1 LAA 2 October Retest STC Testing Inservice October 13, 2014

Protocols Please silence all cell phones. Be fully present: –Be an active listener –Refrain from text messaging and ing – All distracts others. –Participate, don’t dominate –Limit side bar conversations Throw trash away on the way out. 2

3 Test Security Policy All personnel involved in any aspect of standardized testing must: – be trained (appendix V) –strictly adhere to all security policy procedures –Only personnel trained in test security and administration shall be allowed to have access to, or administer any standardized test.

Test Security Policy (cont.) Materials: Storage and Use –A predetermined, secure, locked area should be designated for storage of secure materials – the principal and School Test Coordinator (STC) should have the only keys for the duration of testing. –No one is to work in the secure storage area without another person present. 4

Test Security Policy (cont.) Materials: Storage and Use –Test booklets and answer documents are secure materials that must NEVER be left in open areas or unattended. –Test Administrators (TA) should be given access to test booklets ONLY on the day(s) the test is administered. –Test Administration Manuals must be given out at least one week before testing begins. 5

Test Security Policy (cont.) Materials: Storage and Use –All testing materials must be accounted for using electronic documentation that is then ed to District Test Coordinator (DTC) at the conclusion of testing ( –At the conclusion of daily testing or during an extended break, all secure testing materials must be counted and returned to the secure, locked storage area. 6

Test Security Policy (cont.) Accommodations for Special Populations –Must be accommodations the student receives on a regular basis throughout the school year (IEP, IAP, ACE). –New accommodations or changes to an accommodation must be made to a student’s IEP or IAP 30 days prior to the start of testing. 7

Test Security Policy (cont.) Accommodations (cont.) –Only accommodations actually used in testing are to be coded – after testing is completed. –Give TAs a list of the students that they are testing and their accommodations. –For accommodations that allow responses on anything but an answer document, the responses must be transferred to a scorable answer document, using a No.2 pencil for the student to receive a score. 8

Test Security Policy (cont.) Accommodations (cont.) –Test Read Aloud or Communication Assistance – All tests except the ELA Reading and Responding sessions can be read aloud, signed, or cued. –The directions only to that session may be read aloud, signed, or cued. 9

Test Security Policy (cont.) LEP Accommodations –The TA may not translate passages, questions, or answer options on the test from English, but may translate directions to the test, which appear in the TA Manual, as well as the boxed directions in the test booklet that appear at the beginning of the Reading and Responding and Proofreading sessions in the ELA test. 10

Test Security Policy (cont.) LEP Accommodations (cont.) –Students must respond in English; student responses may not be translated by the TA. –LEP students who are also classified as special education or Section 504 may also receive accommodations as specified on their IEPs or IAPs. 11

Test Security Policy (cont.) Testing Environment –Must be the same as the usual classroom environment (Appendix IV). –Complete form if large room such as library, cafeteria, etc., scan, and to Emma. –Spacing between students –Space for students to handle materials –Procedures for controlling interruptions 12

Test Security Policy (cont.) –A change in set Pupil /Teacher Ratio or classroom must have written permission from LDE (Appendix IV). –Small group – no more than 8 students –May not schedule different assessments in same room at same time – even small groups 13

Test Security Policy (cont.) Classroom Preparation –The classroom must be prepared for testing. –Students need to be seated with sufficient space between them. Seating needs to be staggered. –Seating charts must be completed by each Test Administrator. –Any content related bulletin boards, walls, or posters must be covered or removed. –Testing signs) must be on door. 14

Test Security Policy (cont.) Test Administration –If TA does not know students, then an ID must be presented by the students before testing begins. –Students must have room for materials and to write at desks. –Test administrator must read directions as written. –Test materials must be disseminated and picked up as directed in Test Administration Manual in a systematic order. 15

Test Security Policy (cont.) Test Administration –Test administrator must periodically circulate around the room and monitor students as they are testing. –Students may not use highlighters, markers, or crayons on the answer document. If a student uses anything but a No. 2 pencil on the answer document, the responses must be transferred to a clean answer document. 16

Test Security Policy (cont.) Test Administration –ELA Writing Topic for LAA2 TA must read aloud the directions from the manual. The Writing Topic may be read aloud, but not discussed. TA must stand next to a student and read aloud all of pages 4 and 5 in the test booklet. TA can translate the directions to LEP students, but must read the Writing topic in English. ELA test administrators must receive a copy of the Writer’s checklist to read aloud during test administration. 17

