Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC) Leveraging Technology for our Military Community CCME, Jan 2015 Introduce, asked show of hands who is AI or ed centers. Thank them for what they do for service members. Give personal education goal story.

Agenda Our Customers AI Portal Benefits AI Portal Upgrade Jun 2014 Oct 2014 31 Jan 2015 DoDI 1322.25 Base Access Demo AFVEC Benefits AI Portal Requirements and Airman Impact Questions

Our Customers Air Force Education Centers Academic Institutions Explain how all three systems interact. Give example from student applying for TA to the invoicing process. Air Force Active Duty, Air Force Reserve, Air National Guard, and Civilians

AI Portal Benefits Electronic submission of invoices Current status of submitted invoices Faster payment Real time grade submissions Update school information Load degree programs Load term dates Load credit cost Submit degree completions View school ratings Register for Associate to Baccalaureate Cooperative (ABC) Program Register for General Education Mobile (GEM) Program Explain all the benefits. For degree programs, reiterate that it is a requirements for schools to load their degree programs. Also focus on submit degree completions

AI Portal Upgrade Jun 2014 Redesign of AI Portal Action items (displays # of missing grades, overdue grades, invoicing, school ratings, pending authorization letters) Input credit costs and term dates Students select from what school input Can “require” students to use, removes manual input Update Directory information (mandatory) Degree completions, Invoicing, & Grades Degree programs & Policy director (Oct release)

AI Portal Upgrade Jun 2014 Example of Action Items 13500 grades posted by AI Portal, 1800 via AFAEMS

AI Portal Upgrade 1 Oct 2014 Degree programs required to be loading in AI Portal Students must select from degree programs loaded in AI Portal. No free type Input credit costs and term dates. Mandatory requirement postponed until 1 Oct 15. Feature can be used now. Reduces errors on TA documents Forums Allow information sharing (policy / new updates) Ask questions (no student Personally Identifiable Information (PII) Base Access Request Required to visit Air Force bases Submit requests, view status, upload student attendee list Messaging System Allows secure messaging to be sent between academic institutions and bases Science, Technology, Engineering, and Mathematics (STEM) Ability to identify STEM degrees so Airman can search 524 currently loaded in the AI Portal

AI Portal Upgrade 31 Jan 2015 AI’s will be able to add + / - when updating grades AI’s will have the ability to change grades For courses conducted at their school Student education goal responsibility will remain at base education centers AI’s were scheduled to be responsible for education goals 1 Oct 2014 Streamlined Base Access Request School refund process Submitted in AI Portal, identify student(s), attach refund receipt No more emailing refund receipt to Central Office or MyCAA billing

DoDI 1322.25 MOU Addendum for Education Services between Educational Institutions and the U.S. Air Force. Page 49 b. Institutions will: (5) Register and use the AI Portal to input Institution basic information, degree offerings, tuition rates, invoice submission, course grades submission, degree completions, and to pull pre-established educational institution reports while conducting business with the USAF. (6) Submit one consolidated invoice per term via the AI Portal for each class in which active duty military airmen are enrolled using Mil TA. Submission will be made during the term, no earlier than after the final add/drop/census date, and no later than 30 calendar days after the end of the term. (7) Submit course grades via the AI Portal for each class in which active duty military airmen are enrolled using Mil TA. Submission will be made no later than 30 calendar days after the end of the term.

Base Access

Base Access

Base Access

Base Access

Base Access

Base Access

Base Access

AFVEC Benefits One Stop Shopping for AF Active Duty, AF Reserves, Air National Guard, and Civilians Search for schools Search for degree / certification programs (56,052 Programs currently loaded via AI Portal) View enrollments / GPA (2.0 for undergrad, 3.0 for grad) Apply for TA (Automatically shows on AI Portal when approved) View CCAF Web Progress Report Request CCAF transcript Rate their school / View school ratings View posted grades (from AI Portal) View GEM and AU-ABC schools

AI Portal Requirements and Airman Impact Load Degree programs Cannot submit education goal Submit grades No further TA and possible reimbursement Update directory Grades cannot be updated (See above) Report degree completions Education Levels not updated Manage term dates Airman cannot apply for TA Manage course catalog (course listing) Airman cannot select course during TA application

Messaging Messaging capabilities Two-way communication between: Base education office and AI’s Ability to use messaging for students will be in a future release Messaging system will replace email notification Provides better tracking Eliminates bad email address failures Keeps notifications, no lost emails Automatic “read” time/date stamped Messaging Demo

Two ways to access the messaging area AI Portal Messaging Two ways to access the messaging area School messages are a general inbox, all users can access Personal messages are user specific only Accessing messages this way only opens user specific box (not general school box)

AI Portal Messaging Inbox Functionality similar to email Two boxes General: all users can see “My Messages”: user specific Click on message to select Expands to reply Click “New Message” to create Send to user or location

AI Portal Messaging Inbox

AI Portal Messaging New Message Fill in all fields to send Message can be tracked via “Sent” area of “My Message” folder Attachments are not allowed Click to create new message

If you have any questions, comments or feedback, please contact us: aiportal@bamtech.net or call 334-517-6172 24

Questions