K-12 Data Warehousing and Reporting AIRPO Presentation January 11, 2006 Nicole Catapano, Ph.D., WSWHE BOCES Kathleen Maxwell, Capital Region BOCES Anita Murphy, Albany City School District

NYS Student Identification System (NYSSIS)  Purpose: to assign a stable, unique student identifier (10-digit number) to every pre- kindergarten through grade 12 student in New York State public school when he/she first enrolls.  Unique identifiers will  enhance student data reporting  improve data quality  ensure that students can be tracked longitudinally as they transfer between districts  Unique identifier auditing system for data verification

NYC Buffalo WNYRIC Rochester WFL Monroe Syracuse CNYRICMORIC Suffolk Nassau LHRIC Yonkers MHRIC NERIC Level 1 BroomeSCT Statewide Data Warehouse Statewide Repository District 1 District 2 District 3 District 1 District 2 District 3 Level 2 Level 3 Statewide Reports Service NYSSIS

NYSED Data Repository System  Level 0 (regional) —data will be entered from district student management system to Level 0. After district verifies accuracy data will be moved to…  Level 1 Repository (regional)—data will be moved from district student management system to Level 1. After district verifies accuracy data will be moved to…  Level 2 Repository (statewide)  includes student name and unique identifier  source of individual and summary performance reports and verification reports.  Once verified, data get transferred and locked into…

Repository System (continued)  Level 3 Repository (State use)—  data for school report cards and accountability decisions  to protect student privacy: no student names and unique identifiers are encrypted

Data Submission Time Line  Beginning in , all K-8 data must be submitted through the State Repository System.  By the school year, all high school data elements and selected other Department data collection forms will be reported through the State Repository System.  What does this mean for school districts?

Role of Data Administrator (a.k.a. Chief Information Officer) Districts are strongly advised to appoint a data administrator to  coordinate and lead the collection of data,  oversee changes in and maintenance of the local data management system, and  chair a committee of district staff charged with ensuring the accuracy of data. What does this look like in a school district?

Using the Data Repository to Improve Performance

Reports from the Repository  Designed to enable school administrators, teachers and parents to better meet the instructional needs of individual students.  Eventually include almost all State exams  Available to all public schools and BOCES using Analytical Tool  Continual improvement based on feedback

Reports from the Repository  Individual Student Reports for grades 3-8 and NYSAA  Tailored to student grade and performance level  Parent report will include Web address with additional information appropriate for students at that level  District and School summary reports, showing subgroup performance and beginning in showing longitudinal performance  Item/performance indicator analyses, as appropriate

NYS Virtual Learning Space  VLS provides instructional content to teachers that will enable students to meet the State’s learning standards. The Web portal  organizes resources and tools to provide “one-stop shopping” for instructional needs  eliminates the time and effort that is involved in searching for and researching educational resources  provides online professional development opportunities

How can a K-12 data warehouse benefit higher education? How can this partnership improve student success?

 The New York State Report Card, contact the School Report Card Coordinator at  New York State assessments, go to the Office of State Assessment web site at  Data collection and reporting for New York State, go to the Information and Reporting Services web site at or contact Martha Musser at or (518)  Accountability, contact Ira Schwartz at or (718) NYSED Contact Information

 Nicole – or visit our website at  Kathleen –  Anita – Our Contact Information

THANKS FOR ATTENDING! Questions?