1 PMP & CAPM Information

2 Is PMI Certification For You?  Personal desire to achieve high standards of excellence  Significant Project Management experience  Desire/time to study outside of class  Some $$$.$$ to spend to get the job done

3 What Is PMI Certification?  “The purpose and goal of (PMI’s) certification program is the development, maintenance, evaluation, promotion, and administration of a rigorous, examination-based, professional certification credential of the highest caliber.”

4 What is PMI?  International Professional Organization  Sets Professional Standards(PMBOK ® )  Endorsed by the American National Standards Institute (ANSI)  Founded in 1969  100,000 members (2003)  Certifications: PMP & CAPM To learn more, visit… or

5 What is the PMBOK Guide? Project Management Body of Knowledge  Sum of knowledge within the profession of project management  ANSI Standard  Practitioners and academics apply/advance it  “Generally accepted”  Dynamic – PMBOK 4th Edition

6 Certification Eligibility Application Options (PMP) Candidates applying for certification must satisfy the educational and experiential requirements for one of the following categories: Category 1 (4 yr degree) Category 2 (H.S. diploma)

7 Required Supporting Documentation 1. Proof of educational background 2. Experience Verification forms (See handbook) 3. Proof of contact hours of project management training (e.g., Certificates) Also see checklist on page 10 of the handbook

8 Certification Examination Application Process Credentials for educational background Experience Verification Form(s) (4,500 or 7,500 hours of Project Management Experience) Completed Examination Application PM Training Verification (35 hours for PMP)

9 Category 1 Criteria (PMP) At the time of application, the candidate: 1. Holds a baccalaureate or equivalent university degree, and 2. Has a minimum of 4500 hours of project management experience within the five process groups (3 years of PM experience within the last 6 years) hours of Project Management training (Must coincide with Knowledge Areas)

10 Experience Verification Forms ( See PMI Certification Handbooks For PMP) The Experience Verification form is used by candidates to properly document and report project management experience One Experience Verification form must be submitted for each project within the eligible timeframe On the form, candidates must indicate the number of hours worked in each of the five process areas

11 Project Management Process Areas Project management process experience is organized into one or more of the following process areas: Initiating Planning Executing Monitoring & Controlling Closing

12 Category 2 Criteria At the time of application, the candidate: 1. Does not hold a baccalaureate or equivalent university degree but holds a high school diploma or equivalent secondary school credential, and 2. Has a minimum of 7500 hours of project management experience within the five process groups (5 years of PM experience within the last 8 years) hours of Project Management training (Must coincide with Knowledge Areas)

13 PMP/CAPM Certification Fees  Non PMI Members: $555  PMI Members: $405  Retest Fee (member): $275  Retest Fee (non-member): $375  PMI Membership Fee: $119 (+$10 app fee)

14 Requirements for CAPM  23 hours of formal Project Management training. OR  1,500 hours of Project Management Team Experience.  Certification is good for 5 years.

15 What Is A Project?  A project is a temporary endeavor undertaken to create a unique product or service.  It is done for a purpose and has interrelated activities  An operation (work) refers to work that is ongoing and repetitive

Project Management Lifecycle Initiating Processes Planning Processes Monitoring & Controlling Processes Executing Processes Closing Processes

The Project Management Lifecycle Closing Level of Activity Time Initiating Planning Monitoring & Control Executing

Calculating the required hours of Project Experience 18

Calculating the required hours of Project work across the 5 processes 19

Summary of Project hours, deliverables and breakdown of hours 20

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22 PMI Certification Handbook

23 PMI Membership Application Page

Taking a look at the PMI Application 24

25 Eligibility Notification A PMP Examination Eligibility Letter will be ed to qualifying candidates upon receipt of application. Candidates must take the Certification Examination by the expiration date shown on the Eligibility Letter. (Typically, 12 months.)

26 Any questions concerning the PMP Certification Examination Applications can be directed to the Certification Department at the Project Management Institute Questions?

27 The Exam  TOUGH!  CBT (15 minute tutorial)  Prometric Testing Centers  200 Multiple Choice Questions  Randomly selected from a pool of  Pass/Fail (You need about 106 to pass)  htm  4 Hours

28 The PMP Exam  Initiation178.5%  Planning4723.5%  Execution4723.5%  Controlling4623.0%  Closing147.0%  Professional Responsibility2914.5%

29 The CAPM Exam  Integration %  Scope Management %  Time Management %  Cost Management12 8.8%  Quality Management 9 6.6%  Human Resources 9 6.6%  Communications 9 6.6%  Risk Management %  Procurement Management 96.6%

30 Exam Tactics / Strategy  Real world experience can help/hurt you  Your “right answer” vs. PMI’s “right answer”  YOU MUST THINK LIKE PMI!  Know the knowledge areas, processes (including order), and inputs, tools and techniques, outputs  Understand core processes and facilitating processes This is a project. What’s your completion date?