Test Security Policy (cont.) Test Administration –The TA Manual specifies where calculator use is permitted. –Where calculator use is permitted, students may not use calculators with CAS (Computer Algebra System) or other symbolic manipulation capabilities. 18

Test Security Policy (cont.) Cell Phones, Cell Phone Watches, and Other Electronic Devices –All student and test administrator cell phones and other electronic devices MUST be turned OFF during testing. This must be carefully monitored during testing. –Students’ phones and other electronic devices must be turned in to the test administrator before testing 19

Test Security Policy (cont.) Cell Phones, Cell Phone Watches, and Other Electronic Devices (cont.) –If an individual student’s cell phone is seen, rings, or if there is any cell phone activity while the phone is on the student’s person during the actual testing sessions, then the test on which the student is working will be voided. In such instances, the teacher is to collect the student’s test and answer document immediately and have a hall monitor take the student to the office. 20

Test Security Policy (cont.) Cell Phones, Cell Phone Watches, and Other Electronic Devices (cont.) –The student must remain out the classroom until testing is completed for that subject. An Irregularity Report and a Void Notification Form must be completed and sent to the District Test Coordinator as soon as possible. 21

Test Security Policy (cont.) Cell Phones, Cell Phone Watches, and Other Electronic Devices (cont.) –If a student’s cell phone rings and it is with the phones that have been collected, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided. 22

Test Security Policy (cont.) Cell Phones, Cell Phone Watches, and Other Electronic Devices (cont.) –If a test administrator’s cell phone rings, is seen, or if there is any cell phone activity during testing, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided due to Administrative Error. –If an Administrative Error occurs, a retest may be given prior to the next scheduled test administration with the approval from the State. There will be a $ charge assessed to the school for each retest due to Administrative Error. 23

Test Security Policy (cont.) Emergencies During Testing –Students should place answer documents on top of test booklet and hand all secure materials to TA as they file out of room. –TA should carry documents with them outside of the building. –If test security has been maintained, testing may continue after students return to the room. 24

Emergencies During Testing (cont.) –If test security has been compromised, testing should not be continued. Answer documents should be sent in with the responses that were completed prior to the emergency. 25

Test Security Policy (cont.) Administrative Error –If tests are voided due to Administrative Error, a retest may be given prior to the next scheduled test administration. –$350 charge to school for each retest due to administrative error. 26

Test Security Policy (cont.) How to Avoid a Violation –Do not examine any test items. –Do not give students access to test questions prior to testing. –Do not copy, reproduce, discuss, or use at any time, all or part of any secure test booklet or answer document. –Do not coach examinees in any manner during the test. 27

Test Security Policy (cont.) How to Avoid a Violation (cont.) –Do not alter or interfere with examinees’ responses in any way. –Do not provide answers to students in any form - written, printed, verbal, or nonverbal. –Administer the tests in a manner that is consistent with instructions provided by LDE. –Follow all security regulations for distribution and return of secure materials. 28

Test Security Policy (cont.) How to Avoid a Violation (cont.) –Have a written accounting of secure materials before, during, and after testing. –Report ANY testing irregularities to the Principal and the District Test Coordinator. –TESTING IRREGULARITY REPORT to DTC (Appendix IX) 29

Test Security Policy (cont.) How to Avoid a Violation (cont.) –Testing irregularities to be on the look out for: Excessive erasures Plagiarism Unauthorized materials use 30

Test Security Policy (cont.) Irregularities –When something out of the ordinary happens complete an irregularity form. –WHEN IN DOUBT, FILL IT OUT. 31

Test Security Policy (cont.) What Happens After a Violation –The District Test Coordinator (DTC) shall be notified in writing immediately by the School Test Coordinator (STC) and Principal. –The District Test Coordinator (DTC) starts an investigation process. –A report of the investigation and a written plan of action is provided to JPPSS and State Superintendents within 30 days. 32

Fall 2014 Alerts Seniors Taking the Fall Retest –Make sure retesting seniors who do not have a full- day school schedule make arrangements to remain at school for full days during the fall retest administration. LAA 2 Fall Retest –LAA 2 students who are earning Carnegie units toward a high school diploma may retest in the fall. 33

Fall 2014 Alerts (cont.) Students who scored Unsatisfactory in both Science and Social Studies will retest in both. Do not retest students who scored Unsatisfactory in only one of the two. Unlike the GEE retest, the LAA 2 ELA and Mathematics tests are combined into a single test booklet and answer document. 34

