Assessment of Organisational Development Capacity of National Nodes Partner Institutional Viability Assessment (PIVA) Simba Sibanda Troparg Consultancy Services troparg@ecoweb.co.zw

Criteria for Appointment of Node Hosting Institutions Ability to engage with wide range of stakeholders, including good relations with government Ability to convene high level policy engagements with all key stakeholders Staff and facilities to maintain good communications with stakeholders and the rest of FANRPAN Capacity to secure and effectively manage grants and contracts on behalf of FANRPAN

Capacity Assessment Necessary to regularly assess the capacity of node hosting institutions with respect to the above criteria Can be done using Partner Institutional Viability Assessment (PIVA) tool

What is PIVA? PIVA is: A management tool Has numerical scale and matrix-method design Used to identify changes and progress in the organizational development capacity of partner organizations

Why PIVA? PIVA provides a framework for detailed organizational analysis Analysis enables organizations to identify long-term and leadership oriented strategies to address shortcomings and achieve set goals

Areas of Assessment Governance and Leadership Operations and Management Systems Human Resource Development Financial Management systems Programmes and Service Delivery External Relations and Advocacy

Governance and Leadership Governing body Mission Legal status Constituency Leadership

Operations and Management Systems Administration Information communication technology Facilities, property & equipment management Planning Program development & implementation

Human Resource Development Staff roles Task management Performance management & staff development Salary administration Team development & conflict resolution

Financial Management Systems Accounting Budgeting Financial controls Audit/ external financial review Resource base

Programs and Service Delivery Sectoral expertise Constituency ownership Impact assessment

External Relations and Advocacy Public relations Regional collaboration Government collaboration Private sector collaboration Ngo collaboration Advocacy Mobilization of resources

Assessment Total of 115 competency areas assessed Scores/stages: Nascent (1) Emerging (2) Consolidating (3) Viable (4) Each competency area part of the six broad areas Maximum score 460 (see PIVA Tool Form for details)

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Regional Office) Timeframe Baseline Sept 2005 Target by Sept 2007 Target by Sept 2010 Governance & Leadership 30 54 68 Operations and Management Systems 55 93 110 Human Resources Development. 28 50 60 Financial Management Systems 32 52 Programs and Service Delivery 16 33 40 External Relations and Advocacy 47 86 114 Total System Points 208 368 460

Organisation Development Systems Baseline August 2007 FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Botswana Node Hosting Institution Office – BIDPA) Organisation Development Systems Baseline August 2007 Target by Sept 2010 Governance System 63 (93%) 68 Operations and Management System 88 (84%) 105 Human Resources Development System 51 (88%) 60 Financial Management System 63 (94%) 67 Programme and Service Delivery 29 (81%) 36 External Relations and Advocacy System 78 (76%) 102 Total 221 (83%) 265 Figures in parentheses are the baseline scores as a % of the five-year target

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Malawi Node Hosting Institution Office – CISANET) Organisation Development Systems Baseline June 2006 Target by Sept 2007 Actual Score August 2007 Sept 2009 Sept 2012 Governance System 48 63 61 (90%) 68 Operations and Management System 59 92 85 (76%) 107 112 Human Resources Development System 36 50 40 (67%) 58 60 Financial Management System 47 60 (88%) 67 Programme and Service Delivery 21 35 32 (80%) 38 40 External Relations and Advocacy System 90 81 (73%) 103 111 Total score 274 390 359 (78%) 441 459

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Mauritius Node Hosting Institution Office – Faculty of Agriculture, University of Mauritius) Organisation Development Systems Baseline August 2007 Target by Sept 2009 Sept 2012 Governance System 62 (93%) 65 67 Operations and Management System 100 (89%) 110 112 Human Resources Development System 46 (79%) 51 58 Financial Management System 56 (84%) 63 Programme and Service Delivery 29 (76%) 35 38 External Relations and Advocacy System 62 (62%) 81 108 Total score 355 (79%) 405 450

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Namibia Node Hosting Institution Office – NEPRU) Organisation Development Systems Baseline August 2007 Target by Sept 2009 Sept 2012 Governance System 44 (65%) 51 68 Operations and Management System 73 (89%) 86 112 Human Resources Development System 41 (68%) 46 60 Financial Management System 49 (72%) 52 Programme and Service Delivery 24 (67%) 28 36 External Relations and Advocacy System 70 (65%) 88 107 Total score 301 (67%) 351 451

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Swaziland Node Hosting Institution Office – CANGO) Organisation Development Systems Baseline August 2007 Target by Sept 2009 Sept 2012 Governance System 53 (80%) 60 66 Operations and Management System 73 (74%) 83 99 Human Resources Development System 45 (82%) 49 55 Financial Management System 57 (92%) 61 62 Programme and Service Delivery 25 (66%) 32 38 External Relations and Advocacy System 66 (72%) 80 91 Total score 319 (78%) 365 411

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Tanzania Node Hosting Institution Office – ESRF) Organisation Development Systems Baseline: August 2007 Target September 2009 September 2012 Governance 58 (85%) 67 68 Operating and Management Systems 82 (71%) 99 116 Human Resources 41 (68%) 54 60 Financial Management 49 (73%) 61 Programme and Service Delivery 25 (63%) 34 40 External Relations 67 (58%) 98 Total 322 (69%) 413 467

FARNPAN BASELINE 2006 & TARGETS- 2007, 2009 (Zambia Node Hosting Institution Office – ACF) Organisation Development Systems Baseline June 2006 Target by Sept 2007 Actual Score August 2007 Sept 2009 Governance System 54 68 63 (93%) Operations and Management System 71 95 88 (79%) 112 Human Resources Development System 42 56 44 (73%) 60 Financial Management System 48 63 54 (79%) Programme and Service Delivery 25 34 26 (65%) 40 External Relations and Advocacy System 78 103 87 (84%) 104 Total score 318 419 366 (81%) 452

FARNPAN BASELINE 2006 & TARGETS- 2007, 2009 (Zimbabwe Node Hosting Institution Office – ARC) Organisation Development Systems Baseline August 2007 Target by Sept 2009 Target by Sept 2012 Governance System 44 (65%) 66 68 Operations and Management System 68 (59%) 99 116 Human Resources Development System 38 (63%) 54 60 Financial Management System 37 (65%) 57 Programme and Service Delivery 20 (50%) 34 40 External Relations and Advocacy System 67 (58%) Total Score 274 (60%) 406 457

Utility of PIVA Establish baseline Plan/set targets on capacity strengthening Periodic assessment of organizational development (M&E)

Thank you