31 Taking The Exam (Suggestions)  Answer questions you are 100% sure of  Mark questions you are unsure of  Take at least one break  Review your answers  Use the entire four hours

32 Exam Tactics / Strategy (During the 15 minute tutorial time…) Write down all formulas Write down the processes by knowledge area Read each question twice Try to first answer the question without looking at the four answers Read all four answers - then decide

33 Exam Tactics / Strategy  Real time experience can help/hurt you  Your “right answer” vs. PMI’s “right answer”  Know the knowledge areas, their processes (including order), and inputs, tools and techniques, and outputs  Understand core processes and facilitating processes

34 Exam Tactics / Strategy  Memorization is absolutely required, but memorization is not enough  It’s not enough to know the answer, you have to know why it’s the correct answer  “Rule of 3”  Know the material cold  The “48 hour cram”

Knowledge Areas Project Management Process Groups InitiatingPlanningExecuting Monitoring and ControllingClosing 4. Project Integration Management 4.1 Develop Charter 4.2 Develop Project Management Plan 4.3 Direct and Manage Project Execution 4.4 Monitor and Control Project Work 4.5 Integrated Change Control 4.6 Close Project or Phases 5. Project Scope Management 5.1 Collect Requirements 5.2 Define Scope 5.3 Create WBS 5.4 Verify Scope 5.5 Control Scope 6. Project Time Management 6.1 Define Activities 6.2 Sequence Activities 6.2 Estimate Activity Resources 6.4 Estimate Activity Durations 6.5 Develop Schedule 6.6 Control Schedule 7. Project Cost Management 7.1 Estimate Costs 7.2 Determine Budget 7.3 Control Costs 8. Project Quality Management 8.1 Plan Quality 8.2 Perform Quality Assurance 8.3 Perform Quality Control 9. Project Human Resource Management 9.1 Develop Human Resource 9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team 10. Project Communications Management 10.1 Identify Stakeholders 10.2 Plan Communications 10.3 Distribute Information 10.4 Manage Stakeholder Expectations 10.5 Report Performance 11. Project Risk Management 11.1 Plan Risk Management 11.2 Identify Risks 11.3 Perform Qualitative Risk Analysis 11.4 Perform Quantitative Risk Analysis 11.5Plan Risk Responses 11.6 Monitor and Control Risks 12. Project Procurement Management 12.1 Plan Procurement12.2 Conduct Procurement12.3 Administer Procurement 12.4 Close Procurement

36 Questions On The Exam  Knowledge, Application, Analysis  You must know how to apply the information you have learned.  Emphasis is on “process” (i.e. the Project Management Life Cycle)  questions are likely on the PMBOK processes / ITTO

37 Questions On The Exam  Situational  questions  e.g. “What would/should you do in this situation?”  Network diagrams often have more than one question  4-8 formula-type questions  5-8 Earned Value (EV) questions  Extraneous information  Blue sky questions/distracters (Say what?)  Half answers  Always choose the BEST answer

38 Taking The Exam Watch For Key Words! (Often italicized) For example: first, last, next, best, never, always, except, not, most likely, less likely, primary, initial, most, etc.

39 Taking The Exam (Suggestions)  Use the entire four hours  You will know if you passed immediately—just scroll down a bit  Ensure you get verification that you passed from the test center attendant

40 Go For It! (But have a plan…)  Decide ASAP when you will become a PMP  Schedule your exam  Study 2-4 days solid prior to taking the exam  Take the night before the exam off  Prayer can’t hurt  Pass the exam

41 Getting Ready For Exam Day Schedule your exam date with Thompson Prometric THOMSON PROMETRIC TEST CENTER 1931 EAST BEN WHITE BLVD SUITE 900A Phone: Site Code: Bring your PMI authorization letter and two forms of ID to the Prometric Testing Center Plan to take at least one break You will get scrap paper, pencils, basic calculator

42 Know Were You Are Going

43 Other Resources  PMBOK Appendix G: Summary of knowledge areas  PMBOK Glossary (very helpful)  CBT and/or hard copy practice tutorials/exams  Pmstudy.com

44 What Questions do you have?