Fall 2013 Alerts (cont.) Answer Documents –All answer documents are secure and must be returned to DRC. –Soiled and damaged answer documents are to be returned to the District Test Coordinator (DTC) in the provided plastic bag. Affix a Unscorable Document label to damaged documents. –Students must use only #2 pencils to mark and write in the answer documents. –If a student uses anything other than a #2 pencil on the answer document, the responses must be transferred to a new answer document. 35

Test Security Policy (cont.) Assurance –All parties involved in the testing procedure must sign a JPPSS “Oath of Test Security and Confidentiality Statement” BEFORE testing begins (Appendix I-A & I-B). –The JPPSS “Oath of Test Security and Confidentiality Statement” must be kept on file for three (3) years. 36

Test Security Policy (cont.) Assurance (cont.) –Scan and the STC Oath to DTC. –Keep TA Oath on file at school site for 3 years. –AFTER testing is concluded all parties involved in the process must sign the “Oath of Test Security and Confidentiality Statement”. (in manuals) –Scan and the STC Oath to DTC after testing. –Keep TA Oath on file at school site for 3 years. 37

Test Security Policy (cont.) Return district office documents in the provided envelope –security checklist copies –documentation of testing irregularities –the School Test Coordinator Oath of Security and Confidentiality Statement Everything will be scanned and ed. 38

Test Materials Return Use of the DRC return bags to protect scorable materials is mandatory when packing answer documents for return. All scorable and non-scorable materials will be returned Friday, October 24, All materials will be returned to the warehouse (4600 River Rd., Marrero). 39

Test Security Policy (cont.) Training at School Site –Use PowerPoint to train all personnel. –Training must be completed by October 17, 2014 –Record of training must be faxed to Jo Lynn Tompson by Friday, October 17, –Use Appendix V for sign-in sheet. 40

Test Security Policy (cont.) Training at School Site –Test administrators must have ample time to read the manual before testing occurs. 41

TESTING TIMES Is a daily publication Contains step by step directions and reminders for the day Delivered daily via to school test coordinators Posted on the Testing Department page on the jpschools.org website 42

Summary –Test Security is of the utmost importance. –Study the Test Coordinator Manual –Completely read the entire “JPPSS Test Security Policy” and Test Administrator Manual BEFORE testing begins. –Review the Test Security Policy 43

Where to Access This Presentation Go to: –jpschools.org –Departments –Testing –Downloads 44

Fall Retest Materials Delivery and Return October 8: Delivery of LAA 2 fall retest materials, including large print and braille October 8: Electronic security checklists posted to LEAPweb October 10: Deadline for ordering additional materials October 20–24: Test administration October 21–24: Makeup testing October 24: Return of scorable and nonscorable fall retest materials

LAA 2 Testing Schedule TESTING DATESUBJECT/SESSION Monday, October 20English Language Arts (sessions 1 and 2) Tuesday, October 21 *English Language Arts (sessions 3 and 4) Wednesday, October 22 *Mathematics Thursday, October 23 *Science Friday, October 24 *Social Studies * These are also makeup testing days. NOTE: If a student is testing in both LAA 2 and GEE, School Test Coordinators must contact the District Test Coordinator for further instructions. As of July 1, 2014, the GEE will be administered only as a district testing program. Districts must offer the GEE twice a year. There is no age limit for retesters..

General LAA 2 Administration Alerts ● Security checklists must be used to track materials. Electronic copies are available on Be sure to indicate on the checklists which unused answer documents received Test Not Taken labels. ● STCs must return district office documents (security checklist copies, testing irregularities documentation, the Oath of Security and Confidentiality Statement). Scan and them to Emma. ● STCs must provide test administrators a list of students approved for accommodations, as well as the accommodations the students are to receive. ● When testing students approved for accommodations, test administrators must make sure that they provide the assigned accommodations and code the provided accommodations on the students’ answer documents.

