Agenda Wednesday, June 18, :00-Noon Campus Center Ballroom Introductions Transportation and Construction Update UCRR road changes Shuttles and Parking Human Resources H1B Visa Form HR Upgrade Professional Development training for FY15 Procard Reallocation July 1 st Records Management Update McCormack Loading Dock Closure and Survey Budget and Financial Planning Update Next F&A Meeting will be on Wednesday, August 13, 10:00-noon Location – Chancellor’s Conference Room Finance and Administration Advisory Meeting

Human Resources June 18, 2014 Human Resources

HR Upgrade – HCM v.9.2 Technical Upgrade What does this mean to departments?

HR Upgrade – HCM v.9.2 Look of some screens will be changing Navigation of some screens will be changing

HR Upgrade – HCM v.9.2 Manager view—small changes Self service, approvers, and time keepers—new time sheet GO LIVE Mid-Oct. 2014

HR Upgrade – HCM v.9.2

Training and Development Fall and Spring Course Offerings

Training and Development Course Offerings  Supervisory Leadership Development – five week program (once a week)  Staff Development - 2 full days – Certificate of Completion courses  Project Management and Planning – full day  Emotional Intelligence and Leadership Effectiveness – half day  Work of Leaders – Change Management Tool – full day  Future Thinking - half day  Presentation Skills – 2 half days Professional Development

 Managing Multiple Priorities – half day  Effective Meetings – half day  Write on the Mark Business Writing Program – full day  Interviewing Skills – full day  Supervising Students – half day  Change and Team Agility – half day  Effective Problem Solving – half day Training and Development Course Offerings Professional Development

Hiring Process Training

Hiring Process  3 Training Classes conducted  27 total participants Trainings Changes to policy  Posting of Jobs  Workflow changes  Forms  Interviewing  References  Interview Exchange Special focus in training

Hiring Process  Open for comments until Jun 30 th  Revision 2  Training in the Fall (monthly trainings moving forward)

Procard Reallocation June 18, 2014 Darryl A. Mayers UMB Procurement Department

Procard Account Code Reallocation Effective July 1, 2014, all cardholders (or their designee) to process on-line reallocations for Procard transactions. Improved budget forecasting and tracking of expenses. Increased spend leverage (contract negotiations). Need training? –Sign up for a Procard Refresher/Reallocation Workshop or utilize the job-aid available on-line.

ExecMajorFun d Co de Dep tID Dept NameProject ID Jour nal ID Jour nal Dat e Req ID/ Journal Header Desc Voucher Invoice ID/ Line Decription Procard Holder Name Procard Merchant Amount Academic Affairs Academic Affairs - Other B Provost & VC Acad Affairs N/AAP / 11/ _ Mayers, DarrylINT NEW ENGLAND ASSOCI Academic Affairs Academic Affairs - Other B Provost & VC Acad Affairs N/AAP / 9/ _ Mayers, DarrylNAME BADGE PRODUCTI ONS Academic Affairs Academic Affairs - Other B Provost & VC Acad Affairs N/AAP / 6/ _ Mayers, DarrylCRUCIAL.C OM Compliance Report to VC’s

Any other information needed on Compliance Report? Consequences for not reallocating

Records Management Update June Contracts & Compliance

McCormack Loading Dock Closure and Survey June Contracts & Compliance

Budget and Financial Planning Update June Budget & Financial Planning

Current focus (internal) o funding FY14 budget errors o base operating expense review o department (org) changes o Open encumbrances go against FY15 budget Deadline passed o PAs for position funding changes

Current focus (external) o status of FY15 state budget o Board of Trustees’ meeting FY15 fees financial metrics capital project review & policies o System Office oversight

Financial metrics Operating margin – current yr revenue/current yr expense Financial cushion – unrestricted net assets/current yr expense

Financial metrics Operating margin FY14FY15FY16FY17FY18 Boston-1.8%-2.3%-1.5%-0.8%0.2% High3.4%1.8%2.2%4.8%6.3% Low-2.5%-4.5%-1.5%-0.8%-1.3%

Financial metrics Financial cushion Use of reserves (cumulative) FY14FY15FY16FY17FY18 Boston22.4%17.9%12.7%9.1% FY14FY15FY16FY17FY18 Bldgs$0$5.6$18.6$21.0 Deficit$6.5$13.5$19.3$22.3$22.1

Balancing by FY18 ($ in millions) FY14FY15FY16FY17FY18 Actual-$6.5-$7.4-$9.3-$12.9-$10.0 Reported-$6.5-$7.0-$5.8-$ 3.0 $0.2 Gap- $0.3 $3.5 $ 9.9$10.3 -No new programs -Expanded staffing, services and new initiatives funded with existing resources -No new subsidies for research activities -Solutions to addressing the gap

Eight trends to watch o governance o federal and state funding o focus on student outcomes o enrollment (demographic changes) o technology o fund raising o finances (net revenue, solvency) o risk management Source: Presentation by Grant Thornton to Audit Committee of the University of MA; June 11, 2014.