A Presentation on the Management and Curriculum Audit for the Guam Public School System April 14, 2009

Presentation Outline Introduction Methodology Governance, Management and Communications Educational Services Delivery and Curriculum Review Human Resources and Personnel Management Financial Services Facilities/Safety and Security Technology Management Potential Fiscal Impact

Methodology Reviewing existing reports and data sources. Conducting a diagnostic review. Conducting employee surveys. Visiting 13 schools in the school system. Conducting the formal on-site view with a team of six consultants. Preparing the draft and final reports.

Governance, Management and Communications Commendations o Holding Board Meetings throughout Guam. o Adding Ex-officio Stakeholders on Board. o Superintendent’s Inclusive Approach to Decision Making. o Manager’s Internal Control Program.

Major Recommendations o Reduce the number of Board Standing Committees. o Increase training opportunities for Board members. o Update all Board policies and create SOPs. Governance, Management and Communications

Major Recommendations o Assign a Superintendent ’ s liaison for policy development. o Create performance-based evaluation system for central office administrators. o Eliminate 18.5 assistant principal positions. Governance, Management and Communications

Major Recommendations o Delete the Public Information Officer (PIO) position, and outsource Public Relations function. o Develop a Communications and Public Relations Plan. o Establish an Education Foundation for the Guam Public School System. Governance, Management and Communications

Educational Services Delivery and Curriculum Review Commendations o Headstart Program Model for Accountability. o Special Education and ESL Accountability Procedures. o Initiated Plans for Updating Content Standards and Performance Indicators.

Educational Services Delivery and Curriculum Review Major Recommendations o Eliminate excess teaching positions at elementary level. o Eliminate excessive teacher aide positions. o Fill the four Program Coordinator positions and two of the vacancies in the Office of Research, Planning and Evaluation.

Educational Services Delivery and Curriculum Review Major Recommendations o Identify key instructional units and school representatives for consistent involvement in curriculum and program planning. o Identify a minimum number of curricular and instructional priorities about which the GPSS leadership is adamant that the school system must achieve.

Educational Services Delivery and Curriculum Review Major Recommendations o Collaboratively develop and implement a districtwide, research-based, and rigorous Instructional Plan. o Establish a system of curricular monitoring and accountability. o Identify and replicate successful processes, procedures, and best practices.

Human Resources and Personnel Management Commendations o Establishing Guam Commission for Educator Certification. o Regular Review of Classification and Compensation by Department of Administration. o High Quality Professional Development for Teachers and Principals.

Major Recommendations o Eliminate position of Acting Assistant Personnel Services Administrator and hire highly qualified Personnel Services Administrator. o Improve the customer service focus and efficiency of Personnel Services staff. Human Resources and Personnel Management

Major Recommendations o Develop a plan for consolidation of the personnel and payroll databases into an integrated personnel/payroll system. o Implement a recruitment and retention plan for teachers. o Develop more “grow-your-own” teachers though enhanced programs with the University of Guam. Human Resources and Personnel Management

Major Recommendations o Review and revise GPSS practices for application of overtime pay and compensatory time. o Implement a plan to systematically and consistently provide performance assessments. Human Resources and Personnel Management

Financial Services Commendations o Developing a Standard Operating Procedure on Fixed Assets Management. o Internal Auditor has made Improvements in GPSS Accountability System.

Major Recommendations o Design and prepare a user-friendly budget document. o Establish and communicate comprehensive Board policies and standard operating procedures for budgeting. o Provide to the Superintendent and the Guam Education Policy Board sufficiently detailed monthly reports. Financial Services

Major Recommendations o Improve the accountability system for procurement. o Implement the Fixed Asset Management Standard Operating Procedure. o Perform an in-depth study of the GPSS School Food Service Program. o Restructure the internal audit function to report directly to the Board. Financial Services

Commendations o Standard Operating Procedures for Safety and Security. o Tapping Resources of Guam Homeland Security. o Implementation of a School Uniform Policy. Facilities/Safety and Security

Major Recommendations o Overhaul the maintenance operation at GPSS thoroughly, radically, and completely. o Rebid custodial services as part of a total outsourced maintenance and custodial package for GPSS. Facilities/Safety and Security

Major Recommendations o Establish as a permanent method of facilities improvement, a public-private partnership arrangement for the construction and maintenance of all future new schools, as well as for the renovations and expansions of existing school facilities. o Prepare a new “Ten-Year Capital Facilities Plan ”, update it annually, use it as the official planning guide, and measure progress against the plan. Facilities/Safety and Security

Major Recommendations o Close F. Q. Sanchez Elementary School and absorb students as well as some faculty members into Merizo Elementary School. o Staff the Safety Administrator’s Office to permit the full implementation of the Standard Operating Procedure and related training programs. o Close the GPSS Warehouse in Piti. Facilities/Safety and Security

Commendations o Adopting the 2008 Gateway to Success Technology Master Plan. o Requiring Schools to Complete School- based Technology Plans. Technology Management

Major Recommendations o Create a Director of Technology, Lead Technician, and Education Technology Coordinator positions. o Increase GPSS technical support capabilities by outsourcing computer support. o Develop rigorous technology expectations for GPSS teachers and staff.

Technology Management Major Recommendations o Prepare a comprehensive disaster recovery plan. o Create Technology Procedures Manual. o Track performance data on work requests and other major operational processes to develop specific standards.

Potential Fiscal Impact Savings Costs Years Total 5-Year (Costs) or Savings Total Savings $34,988,537$33,843,537$33,739,527$36,616,692 $175,804,98 5 Total Costs ($3,396,411)($4,861,045)($4,863,429)($3,122,063)($3,124,447) ($19,367,39 5) Total Net Savings $31,592,126$28,98,492$28,876,098$33,494,629$33,492,245 $156,437,59 0 Total Five-Year Net Savings Minus One-Time (Costs) - ($325,842) $156,111,74 8

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