LAA 2 Bar-code Labels There are no preidentified answer documents for LAA 2 fall retesters. Before testing begins, a bar-code label must be affixed to all answer documents and student identification information must be hand coded according to directions in the LAA 2 Test Administration Manual. If a student is testing using more than one answer document, bar-code labels must be affixed to each and the fields coded exactly the same. If a student took no part of a test, return the student’s unused answer document with all other unused answer documents. The School Test Coordinator must affix Test Not Taken labels to unused answer documents that have bar-code labels and/or hand-coded student information. ALIGN TOP OF LABEL L Pelican Parish 001 Bayou High School LAA 2 FALL 2014 BAR-CODE LABEL ALIGN TOP OF LABEL L Pelican Parish 001 Bayou High School LAA 2 FALL 2014 BAR-CODE LABEL

LAA 2 Test Not Taken Labels (affixed by School Test Coordinator) After all makeup testing is completed, the School Test Coordinator must: ● Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels. ● Affix yellow Test Not Taken labels over bar-code labels. ● Test Not Taken labels must be affixed to unused hand-coded answer documents whether or not they have a bar-code label affixed. ● Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels. TEST NOT TAKEN DOCUMENT LABEL (YELLOW) ALIGN TOP OF LABEL APPLY THIS LABEL ONLY TO HAND-CODED ANSWER DOCUMENTS ON WHICH NO TEST ITEMS WERE ATTEMPTED D510418NOTSCORE LAA 2 FALL 2014 TEST NOT TAKEN LABEL ALIGN TOP OF LABEL APPLY THIS LABEL ONLY TO HAND-CODED ANSWER DOCUMENTS ON WHICH NO TEST ITEMS WERE ATTEMPTED D510418NOTSCORE LAA 2 FALL 2014 TEST NOT TAKEN LABEL Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.

LAA 2 Unscorable Document Labels (affixed by the District Test Coordinator) UNSCORABLE DOCUMENT LABEL (BLUE) INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS) Use if an answer document was – torn or damaged, – intended for another student, or – marked with ink, highlighters, markers, or crayon. Unscorable answer documents must not be thrown away. Any student responses must be transferred to a hand-coded answer document to be scored. Documentation about the incident should be kept by the District Test Coordinator. Do not affix these labels to answer documents for students whose tests should be voided. Do not affix these labels to soiled answer documents. ALIGN TOP OF LABEL THE DISTRICT TEST COORDINATOR MUST FOLLOW THE SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL D510418NOTSCORE DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR. LAA 2 FALL 2014 UNSCORABLE ALIGN TOP OF LABEL THE DISTRICT TEST COORDINATOR MUST FOLLOW THE SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL D510418NOTSCORE DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR. LAA 2 FALL 2014 UNSCORABLE

LAA 2 Soiled Documents (handled by District Test Coordinator) Do not return documents soiled with bodily fluids to DRC. ● If an answer document or test booklet is soiled with bodily fluids (e.g., blood, vomit), the DTC should destroy the document by shredding, if the document can be shredded, or by burning. ● Complete and fax the Soiled Document Form, available at to LDOE and DRC. The answer document or test booklet security number must be recorded on the form to ensure the document is not included in the missing document report. SOILED DOCUMENT FORM

LAA 2 Used and Unused Answer Documents USED (Scorable Material) UNUSED (Nonscorable Material) Used LAA 2 answer document: ● hand-coded answer document on which a public school or post–high school student has marked responses to one or more items and on which a bar-code label has been affixed to page 1 Student information must be hand coded since preidentified answer documents are not provided. Unused LAA 2 answer document: ● an answer document on which no test items were attempted—regardless of whether it has a bar-code label and/or hand-coded student information Test Not Taken labels must be affixed to unused hand-coded answer documents whether or not they have a bar-code label affixed. All unused answer documents—those that require Test Not Taken labels and those that do not—must be returned.

All scorable and nonscorable test materials for LAA 2 will be returned on Friday, October 24. ● Packaging Scorable materials: Used answer documents should be sorted by content area. If it is helpful, used answer documents for an entire school may be arranged in sequence according to security number. ● Packaging Nonscorable materials: Nonscorable materials should be sorted by content area. Test booklets and unused answer documents may be boxed together. If it is helpful, nonscorable materials for an entire school may be arranged in sequence according to security number. Used and unused test booklets may be intermixed. LAA 2 Packaging Alerts

LAA 2 Packaging Alerts (continued) DRC Return Bags for Scorable Materials DRC return bags are provided in the shipment of LAA 2 test materials. ● Districts and schools are provided large, gusseted bags to protect scorable materials from water or other potential damage during transit. ● Make sure the School Test Coordinator has used a DRC return bag in each school box containing scorable materials. ● Test materials should be returned in boxes provided by DRC. ● After verifying scorable materials from each school, the DTC must seal each DRC gusseted return bag tightly using one of the provided plastic ties.

Contact Information Jo Lynn Tompson Office: Blackberry: Emma Vidacovich Fax: