. Voter Search 2. Voter Registration 3. Printing Confirmation Cards III. Voter Roll Maintenance Reporting IV.Reporting Election Results Topics

Mississippi Election Commissioners Summer Workshop June 2014 I. State Agency Reports  Department of Health (DOH) VR-022  Administrative Office of Courts (AOC) VR-024

Mississippi Election Commissioners Summer Workshop June 2014 Voter Check – Deceased Voters  Potential Department of Health (DOH) Duplicate Voters Report – VR-022 Lists voters who match persons in the Department of Health (DOH) database of death certificate records. The "% Match" column indicates how close a match the voter (in bold) is with the DOH records, with 99% being the closest possible match.

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 State Agency

Mississippi Election Commissioners Summer Workshop June 2014 DOH Search

Mississippi Election Commissioners Summer Workshop June 2014 Process Deceased

Mississippi Election Commissioners Summer Workshop June 2014 Select then click Purge Voters

Mississippi Election Commissioners Summer Workshop June 2014 Voter Registration Screen

Mississippi Election Commissioners Summer Workshop June 2014 Audit Log

Mississippi Election Commissioners Summer Workshop June 2014 Voter Check – Disenfranchising Crimes  Potential Administrative Office of Courts (AOC) Batch Match – VR-023 Lists voters who match persons in the AOC database of disenfranchising crimes. The "% Match" column indicates how close a match the voter (in bold) is with the AOC counterpart(s).

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 II.Statewide Elections Management System (SEMS) Basic Utilization -Voter Registration- Voter Search and Merge -State Agency Interfaces- Reports and Labels -Address Library- Districts and Precincts -Elections Management- Jury Management

Mississippi Election Commissioners Summer Workshop June

Mississippi Election Commissioners Summer Workshop June Voter Search

Mississippi Election Commissioners Summer Workshop June 2014 Voter Search Screen

Mississippi Election Commissioners Summer Workshop June Tab Area 3. Scope Area 1. Saved Search Area 4. Search Button

Mississippi Election Commissioners Summer Workshop June 2014 SEMS will perform EXACT match unless you use % (shift 5) = Wildcard Name Tab

Mississippi Election Commissioners Summer Workshop June 2014 Activity Tab

Mississippi Election Commissioners Summer Workshop June 2014 Districts Tab

Mississippi Election Commissioners Summer Workshop June 2014 Search Result Totals Search Results

Mississippi Election Commissioners Summer Workshop June 2014 Search Result Tips

Mississippi Election Commissioners Summer Workshop June 2014 Search Result Reporting

Mississippi Election Commissioners Summer Workshop June 2014 Output Tab

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 Access Voter Record Double click on name Or highlight name and click Select

Mississippi Election Commissioners Summer Workshop June Voter Registration Screen

Mississippi Election Commissioners Summer Workshop June 2014 Split Link

Mississippi Election Commissioners Summer Workshop June 2014 Address Section

Mississippi Election Commissioners Summer Workshop June 2014 Name and Address History

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 Audit Log

Mississippi Election Commissioners Summer Workshop June 2014 Audit Log Trail

Mississippi Election Commissioners Summer Workshop June 2014 Print functions

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 Print preview provides audit tracking on Voter Record

Mississippi Election Commissioners Summer Workshop June 2014 Confirmation Card shows on Audit Trail

Mississippi Election Commissioners Summer Workshop June 2014 Click Search to return to Voter Search

Mississippi Election Commissioners Summer Workshop June 2014 Quick Voter Search

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 IV. Activity Reporting  Voter Movement Report – VR-001  Registrant Activity Report – VR-007  Include in EC meeting minutes

Mississippi Election Commissioners Summer Workshop June 2014 Voter Movement/Change of Counties Report

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 Tips to remember for Voter Roll Maintenance 1. Document all actions 2. Act as a Commission 3. Print reports and review 4. Approve actions 5. Spread on minutes

Mississippi Election Commissioners Summer Workshop June 2014 IV. Reporting Election Results – Stage 4

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 Print GEMS Election Summary Report

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014

Mississippi Election Commissioners Summer Workshop June 2014 Questions /Answers

Mississippi Election Commissioners Summer Workshop June 2014 SEMS Support Center SEMS (7367) MSOS Elections IT Team Madalan Lennep Stephanie McCann Derrick Cooper Antonio Sudduth